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Added 44 mins ago
GO
Manager - Community Nursing
Government of Yukon
Whitehorse, YT
- Full-time
Added 3 hours ago
WO
Assistant Clinical Services Manager - Clinical Resource Team
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- Full-time
The Assistant Clinical Services Manager, for Clinical Resource Team (CRT) will: support the day to day operations; provide leadership to an inter professional team to employ best practices;…
Added 5 hours ago
SM
Unit Assistant, Emergency
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NW
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Translate the organization's strategic plan into annual program priorities, measurable outcomes and workplans, in collaboration with the Director and Assistant Manager.
Added 6 hours ago
R|
Research Assistant - Public Engagement
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- Full-time
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Added 6 hours ago
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Research Assistant
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- Full-time
Complete all other relevant tasks as assigned by supervisor and/or director.
Added 7 hours ago
TU
Arts Research Centres Assistant
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
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Added 10 hours ago
UO
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Added 10 hours ago
SL
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- $110,000 to $140,000 CAD / year
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Added 11 hours ago
LS
Executive Assistant - Inclusive Education
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Langley (District), BC · Langley, BC
- Full-time
Under the direction of the Directors of Learning Support Services and the Director of Student Support Services , the Executive Assistant role is primarily responsible for performing a…
Added 11 hours ago
GR
Executive Assistant to the Director
Goldbeck Recruiting
Vancouver, BC
- Full-time
A premier Canadian classical ballet organization is seeking an Executive Assistant to the Director to support executive leadership during an exciting period of growth and expansion.
Added 12 hours ago
UO
Arts Research Centres Assistant
University of British Columbia
Vancouver, BC · UBCV | Buchanan Building (BUCH)
- $4,719 to $4,960 CAD / month
- Full-time
The Faculty of Arts Research Centres Assistant provides high-level administrative support to the Arts Research Centres Administrator and Director, Research Development. The Arts Research…
Added 13 hours ago
TU
Executive Assistant
The University of British Columbia
Kelowna, BC
- $4,756.11 to $5,802.73 CAD / month
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Non Union Salaried - Administrative Assistant 3
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HR
Primary Care Paramedic (Part-Time)
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Provide patient care and perform controlled acts as approved by and under the direction of the Base Hospital Medical Director.
Added 13 hours ago
A
Executive Operations Assistant
ARBI
Calgary, AB
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Added 13 hours ago
TS
Counsellor - Men's Addiction Treatment
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Vancouver, BC
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Added 14 hours ago
TS
Counsellor - Men's Addiction Treatment
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Under the direction of the Treatment Program Assistant Manager – Men’s Treatment, the Addiction Counsellor is responsible for the following areas: counselling, clientele relations,…
Added 14 hours ago
Executive Assistant
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AB
We are seeking a highly organized and proactive Executive Assistant to support the Chief Operating Officer (COO) and Planning, Grants and Engineering Services division.
Added 15 hours ago
E
Assistant Director of Care (ADOC) - Full Time (FT) - Michener Hill
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Reporting to the Director of Care, the Assistant Director of care (ADOC) is a highly skilled leader who contributes to Extendicare’s purpose of Helping People Live Better by supporting and…
Added 15 hours ago
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Administrative Assistant
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Added 15 hours ago
TO
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BS
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UO
Assistant to the Executive Director, Student Support
University of Manitoba
Winnipeg, MB
- $60,068.35 to $84,095.69 CAD / year
- Full-time
The Assistant to the Executive Director, Student Support plays a key role in supporting the effective operation of a diverse and dynamic Student Support portfolio. Working closely with the…
Added 16 hours ago
A
Rehabilitation Assistant
ARBI
Calgary, AB
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…therapists, assistants, volunteers, and support staff, as well as the Director, Community Rehabilitation and Wellness…
Added 16 hours ago
AH
Community Recreation Assistant - Casual
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Acclaim Health announces the availability of one (1) Casual Community Recreation Assistant position for the Bring the Club Home program in the Private Care department to work in Halton…

Goldbeck Recruiting

Executive Assistant to the Director

Vancouver, BC, Canada

Salary: $65,000 per year · Full-time

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Job details

Pay: Salary: $65,000 per year
Job type: Full-time
Apply by: Nov 25, 2026
Experience: A minimum of 3 years of experience providing executive-level administrative support or working in a similar role.
Posting language: English
Posted: Oct 26, 2026

Original job description

Location: Vancouver, BC (Metro Vancouver)

Salary: $65,000 per year

Position: Full-Time, On-Site

Please note: This is a 100% on-site position. Hybrid and remote work arrangements are not available or negotiable for this role.

