Office Administrator
- Surrey, BC, Canada
$60,000 to $75,000 CAD / year · Full-time
Applications open in a new tab.
Job details
- Pay
- $60,000 to $75,000 CAD / year
- Job type
- Full-time
- Apply by
- Experience
- 3+ years of bookkeeping or administrative experience with direct AP and AR responsibility
- Posting language
- English
- Posted
Original job description
Administration
- Greet visitors and answer incoming calls
- Direct inquiries to the right people
- Handle incoming and outgoing mail, couriers and deliveries
- Keep physical and digital files well organized
- Provide general administrative support to sales, operations and the warehouse
Accounts Payable & Receivable
- Process and code vendor invoices, using three-way matching against purchase orders and receiving records
- Compare job costs to customer billing, including freight charges and credits
- Prepare and send customer invoices; follow up on overdue accounts
- Apply customer payments, prepare deposits and process credit card transactions
- Keep accounts receivable records and reports accurate and up to date
- Reconcile inventory transfers and assist with periodic inventory counts
- Resolve billing and payment discrepancies with vendors, customers and internal teams
- Set up new accounts by completing credit applications
- Verify order paperwork, including confirmations, shipping documents and tracking information
- Assist with month-end close, including accruals and account reconciliations
- Pull together information for audits and management reports
About you
- 3+ years of bookkeeping or administrative experience with direct AP and AR responsibility
- Solid understanding of three-way matching (PO, receipt and invoice), which is required
- Diploma or certificate in accounting, bookkeeping or office administration
- Detail-oriented and reliable, able to meet deadlines in a busy environment
- Clear, professional communication, both written and verbal
- Comfortable with Microsoft Outlook, Word and Excel (data entry and basic formulas)
- Experience with an ERP or accounting system is a plus
- Eager to learn new tools and open to feedback
More about this job
Responsibilities
Provide reception and general administrative support, manage correspondence and records, and assist sales, operations, and warehouse teams. Process accounts payable and receivable, invoices, payments, reconciliations, inventory records, month-end close tasks, and audit or management reporting.
Requirements
Requires at least three years of bookkeeping or administrative experience with direct accounts payable and receivable responsibility, plus a solid understanding of three-way matching. A diploma or certificate in accounting, bookkeeping, or office administration is requested, along with attention to detail, clear communication, and proficiency with Microsoft Office; ERP or accounting-system experience is an asset.
Skills
- Accounts Payable
- Accounts Receivable
- Bookkeeping
- Three-Way Matching
- Invoice Processing
- Customer Billing
- Payment Processing
- Account Reconciliation
- Inventory Reconciliation
- Month-End Close
- Audit Support
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- ERP Systems
- Professional Communication
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Finance & Accounting
- Logistics
Keywords
- Accounts Payable
- Accounts Receivable
- Bookkeeping
- Three-Way Matching
- Purchase Orders
- Receiving Records
- Vendor Invoices
- Customer Invoices
- Freight Charges
- Credit Applications
- Payment Processing
- Credit Card Transactions
- Account Reconciliation
- Inventory Transfers
- Inventory Counts
- Month-End Close
- Accruals
- Audit Support
- Management Reports
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- ERP Systems
- Accounting Systems
- Administrative Support