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Added 3 mins ago
SE
Customer Service Representative & Office Administrator
SDR Electric, Plumbing & Heating Inc.
ON · North Augusta, ON
- Full-time
SDR Electric, Plumbing & Heating Inc. is hiring a Customer Service Representative & Office Administrator for a hybrid role based in North Augusta, Ontario, paying $20–$26 per hour based on…
Added 3 mins ago
SW
Administration and Events Coordinator *email to apply*
Sport Wood Buffalo Association
Fort McMurray, AB
- Full-time
Position: Administration and Events Coordinator
Added 3 mins ago
A
Tandem Engineering Group
Archinect
Windsor, ON
- Full-time
Tandem Engineering Group (Tandem) is a leading engineering and project management service company with headquarters located at 1880 Assumption Street, Suite 100, Windsor, Ontario, Canada…
Added 18 mins ago
WP
Manager, Parking and Commercial Operations
Westerner Park
Red Deer, AB
- Full-time
…revenue generation and profitability, customer experience, service delivery, staffing, systems, and continuous improvement. The role may also expand to include other stand-alone commercial…
Added 33 mins ago
SD
Assistant Front Store Manager, Hourly Full Time Evening
Shoppers Drug Mart
Aurora, ON
- Full-time
Maintains wage administration within SLPH guidelines
Added 33 mins ago
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Added 33 mins ago
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Assistant Front Store Manager, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Aurora, ON
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Assistant Front Store Manager, Hourly Full Time Evening
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Toronto, ON
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Maintains wage administration within SLPH guidelines
Added 33 mins ago
ED
Executive Personal Assistant #2106
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- Full-time
across financial administration, personal affairs, and business activities.
Added 48 mins ago
Administrative Assistant
Global Relay
Halifax, NS
Minimum 5 years relevant office assistance or customer service experience.
Added 1 hour ago
TI
IBM MQ Administrator
Themesoft Inc.
Toronto, ON
- Contract
Solid knowledge of IBM MQ (v9.x) administration, maintenance, troubleshooting and operational support.
Added 2 hours ago
HE
Entry level Marketing Management Trainee
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Toronto, ON · Greater Toronto Area, Canada
- $41,000 to $45,000 CAD / year
- Full-time
Our Management Training Program provides hands-on experience across sales and marketing, leadership development, administration, and management. You’ll learn by doing, work alongside…
Added 2 hours ago
Assistant Educator - Split Shift Position
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New Tecumseth, ON
…development, involvement in charity initiatives, long term service awards, childcare discounts, group RRSP program, formal mentorship program and the opportunity to advance and move…
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Registered Veterinary Technologist (RVT) - Downtown Animal Clinic
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Calgary, AB
- Full-time
…respectful in all interactions and providing exceptional customer service. The RVT also assists the Veterinarian with medical, surgical and dental procedures, by using a range of diagnostic…
Added 2 hours ago
UO
Teaching and Learning Officer
University of Victoria
Victoria, BC
- Full-time
…and learning initiatives. The position coordinates academic administration, governance, accreditation and quality assurance activities, teaching-related systems, data and reporting, and…
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Victoria, BC
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…maintain a high standard of compliance, efficiency, and client service; and provide strategic grant and award facilitation services. The position leads a small team of research support…
Added 2 hours ago
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Director, Administration
University of Victoria
Victoria, BC
- Full-time
…Associate Deans and Chairs/Directors as applicable, the Director, Administration (DA) is responsible for the management of the finances, administration and operations of the…
Added 2 hours ago
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Co-op Coordinator
University of Victoria
Victoria, BC
- Full-time
The Co-op Coordinator will participate in the planning, development and administration of the co-op and career programs in assigned departments and is responsible for coordinating the…
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UO
Data Analyst
University of Victoria
Victoria, BC
- Full-time
Collaborate with staff and leadership to align data outputs with service priorities and evolving information needs.
Added 2 hours ago
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Library Circulation Assistant II
University of Victoria
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Public/customer service experience in business, administration, education or other high-volume setting
Added 2 hours ago
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Accounting Officer
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The Department of Administration is a core service agency serving the Governor, Legislature, state agencies, local governments, and the public. Our mission is to provide leadership,…
Added 2 hours ago
NA
Client Assistant, Commercial Insurance
NFP, an Aon company (Canada)
Grande Prairie, AB
- Full-time
Some customer service and/or admin experience is an asset – preferably in an insurance environment
Added 2 hours ago
CF
Sales And Leasing Consultant
Concept Ford
Georgetown, ON
- Full-time
…areas. The dealership offers comprehensive Sales, Leasing, and Service solutions to meet the needs of a diverse customer base. Team members work in a fast-paced, customer-focused…
Added 2 hours ago
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LPN/RPN/RN in Kelowna
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Added 2 hours ago
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Retail Shift Leader
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Global Relay

