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Added 4 mins ago
WI
Executive Assistant
WSP in Canada
Waterloo, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.
Added 4 mins ago
WI
Executive Assistant
WSP in Canada
Kitchener, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.
Added 20 mins ago
RB
Executive Assistant
Royal Bank of Canada
Montreal, QC
- Full-time
Coordinate Event Planning, i.e. Offsite sessions, communication sessions, Town Halls & Coffee chats
Added 35 mins ago
R
Executive Assistant- EN
RBC
Montreal, QC
- Full-time
Coordinate Event Planning, i.e. Offsite sessions, communication sessions, Town Halls & Coffee chats
Added 1 hour ago
MT
Office Manager & Executive Assistant
MineSense Technologies Ltd.
Vancouver, BC
- $80,000 to $100,000 CAD / year
- Full-time
We are looking to add an experienced Office Manager and Executive Assistant to our G&A team in Vancouver, British Columbia. Reporting to the CEO, this role is responsible for ensuring the…
Added 1 hour ago
C
Prep_Assistant Cook
Chartwell
Dorchester, ON
- Part-time
Support special event food preparation to highlight Chartwell’s hospitality
Added 1 hour ago
TH
Plumbing and Electrical Department Supervisor Full-Time - 7062 Clareview
The Home Depot
Canada
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 1 hour ago
Recreation Assistant Union /EAA Temporary Full time Days/Evenings
Sienna Senior Living
Barrie, ON
…vital part of our resident-centered community. As a Recreation Assistant, you'll have the opportunity to bring joy and fulfillment to the lives of residents every…
Added 2 hours ago
TC
Events Assistant
Talent Catch
Toronto, ON
- Full-time
…plans turn into real experiences? We’re looking for an Events Assistant in Toronto, ON, to support the coordination of events, promotional activities and client-facing projects. This is a…
Added 2 hours ago
M(
Housekeeping Supervisor
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · Scotiabank Arena
- Part-time
Reporting to the Assistant Manager, Housekeeping, you will be jointly responsible for all venues' overall cleanliness, detail, servicing, resources, care, and maintenance. This position's…
Added 2 hours ago
R
Executive Assistant
RBC
Montreal, QC
- Full-time
Coordinate Event Planning, i.e. Offsite sessions, communication sessions, Town Halls & Coffee chats
Added 3 hours ago
UO
Department Secretary
University of Victoria
Victoria, BC
- Full-time
…responsible for the coordination of day-to-day activities, event support and general office administration, financial and related accounting responsibilities. Duties also include department…
Added 3 hours ago
BF
Funeral Director Assistants (part-time/casual)
Beechwood Funeral, Cemetery and Cremation Services
Ottawa, ON
- $23 to $26 CAD / hour
- Part-time
…charged events? Do you get great satisfaction from ensuring that event spaces are meticulously set up and guests needs are attended to throughout…
Added 4 hours ago
TS
Team Coordinator Public Affairs & Communications
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
Minimum of 3–5 years of experience as a Team Coordinator or Administrative Assistant in a fast-paced environment; development sector experience is preferred.
Added 4 hours ago
WB
Assistant Manager: Ski Patrol - Hourly
Whistler Blackcomb
Whistler, BC
- Temporary
The Assistant Manager for Ski Patrol is a managerial position tasked with being responsible for leading multiple patrollers for the day-to-day operations on the mountain. This role will…
Added 4 hours ago
Executive Assistant
Kraken Robotics Inc.
Dartmouth, NS
Kraken Robotics is currently recruiting for an Executive Assistant to join our team in Dartmouth, NS.
Added 6 hours ago
DH
Assistant General Manager
Drake Hotel Properties
Toronto, ON
- $80,000 to $100,000 CAD / year
- Full-time
Significant experience with reservation systems, and event and large party bookings
Added 6 hours ago
AH
Administrative Support II
Alberta Health Services
Fort Saskatchewan, AB
- Part-time
…reports; vendor management; processing payments for special event; cash handling; following established procedures to maintain patient information related to meal service; processing food…
Added 9 hours ago
FO
Florist Assistant
FIORI Oakville
Oakville, ON
- Full-time
Role: Florist Assistant (Customer Experience & Retail Focus)
Added 10 hours ago
TH
Front End Supervisor Full Time 8 Month Contract (Dartmouth)
The Home Depot Canada
Dartmouth, NS
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 10 hours ago
VC
Program Assistant - Home Health
Vancouver Coastal Health
Richmond, BC
- $26.42 to $28.25 CAD / hour
- Temporary
Come work as a Program Assistant with Vancouver Coastal Health (VCH) on the Home Health team in Richmond, BC. Apply now to join our team!
Added 10 hours ago
CO
Building Assistant (CRC)
City of Kitchener
Kitchener, ON
- Full-time
As a Part Time Building Assistant (CRC), you will support the day-to-day operation, upkeep, and presentation of the Cowan Recreation Centre. You will also go beyond core duties to greet and…
Added 11 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 12 hours ago
TU
Arts Research Centres Assistant
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
The Faculty of Arts Research Centres Assistant provides high-level administrative support to the Arts Research Centres Administrator and Director, Research Development. The Arts Research…
Added 12 hours ago
TH
Flooring & Decor/Paint Department Supervisor: Full Time - PRINCE GEORGE
The Home Depot Canada
Prince George, BC
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…

