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Added 7 mins ago
PH
Manager, 3D Printing & Clinical Engineering
Provincial Health Services Authority
Vancouver, BC
- Full-time
Works collaboratively with the Executive Director, Clinical Operations; the Director, Motion Lab & Clinical Technology; and CTI governance structures on strategic planning, innovation…
Added 22 mins ago
CH
Director - Communications
Covenant Health Canada
AB · Edmonton, AB
- Full-time
The Director, Communications provides strategic leadership for Covenant’s communications function, reporting to the Senior Corporate Officer, Marketing & Communications. The Director leads…
Added 1 hour ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
The Finance Director serves as a strategic business partner to the Leadership Team in support of Husky’s Global Service Business and Customer Success Management strategy. This role provides…
Added 1 hour ago
KC
Director, Strategic Planning
Kia Canada
Mississauga, ON
- Full-time
The Director, Strategic Planning is responsible for leading the company's strategic direction in Canada, overseeing corporate strategy, product planning, commercial performance, digital…
Added 1 hour ago
DG
Catering Manager
Dexterra Group
Winnipeg, MB
- Full-time
…role in our society and helping our clients achieve higher performance and productivity. Powered by passionate people, we bring the right teams with the right skills together – offering…
Added 3 hours ago
CO
Director, Health, Safety, & Organizational Resilience
City of Saint John
Saint John, NB
- Full-time
The Director of Occupational Health, Safety & Organizational Resilience provides enterprise-wide strategic leadership for the transformation, modernization, and continuous improvement of…
Added 3 hours ago
S
Talent and Business Operations Manager, Stores
sephora.com
Halifax, NS
- Full-time
The compensation ranges between CAD$ - CAD$. In addition, you may be eligible for performance-based bonus opportunities, a competitive benefits program, and robust learning and development…
Added 4 hours ago
'
Sr. Financial Analyst, Global Finance Operations
''
Toronto, ON
- Full-time
…Operations leaders worldwide to optimize costs, improve financial performance, and support strategic decision-making. This role reports to the Director, Finance Global Operations and…
Added 4 hours ago
D
Catering Manager
Dexterra
Winnipeg, MB
- $53,000 to $57,000 CAD / year
- Full-time
…role in our society and helping our clients achieve higher performance and productivity. Powered by passionate people, we bring the right teams with the right skills together – offering…
Added 4 hours ago
DB
Consultant Pathologist - Sikar
Dr. B. Lal Clinical Laboratory
Burlington, ON
- Full-time
Prepare and present weekly Laboratory Operations Performance dashboards on CSAT, sample volume, rejection, TAT, QC, to HO Team.
Added 5 hours ago
C
Store Cleaner
Coach
Richmond, BC
- Part-time
Coach is a global fashion house founded in New York in 1941. Inspired by the vision of Creative Director Stuart Vevers and the inclusive and courageous spirit of our hometown, we make…
Added 6 hours ago
CC
Director of Business Development
Creative Clicks
Toronto, ON
- Full-time
Director of Business Development – Performance Marketing
Added 6 hours ago
M
Director, People & Culture
Microserve
AB · Alberta, Canada
- Full-time
Lead compensation and total rewards programs that support attraction, retention, internal equity, and business performance, ensuring they are practical, well managed, and aligned with…
Added 6 hours ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
The Finance Director serves as a strategic business partner to the Leadership Team in support of Husky’s Global Service Business and Customer Success Management strategy. This role provides…
Added 6 hours ago
TS
Director - Commercial Card - Senior Product Manager - Transaction Banking Product, TD Securities
TD Securities
Toronto, ON
- Full-time
This role is eligible for a discretionary variable compensation award that considers business and individual performance.
Added 7 hours ago
NW
Manager, Employment Programs (Church Location)
Newcomer Women's Services Toronto
Toronto, ON
- Full-time
Develop annual program budgets in collaboration with Finance and the Director, and maintain overall accountability for the portfolio's financial performance.
Added 7 hours ago
TO
Manager, eReferral
The Ottawa Hospital
Ottawa, ON
- Full-time
Group (LDG) Program by ensuring the standards, objectives, and goals of the program are met. Reporting to the Director, the Manager oversees day-to-day program operations, including…
Added 7 hours ago
PS
Marketing Manager/Coordinator
Public Sector Network
Toronto, ON
- Full-time
…normally meets once a month onsite (downtown Toronto) to discuss business strategy and campaign…
Added 7 hours ago
ST
Director of Data Center/Mission Critical - Construction
SKA Tech Solutions LLC
Toronto, ON
- Full-time
Director of Construction As a member of the company’s Corporate Development team, the Director of Construction is responsible for leading a team of Construction Project Managers while…
Added 8 hours ago
MANAGER DEVELOPMENT ENGINEERING
City of Toronto
Toronto, ON
Assist senior leadership in the development and implementation of strategic policies, programs and long-term planning initiatives that enhance business performance.
Added 8 hours ago
S
Store Director
sephora.com
Halifax, NS
- Full-time
As the next Store Director at Sephora, you will oversee and manage the overall client service experience, people development, sales, productivity, merchandising, operations, and human…
Added 8 hours ago
TR
Senior Director, GTM AI Product Leader
Thomson Reuters
Toronto, ON · Canada, Toronto, Ontario
- Full-time
We are looking for a Senior Director to own the AI roadmap and strategy for our go-to-market organization: Sales, Customer Success, Professional Services, and Partnerships. You will partner…
Added 8 hours ago
Manager, Pension and Pool Reporting
Government of Alberta
AB
Reporting to the Director, Investment and Debt Accounting Group (IDAG), the Manager leads a team of professional accountants responsible for accounting and financial reporting for the…
Added 9 hours ago
BC
Quality and Patient Safety Consultant
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Director, Quality, Patient Safety & Experience, this position collaborates with clinical and corporate leadership to work on initiatives targeting improvements in…
Added 9 hours ago
A
Associate Director Loan Syndications
ATB
Calgary, AB
- Full-time
…one of Canada's top employers thanks to our high-care, high-performance culture, upheld by the three commitments we make to our team…

