Office Administrator

Accounts Payable & Receivable Administrator

Full-time | On-site | Weekday hours

Our client is an established, growing distributor of commercial building equipment. They have a strong reputation for service and a team that values initiative and continuous improvement. They're looking for a detail-focused administrator to manage accounting and office operations at their local location.

What you'll do

Accounting

• Review, code and process supplier invoices, matching them to purchase orders and receiving documents
• Monitor job costs against customer billing, including shipping charges and credits
• Issue customer invoices and manage collections on past-due accounts
• Record incoming payments, prepare bank deposits and process card payments
• Maintain accurate receivables records and reporting
• Reconcile inventory movements and support periodic stock counts
• Investigate and resolve billing or payment issues with suppliers, customers and internal teams
• Complete credit applications for new accounts
• Review order documentation such as confirmations, shipping paperwork and tracking details
• Support month-end close, including accruals and reconciliations
• Gather information for audits and management reporting

Office administration

• Act as the first point of contact for visitors and incoming calls
• Route questions to the appropriate team members
• Manage mail, shipping and receiving of packages
• Maintain organized paper and electronic records
• Help the sales, operations and warehouse teams with general administrative work

What you need

• 3+ years in an administrative or bookkeeping role with hands-on AP/AR responsibility
• Working knowledge of PO, receipt and invoice matching (3 way matching required)
• Diploma or certificate in bookkeeping, accounting or office administration
• Strong accuracy and follow-through, and the ability to manage deadlines in a fast-paced setting
• Professional written and verbal communication
• Comfort with Outlook, Word and Excel (basic formulas and data entry)
• ERP or accounting software experience is an asset
• Openness to learning new systems and taking feedback

What's offered

• Employer-paid health and dental benefits, including family coverage
• Retirement savings program with employer matching
• Life and disability coverage
• Wellness and employee assistance programs
• Training and opportunities for career growth

To apply, please submit your resume along with your salary expectations. We'll contact shortlisted candidates directly.

We welcome applicants of all backgrounds. Accommodations are available throughout the hiring process on request.