Goldbeck Recruiting

Executive Assistant to the Director

Vancouver, BC, Canada

Salary: $65,000 per year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary: $65,000 per year
Job type: Full-time
Apply by: Nov 25, 2026
Experience: A minimum of 3 years of experience providing executive-level administrative support or working in a similar role.
Posting language: English
Posted: Oct 26, 2026

Original job description

Location: Vancouver, BC (Metro Vancouver)

Salary: $65,000 per year

Position: Full-Time, On-Site

Please note: This is a 100% on-site position. Hybrid and remote work arrangements are not available or negotiable for this role.

About the Opportunity

A premier Canadian classical ballet organization is seeking an Executive Assistant to the Director to support executive leadership during an exciting period of growth and expansion.

Known for artistic excellence, world-class training, and acclaimed performance productions, the organization is entering a transformative phase with the expansion to a new facility. This is a unique opportunity to join a respected arts institution and play a key role in supporting operations, programming, marketing initiatives, and community engagement.

Position Overview

The Executive Assistant to the Director is a highly visible and integral role responsible for supporting the Director across a broad range of administrative, marketing, communications, and event-related functions.

The ideal candidate is proactive, detail-oriented, highly organized, and able to anticipate needs before they arise. You are comfortable managing multiple priorities in a fast-paced environment and can communicate professionally with internal teams, external partners, sponsors, and stakeholders.

This position also offers significant involvement in marketing and communications, making it an excellent opportunity for someone who enjoys content creation, social media management, branding, and strategic communications.

Key Responsibilities

Executive & Administrative Support

Manage the Director’s calendar, meetings, travel arrangements, and correspondence.
Prepare letters, reports, presentations, and other professional documentation.
Assist with budget tracking, expense management, and reporting.
Maintain confidential records and organizational files.
Support the Director with special projects and strategic initiatives.

Marketing & Communications

Create, schedule, and monitor social media content and campaigns.
Capture and curate photos, videos, and stories to showcase organizational activities and achievements.
Assist with newsletters, website updates, promotional materials, and marketing campaigns.
Coordinate with internal teams and external partners to ensure consistent branding and messaging.
Track engagement metrics and contribute ideas to enhance audience growth and community outreach.

Events & Stakeholder Coordination

Assist in planning and executing performances, events, presentations, and photoshoots.
Coordinate logistics with vendors, partners, and internal departments.
Support sponsor relations and stakeholder communications.
Ensure event materials, equipment, and resources are prepared and organized.

Operations & Organizational Support

Prepare meeting spaces and materials as required.
Help streamline administrative processes and organizational workflows.
Contribute to initiatives that support the organization's continued growth and expansion.

Qualifications

A post-secondary degree in Business Administration, Arts Administration, Communications, Marketing, or a related field, or an equivalent combination of education and experience.
A minimum of 3 years of experience providing executive-level administrative support or working in a similar role.
Exceptional organizational and time-management skills with the ability to manage multiple priorities.
Strong written and verbal communication skills.
Experience with social media management, content creation, and marketing initiatives.
A high level of professionalism, discretion, and attention to detail.
A proactive mindset and the ability to work independently while collaborating effectively with others.
An interest in the arts, culture, or performing arts sector is considered an asset.
Experience with website management, content management systems, and design tools is considered an asset.

Apply About employer

More about this job

Responsibilities

Provide executive and administrative support to the Director, including calendar and travel coordination, correspondence, documentation, budget tracking, and special projects. Support marketing and communications, event planning, stakeholder coordination, and operational improvements.

Requirements

Requires a post-secondary degree in business administration, arts administration, communications, marketing, or a related field, or equivalent education and experience, plus at least three years of executive-level administrative support or similar experience. Candidates should have strong organizational, communication, and time-management skills, marketing and social media experience, professionalism, discretion, and the ability to work proactively and collaboratively.

Skills

Executive Support
Calendar Management
Travel Coordination
Professional Writing
Budget Tracking
Expense Management
Social Media Management
Content Creation
Marketing Communications
Brand Management
Event Planning
Stakeholder Relations
Vendor Coordination
Organizational Skills
Time Management
Confidentiality

Visa sponsorship

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Keywords

Executive Assistance
Administrative Support
Calendar Management
Travel Arrangements
Correspondence
Budget Tracking
Expense Management
Confidential Records
Social Media
Content Creation
Marketing Campaigns
Newsletters
Website Updates
Branding
Engagement Metrics
Event Planning
Sponsor Relations
Stakeholder Communications
Vendor Coordination
Performing Arts
Arts Administration
Organizational Workflows
Strategic Initiatives
Photoshoots
Content Management Systems
Design Tools

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