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Added 2 mins ago
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Program Assistant, Program/Department Std
Sanya’k̓ula
Vancouver, BC
- Full-time
The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is…
Added 2 mins ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
The Finance Director serves as a strategic business partner to the Leadership Team in support of Husky’s Global Service Business and Customer Success Management strategy. This role provides…
Added 2 mins ago
ZS
Risk Analyst
Zodiac Solutions, Inc
Toronto, ON
- Full-time
Strong understanding of banking operations, operational risk frameworks, and regulatory requirements
Added 2 mins ago
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Clinic Lab Lead
Olathe Health
Pavilion 1, BC
- Full-time
Supervises the daily operations of the clinical laboratory, including personnel and testing resources. Ensures ongoing compliance with all quality and accreditation organization…
Added 2 mins ago
TA
Director of Warehouse Operations
Trail Appliances BC
Delta, BC
- Full-time
Trail is seeking an experienced, hands-on Director of Warehouse & Service Operations to drive operational excellence across our BC warehouse and service network. This is a true ownership…
Added 2 mins ago
RC
General Manager
Retirement Concepts
Surrey, BC
- $105,000 to $120,000 CAD / year
- Full-time
Reporting to the Director, the General Manager (GM) is accountable for managing and providing leadership for assigned site-based operations.
Added 2 mins ago
VC
Director of Operations - Ventana Special Projects
Ventana Construction Corporation
Coquitlam, BC
- Full-time
As Operations Manager with Ventana Special Projects, you will play a central role in connecting the company’s strategic direction with day-to-day operational execution. You will oversee the…
Added 2 mins ago
AE
Director, Enterprise Applications
Associated Engineering
Vancouver, BC
- Full-time
Is accountable together with the Director, DS Operations for effective coordination among the Service Desk, internal application teams, business stakeholders, vendors, and managed service…
Added 2 mins ago
FC
Athletics Facilities and Events Officer
Fanshawe College
London, ON
- Full-time
Athletics Facility & Event Operations. Upon direction of the Director:
Added 2 mins ago
NC
Manager, Content strategy and Operations
Newfoundland Capital Corporation Limited
Toronto, ON
- Full-time
Reporting to the Creative Director and working closely with Sales, Operations, and our creative teams, the Manager, Content Strategy & Operations will play a key role in developing content…
Added 2 mins ago
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US Corporates - Credit Analyst, Associate Director - Industrials & Transportation - Toronto
Fitch Ratings
Toronto, ON
- Full-time
US Corporates – Credit Analyst, Associate Director - Industrials & Transportation
Added 2 mins ago
AE
Team Lead Applications Support - Enterprise Applications
Associated Engineering
Calgary, AB
- Full-time
The successful candidate will report to the Director, Enterprise Applications, the role is a peer to the Team Lead, Dynamics Centre of Excellence and Team Lead, Application Development and…
Added 2 mins ago
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Associate Director Quality Management
IQVIA
Quebec, QC
- Full-time
…with minimum of 8 years of progressive experience in clinical operations roles plus minimum 6 years’ experience in a GCP compliance or equivalent role (i.e. quality) including people…
Added 2 mins ago
PS
Director, Legal Affairs
Public Sector Pension Investment Board
Montreal, QC
- Full-time
The role reports to the Managing Director, Legal Affairs, Private Markets, and primarily involves working closely with PSP Investments' Private Equity, Infrastructure, Real Estate, and…
Added 2 mins ago
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Director of Lifelong Learning
Mobility
Whitewood, SK
- Full-time
We are seeking a strategic, experienced and forward-thinking Director of Lifelong Learning. Reporting to the Executive Director of Operations, the Director of Lifelong Learning provides…
Added 2 mins ago
US Corporates - Credit Analyst, Associate Director - Industrials & Transportation - Toronto
Fitch Group
Toronto, ON
US Corporates – Credit Analyst, Associate Director - Industrials & Transportation
Added 2 mins ago
Office Manager
The Government of Nova Scotia
Halifax, NS
…maintains critical communications infrastructure and supports operations of our regional emergency management centres. The Department also works to ensure critical government services…
Added 2 mins ago
TH
Project Manager II | Temporary Full-Time | Emergency & Urgent Care Program
Trillium Health Partners
Mississauga, ON
- Full-time
Reporting to the Director, Emergency Department & UCC, the Senior Project Manager works collaboratively with staff, physicians, and members of the Emergency Department leadership team to…
Added 2 mins ago
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Specialist, Regulatory Affairs
EPCOR
AB · Edmonton, Alberta
- Full-time
…implementation of regulatory applications for EPCOR’s Electricity…
Added 2 mins ago
UH
Kainaiwa Children’s Services Corporation - Data Entry Clerk
UpSourced HR
AB · Standoff, Alberta
- Full-time
In addition to the duties outlined below, the Data Entry Clerk shall perform other related duties as assigned by the Senior Accountant or the Director from time to time.
Added 2 mins ago
SD
Human Resources Business Partner - SDM Northern Alberta
Shoppers Drug Mart
Edmonton, AB
- Full-time
Presentations/Updates – provide weekly HR updates to Operations business unit team and on weekly district calls to Associate Owners. Attend quarterly Operations Business Unit meetings and…
Added 17 mins ago
FA
Business Analyst
Facility Association
Toronto, ON
- $95,000 to $116,000 CAD / year
- Full-time
Reporting to the Director of IT Solutions, the Business Analyst partners with business units to identify and define technology needs and requirements, working closely with technology teams…
Added 18 mins ago
M
PLM/MES Business Transformation Director
MDA
Brampton, ON · Sainte-Anne-de-Bellevue, QC
- Full-time
The PLM/MES Business Transformation Director is accountable for leading complex, enterprise-wide PLM and MES transformation initiatives across multiple business units. This role requires…
Added 18 mins ago
LC
Pharmacy Manager
Loblaw Companies Limited
Halifax, NS
- Full-time
This position reports to the Director of Pharmacy Operations and is responsible for receiving, preparing and delivery of Rx accurately and timely. Ensuring adequate inventory levels to meet…
Added 18 mins ago
LC
Interim Pharmacy Manager
Loblaw Companies Limited
Bathurst, NB
- Full-time
This position reports to the Director of Pharmacy Operations and is responsible for receiving, preparing and delivery of Rx accurately and timely. Ensuring adequate inventory levels to meet…

