Project Coordinator - Governance Documentation

Location: Toronto, ON

Onsite Flexibility: Hybrid - Wednesday onsite with occasional additional onsite attendance required for meetings or project events

• Position Type: Contract
• Contract Duration: 4 months (with potential for extension of 12 months, depending on project needs)
• Pay Rate: C$35.00–C$40.00 / Hour (CAD)
• Shift / Schedule: 9:00 AM – 5:00 PM, 37.5 hours per week

The Intermediate Project Coordinator will provide administrative and project governance support across corporate real estate projects. The initial focus will be supporting the closeout of a long-term program involving two buildings and a final employee move. The candidate may subsequently transition to supporting two projects preparing for construction, move management and eventual closeout.

This is a hands-on Project Coordinator/PCO position rather than a Project Manager role. The successful candidate must understand project management practices while remaining comfortable owning the detailed coordination, documentation and administrative work required to keep projects organized. The team requires someone who can begin contributing quickly, independently locate information and engage stakeholders without requiring significant day-to-day direction.

• Support project closure activities and ensure required documentation, records and administrative deliverables are completed.
• Maintain project management logs, including risks, changes and other governance trackers.
• Coordinate meetings, schedules and stakeholder discussions.
• Prepare accurate meeting minutes and track follow-up actions.
• Create and update PowerPoint presentations, Excel trackers, Word templates and project documentation.
• Organize project information within Microsoft 365 team sites, SharePoint and internal repositories.
• Support project reporting, documentation and governance requirements.
• Bring together key stakeholders and establish effective working relationships across different business and technical functions.
• Independently research project information and identify the appropriate stakeholders, documentation and resources required to complete assigned work.
• Provide shared coordination support across projects preparing for construction, move management and project closeout.

• 3–5 years of experience as a Project Coordinator, Project Control Officer or in a comparable project support role.
• Experience maintaining project governance documentation, including risk logs, change logs, meeting minutes, schedules and project trackers.
• Strong Microsoft PowerPoint presentation-development skills.
• Proficiency with Microsoft Excel, Word and Microsoft 365 collaboration tools.
• Ability to work independently, locate information, engage stakeholders and complete assigned work without extensive handholding.
• Self-directed and self-motivated.
• Proactive and willing to take initiative.
• Able to learn quickly and work through unfamiliar information.
• Personable, outgoing and comfortable initiating stakeholder conversations.
• Strong verbal and written communication skills.
• Able to work effectively with different personalities and stakeholder groups.
• Collaborative and comfortable operating as a shared resource across multiple projects.
• Forward-thinking and resourceful.
• Detail-oriented, particularly when preparing meeting minutes, logs and presentations.

• Previous experience supporting project closure or closeout activities.
• Experience with Microsoft Project or Planview.
• Experience with Planview.
• Experience with Tableau.
• Experience using AI tools such as ChatGPT or comparable enterprise AI platforms in a professional environment.
• Experience supporting large, complex projects or working in a large enterprise.
• Corporate Enterprise Real Estate, construction or move-management project exposure.

• 3–5 years of Project Coordinator, Project Control Officer or comparable project support experience.

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

• Candidates must be prepared to answer the following interview question as part of their submission: *Tell me about a time you were given limited direction in a new project or business area and still had to become effective quickly. How did you get yourself up to speed, what did you learn on your own, and how did you turn that into results? Based on that experience, how would you approach onboarding yourself into this Real Estate project in your first 30 days?*
• Interview process: 2 interviews - 1st interview with 2 Senior PMs (one from each project); 2nd interview with both Directors (one from each project). Duration: 1 hour each. Format: In-Person or Virtual (MS Teams).

This client is a large, full-service multinational financial institution offering a comprehensive range of banking, wealth management, and capital markets products and services to individuals, businesses, and institutional clients across its home market and internationally, with significant commercial and investment banking presence in the United States and other global markets. The organization employs business analysts, project coordinators, enterprise program analysts, and financial services professionals who collaborate across corporate, technology, and operational functions in a structured, purpose-driven culture. With meaningful commitments to inclusion and diversity, competitive compensation, and hybrid work arrangements available for many roles, this institution offers stability and structured career growth - particularly for professionals entering or advancing within the financial services sector.

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-16553