Administrative Assistant

Halifax, NS, Canada

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Job details

Experience: Minimum 5 years relevant office assistance or customer service experience.
Posting language: English
Posted: Oct 27, 2026

Original job description

Who we are:

For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It’s a place where you can genuinely make an impact – and be recognized for it.

We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.

Your role
As an Administrative Assistant you will provide comprehensive administrative support to the daily processes and business operations of our fast-paced organization. This is a 15-month contract position based in our Halifax office.

Your responsibilities

Ensure that visitors/clients are greeted and directed appropriately upon arrival, and adhere to office security procedures upon check-in.
Maintain office appearance and cleanliness; provide assistance and support for Global Relay team members in daily operations including the cleaning and organizing of meeting rooms, and supply stations.
Maintaining the cleanliness of kitchen area, including unloading and loading the dishwasher, cleaning the communal refrigerators, coffee machines and other appliances.
Liaise with office janitorial and building maintenance for facility cleaning and repair.
Manage office supplies and equipment, including supplies inventory, ordering and distribution; prepare and conduct invoice reconciliation on a monthly basis.
Perform office tasks such as handling a high-volume telephone switchboard (+50 calls), calendar management, data entry, filing, generate reports and presentations and mail receipt & distribution.
Perform administrative duties in Salesforce CRM software and other software systems such as data entry, client file updates, and ensuring data accuracy.
Support various departments in coordinating meeting and training schedules, circulating agendas and training materials.
Various job-related duties as projects arise, such as event management.

About you

Minimum 5 years relevant office assistance or customer service experience.
Ability to speak and write English fluently and possess excellent interpersonal and communication skills with excellent telephone etiquette.
Strong knowledge of MS Office Suite, including Outlook, Word, Excel, and PowerPoint.
Exceptional time-management, organizational, and prioritizing skills with great attention to detail.
Strong work ethic with a willingness to multi-task and be flexible to take on varied responsibilities.
Ability to exercise tact and discretion, and can be entrusted with confidential information.
Good judgment to proactively and independently solve problems and make decisions; timely escalations as appropriate.
Goal oriented self-starter who can work independently and reliably with minimal supervision and has an appetite for continuous learning.
Comfortable working under pressure in a fast-paced environment.
A friendly, “can-do” attitude and customer focused approach that will enable you to deal with challenging situations with integrity, empathy and sincerity.

Working conditions:

This role may require working on statutory holidays.

What you can expect:

At Global Relay, there’s no ceiling to what you can achieve. It’s the land of opportunity for the energetic, the intelligent, the driven. You’ll receive the mentoring, coaching, and support you need to reach your career goals. You’ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you’ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.

Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.

We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.

To learn more about our business, culture, and community involvement, visit www.globalrelay.com.

Apply About employer

More about this job

Responsibilities

Provide daily administrative support, including greeting visitors, managing a high-volume switchboard, calendars, mail, records, and Salesforce data. Maintain office spaces and supplies, coordinate facilities services and meetings, reconcile invoices, and assist with training and events.

Requirements

Requires at least five years of relevant office assistance or customer service experience, fluent English, strong communication skills, and proficiency with Outlook, Word, Excel, and PowerPoint. Candidates should be organized, detail-oriented, discreet, adaptable, able to work independently under pressure, and comfortable handling varied responsibilities.

Skills

Office Administration
Customer Service
Telephone Etiquette
Microsoft Office
Calendar Management
Data Entry
Filing
Report and Presentation Preparation
Salesforce CRM
Inventory Management
Invoice Reconciliation
Meeting Coordination
Event Management
Time Management
Organization
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Enterprise Information Archiving
Cloud Archiving
Surveillance
eDiscovery
Analytics
Office Administration
Customer Service
Visitor Reception
Office Security
Facilities Maintenance
Office Supplies
Inventory Management
Invoice Reconciliation
Telephone Switchboard
Calendar Management
Data Entry
Filing
Reports
Presentations
Mail Distribution
Salesforce CRM
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Meeting Coordination
Training Coordination
Event Management
Confidential Information
Records Accuracy

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