Goldbeck Recruiting

Executive Assistant to the Director

Vancouver, BC, Canada

Salary: $65,000 per year · Full-time

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Job details

Pay: Salary: $65,000 per year
Job type: Full-time
Apply by: Nov 25, 2026
Experience: A minimum of 3 years of experience providing executive-level administrative support or working in a similar role.
Posting language: English
Posted: Oct 26, 2026

Original job description

Location: Vancouver, BC (Metro Vancouver)

Salary: $65,000 per year

Position: Full-Time, On-Site

Please note: This is a 100% on-site position. Hybrid and remote work arrangements are not available or negotiable for this role.

About the Opportunity

A premier Canadian classical ballet organization is seeking an Executive Assistant to the Director to support executive leadership during an exciting period of growth and expansion.

Known for artistic excellence, world-class training, and acclaimed performance productions, the organization is entering a transformative phase with the expansion to a new facility. This is a unique opportunity to join a respected arts institution and play a key role in supporting operations, programming, marketing initiatives, and community engagement.

Position Overview

The Executive Assistant to the Director is a highly visible and integral role responsible for supporting the Director across a broad range of administrative, marketing, communications, and event-related functions.

The ideal candidate is proactive, detail-oriented, highly organized, and able to anticipate needs before they arise. You are comfortable managing multiple priorities in a fast-paced environment and can communicate professionally with internal teams, external partners, sponsors, and stakeholders.

This position also offers significant involvement in marketing and communications, making it an excellent opportunity for someone who enjoys content creation, social media management, branding, and strategic communications.

Key Responsibilities

Executive & Administrative Support

Manage the Director’s calendar, meetings, travel arrangements, and correspondence.
Prepare letters, reports, presentations, and other professional documentation.
Assist with budget tracking, expense management, and reporting.
Maintain confidential records and organizational files.
Support the Director with special projects and strategic initiatives.

Marketing & Communications

Create, schedule, and monitor social media content and campaigns.
Capture and curate photos, videos, and stories to showcase organizational activities and achievements.
Assist with newsletters, website updates, promotional materials, and marketing campaigns.
Coordinate with internal teams and external partners to ensure consistent branding and messaging.
Track engagement metrics and contribute ideas to enhance audience growth and community outreach.

Events & Stakeholder Coordination

Assist in planning and executing performances, events, presentations, and photoshoots.
Coordinate logistics with vendors, partners, and internal departments.
Support sponsor relations and stakeholder communications.
Ensure event materials, equipment, and resources are prepared and organized.

Operations & Organizational Support

Prepare meeting spaces and materials as required.
Help streamline administrative processes and organizational workflows.
Contribute to initiatives that support the organization's continued growth and expansion.

Qualifications

A post-secondary degree in Business Administration, Arts Administration, Communications, Marketing, or a related field, or an equivalent combination of education and experience.
A minimum of 3 years of experience providing executive-level administrative support or working in a similar role.
Exceptional organizational and time-management skills with the ability to manage multiple priorities.
Strong written and verbal communication skills.
Experience with social media management, content creation, and marketing initiatives.
A high level of professionalism, discretion, and attention to detail.
A proactive mindset and the ability to work independently while collaborating effectively with others.
An interest in the arts, culture, or performing arts sector is considered an asset.
Experience with website management, content management systems, and design tools is considered an asset.

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More about this job

Responsibilities

Provide executive and administrative support to the Director, including calendar and travel coordination, correspondence, documentation, budget tracking, and special projects. Support marketing and communications, event planning, stakeholder coordination, and operational improvements.

Requirements

Requires a post-secondary degree in business administration, arts administration, communications, marketing, or a related field, or equivalent education and experience, plus at least three years of executive-level administrative support or similar experience. Candidates should have strong organizational, communication, and time-management skills, marketing and social media experience, professionalism, discretion, and the ability to work proactively and collaboratively.

Skills

Executive Support
Calendar Management
Travel Coordination
Professional Writing
Budget Tracking
Expense Management
Social Media Management
Content Creation
Marketing Communications
Brand Management
Event Planning
Stakeholder Relations
Vendor Coordination
Organizational Skills
Time Management
Confidentiality

Visa sponsorship

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Keywords

Executive Assistance
Administrative Support
Calendar Management
Travel Arrangements
Correspondence
Budget Tracking
Expense Management
Confidential Records
Social Media
Content Creation
Marketing Campaigns
Newsletters
Website Updates
Branding
Engagement Metrics
Event Planning
Sponsor Relations
Stakeholder Communications
Vendor Coordination
Performing Arts
Arts Administration
Organizational Workflows
Strategic Initiatives
Photoshoots
Content Management Systems
Design Tools

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