Goldbeck Recruiting

Executive Assistant to the Director

Vancouver, BC, Canada

Salary: $65,000 per year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary: $65,000 per year
Job type: Full-time
Apply by: Nov 25, 2026
Experience: A minimum of 3 years of experience providing executive-level administrative support or working in a similar role.
Posting language: English
Posted: Oct 26, 2026

Original job description

Location: Vancouver, BC (Metro Vancouver)

Salary: $65,000 per year

Position: Full-Time, On-Site

Please note: This is a 100% on-site position. Hybrid and remote work arrangements are not available or negotiable for this role.

About the Opportunity

A premier Canadian classical ballet organization is seeking an Executive Assistant to the Director to support executive leadership during an exciting period of growth and expansion.

Known for artistic excellence, world-class training, and acclaimed performance productions, the organization is entering a transformative phase with the expansion to a new facility. This is a unique opportunity to join a respected arts institution and play a key role in supporting operations, programming, marketing initiatives, and community engagement.

Position Overview

The Executive Assistant to the Director is a highly visible and integral role responsible for supporting the Director across a broad range of administrative, marketing, communications, and event-related functions.

The ideal candidate is proactive, detail-oriented, highly organized, and able to anticipate needs before they arise. You are comfortable managing multiple priorities in a fast-paced environment and can communicate professionally with internal teams, external partners, sponsors, and stakeholders.

This position also offers significant involvement in marketing and communications, making it an excellent opportunity for someone who enjoys content creation, social media management, branding, and strategic communications.

Key Responsibilities

Executive & Administrative Support

Manage the Director’s calendar, meetings, travel arrangements, and correspondence.
Prepare letters, reports, presentations, and other professional documentation.
Assist with budget tracking, expense management, and reporting.
Maintain confidential records and organizational files.
Support the Director with special projects and strategic initiatives.

Marketing & Communications

Create, schedule, and monitor social media content and campaigns.
Capture and curate photos, videos, and stories to showcase organizational activities and achievements.
Assist with newsletters, website updates, promotional materials, and marketing campaigns.
Coordinate with internal teams and external partners to ensure consistent branding and messaging.
Track engagement metrics and contribute ideas to enhance audience growth and community outreach.

Events & Stakeholder Coordination

Assist in planning and executing performances, events, presentations, and photoshoots.
Coordinate logistics with vendors, partners, and internal departments.
Support sponsor relations and stakeholder communications.
Ensure event materials, equipment, and resources are prepared and organized.

Operations & Organizational Support

Prepare meeting spaces and materials as required.
Help streamline administrative processes and organizational workflows.
Contribute to initiatives that support the organization's continued growth and expansion.

Qualifications

A post-secondary degree in Business Administration, Arts Administration, Communications, Marketing, or a related field, or an equivalent combination of education and experience.
A minimum of 3 years of experience providing executive-level administrative support or working in a similar role.
Exceptional organizational and time-management skills with the ability to manage multiple priorities.
Strong written and verbal communication skills.
Experience with social media management, content creation, and marketing initiatives.
A high level of professionalism, discretion, and attention to detail.
A proactive mindset and the ability to work independently while collaborating effectively with others.
An interest in the arts, culture, or performing arts sector is considered an asset.
Experience with website management, content management systems, and design tools is considered an asset.

Apply About employer

More about this job

Responsibilities

Provide executive and administrative support to the Director, including calendar and travel coordination, correspondence, documentation, budget tracking, and special projects. Support marketing and communications, event planning, stakeholder coordination, and operational improvements.

Requirements

Requires a post-secondary degree in business administration, arts administration, communications, marketing, or a related field, or equivalent education and experience, plus at least three years of executive-level administrative support or similar experience. Candidates should have strong organizational, communication, and time-management skills, marketing and social media experience, professionalism, discretion, and the ability to work proactively and collaboratively.

Skills

Executive Support
Calendar Management
Travel Coordination
Professional Writing
Budget Tracking
Expense Management
Social Media Management
Content Creation
Marketing Communications
Brand Management
Event Planning
Stakeholder Relations
Vendor Coordination
Organizational Skills
Time Management
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Administrative Support
Calendar Management
Travel Arrangements
Correspondence
Budget Tracking
Expense Management
Confidential Records
Social Media
Content Creation
Marketing Campaigns
Newsletters
Website Updates
Branding
Engagement Metrics
Event Planning
Sponsor Relations
Stakeholder Communications
Vendor Coordination
Performing Arts
Arts Administration
Organizational Workflows
Strategic Initiatives
Photoshoots
Content Management Systems
Design Tools

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