About the Opportunity

A premier Canadian classical ballet organization is seeking an Executive Assistant to the Director to support executive leadership during an exciting period of growth and expansion.

Known for artistic excellence, world-class training, and acclaimed performance productions, the organization is entering a transformative phase with the expansion to a new facility. This is a unique opportunity to join a respected arts institution and play a key role in supporting operations, programming, marketing initiatives, and community engagement.

Position Overview

The Executive Assistant to the Director is a highly visible and integral role responsible for supporting the Director across a broad range of administrative, marketing, communications, and event-related functions.

The ideal candidate is proactive, detail-oriented, highly organized, and able to anticipate needs before they arise. You are comfortable managing multiple priorities in a fast-paced environment and can communicate professionally with internal teams, external partners, sponsors, and stakeholders.

This position also offers significant involvement in marketing and communications, making it an excellent opportunity for someone who enjoys content creation, social media management, branding, and strategic communications.

Key Responsibilities

Executive & Administrative Support

Manage the Director’s calendar, meetings, travel arrangements, and correspondence.
Prepare letters, reports, presentations, and other professional documentation.
Assist with budget tracking, expense management, and reporting.
Maintain confidential records and organizational files.
Support the Director with special projects and strategic initiatives.

Marketing & Communications

Create, schedule, and monitor social media content and campaigns.
Capture and curate photos, videos, and stories to showcase organizational activities and achievements.
Assist with newsletters, website updates, promotional materials, and marketing campaigns.
Coordinate with internal teams and external partners to ensure consistent branding and messaging.
Track engagement metrics and contribute ideas to enhance audience growth and community outreach.

Events & Stakeholder Coordination

Assist in planning and executing performances, events, presentations, and photoshoots.
Coordinate logistics with vendors, partners, and internal departments.
Support sponsor relations and stakeholder communications.
Ensure event materials, equipment, and resources are prepared and organized.

Operations & Organizational Support

Prepare meeting spaces and materials as required.
Help streamline administrative processes and organizational workflows.
Contribute to initiatives that support the organization's continued growth and expansion.

Qualifications

A post-secondary degree in Business Administration, Arts Administration, Communications, Marketing, or a related field, or an equivalent combination of education and experience.
A minimum of 3 years of experience providing executive-level administrative support or working in a similar role.
Exceptional organizational and time-management skills with the ability to manage multiple priorities.
Strong written and verbal communication skills.
Experience with social media management, content creation, and marketing initiatives.
A high level of professionalism, discretion, and attention to detail.
A proactive mindset and the ability to work independently while collaborating effectively with others.
An interest in the arts, culture, or performing arts sector is considered an asset.
Experience with website management, content management systems, and design tools is considered an asset.

Apply About employer

More about this job

Responsibilities

Provide executive and administrative support to the Director, including calendar and travel coordination, correspondence, documentation, budget tracking, and special projects. Support marketing and communications, event planning, stakeholder coordination, and operational improvements.

Requirements

Requires a post-secondary degree in business administration, arts administration, communications, marketing, or a related field, or equivalent education and experience, plus at least three years of executive-level administrative support or similar experience. Candidates should have strong organizational, communication, and time-management skills, marketing and social media experience, professionalism, discretion, and the ability to work proactively and collaboratively.

Skills

Executive Support
Calendar Management
Travel Coordination
Professional Writing
Budget Tracking
Expense Management
Social Media Management
Content Creation
Marketing Communications
Brand Management
Event Planning
Stakeholder Relations
Vendor Coordination
Organizational Skills
Time Management
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Administrative Support
Calendar Management
Travel Arrangements
Correspondence
Budget Tracking
Expense Management
Confidential Records
Social Media
Content Creation
Marketing Campaigns
Newsletters
Website Updates
Branding
Engagement Metrics
Event Planning
Sponsor Relations
Stakeholder Communications
Vendor Coordination
Performing Arts
Arts Administration
Organizational Workflows
Strategic Initiatives
Photoshoots
Content Management Systems
Design Tools

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