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Good Shepherd Centres

FT Payroll Clerk

400 King St E, Hamilton, ON, L8N 1C3, Canada

$25.3 to $29.98 CAD / hour · Full-time

Apply About employer

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Job details

Pay: $25.3 to $29.98 CAD / hour
Job type: Full-time
Working hours: 30 hours per week
Posting language: English
Posted: Oct 28, 2026

Original job description

Hours: 30 hours per week

Rate of Pay: $25.30 – $29.98 (Starting salary will be determined by factors such as relevant experience, qualifications, internal equity, and market conditions.)

Reason for Posting: This posting is for an existing vacancy.

Who We Are

At Good Shepherd, we are committed to providing hope and enhancing dignity and self-determination for individuals and families. To learn more about Good Shepherd, visit our website at www.goodshepherdcentres.ca.

This opportunity is with our Good Shepherd – Finance Team.

How You Will Make an Impact

Reporting to the Payroll Manager, the FT Payroll Clerk supports accurate and timely payroll processing for union and non-union employees. The role reviews timecards and payroll changes, validates earnings and deductions, maintains payroll records, assists with reconciliations and compliance reporting, and responds to routine payroll inquiries.

The successful candidate will demonstrate accuracy, integrity, confidentiality, reliable follow-through, and respectful communication while supporting Good Shepherd's Mission and Values.

Key Responsibilities

Review and verify timecards, approvals, hours worked, overtime, premiums, vacation, sick, lieu and other paid or unpaid time; follow up on missing or inconsistent information before payroll deadlines
Support bi-weekly payroll processing by reviewing payroll inputs, payroll journals, exception reports, and other payroll records for accuracy
Process and verify payroll changes including new hires, terminations, wage/salary changes, retroactive adjustments, status changes, and other approved payroll transactions
Review gross pay, overtime, statutory deductions, union dues, benefits, pension/retirement deductions, garnishments, and other payroll deductions
Maintain accurate payroll system data, employee records, and supporting documentation while identifying and resolving or escalating discrepancies and variances
Prepare and process Records of Employment (ROEs) and assist with T4s, T4As
Support payroll reconciliations, internal controls, records retention, and compliance with established procedures and timelines
Respond to routine payroll inquiries from employees and managers regarding pay, deductions, time records, and payroll processes
Work collaboratively with Human Resources and Finance to ensure employee and payroll changes are complete, accurate, and processed on time
Maintain strict confidentiality of payroll, banking, employee, and other sensitive information
Provide backup and administrative support during peak periods, absences, year-end processing, and other operational requirements
Observe all Good Shepherd health and safety rules and comply with the Occupational Health and Safety Act and related regulations
Perform other duties as assigned

What You'll Bring to Our Team

Demonstrated commitment to the mission and values of Hospitality, Respect, Responsibility, Quality, and Spirituality
3–5 years of payroll experience preferred
Completion of Level 1 of the National Payroll Institute certification program; PCP designation or progress toward completion considered an asset
Working knowledge of Ontario employment standards, payroll legislation, statutory deductions, and payroll practices
Experience with payroll processing, time and attendance, payroll reconciliations, ROEs, and year-end payroll activities
Proficiency with Microsoft Excel and ADP Workforce Now is required
Experience in a unionized or multi-company environment considered an asset
Strong attention to detail, accuracy, analytical and problem-solving skills
Strong organizational and time-management skills with the ability to manage recurring deadlines and competing priorities
Excellent verbal and written communication and interpersonal skills
Ability to maintain confidentiality, exercise professionalism and integrity, and follow established payroll, accounting, and internal-control procedures
Ability to work collaboratively with Finance, Human Resources, managers, employees, and other stakeholders
Demonstrated initiative, adaptability, and willingness to learn
Committed to anti-racist/anti-oppressive practice and to the mission and values of Good Shepherd

What We Offer

Be a part of a caring TEAM THAT SUPPORTS OUR LOCAL COMMUNITY
Support for continuing EDUCATION AND PROFESSIONAL DEVELOPMENT
Staff recognition programs and access to self-care supports and EMPLOYEE / FAMILY ASSISTANCE PROGRAM (EAP)
POSITIVE and encouraging atmosphere
Make a difference and provide HOPE
Extended Health Benefits

Join our team and be part of a group that values hard work, dedication, and the importance of maintaining a positive environment for everyone.

Good Shepherd, a ministry of the Hospitaller Order of St. John of God, is an equal opportunity employer operating within an anti-racist and anti-oppression framework. We strive to establish workplaces that reflect and are enhanced by the rich diversity of the community we serve.

Good Shepherd welcomes and encourages applications from all people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you need accommodations, please contact Human Resources at 905-528-5877.

Thank you for your interest in joining our team. While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The Payroll Clerk is responsible for accurate and timely payroll processing, including reviewing timecards, validating earnings, and maintaining payroll records. They also assist with reconciliations, compliance reporting, and responding to payroll inquiries while ensuring strict confidentiality.

Requirements

The role requires 3–5 years of payroll experience and proficiency with Microsoft Excel and ADP Workforce Now. Completion of Level 1 of the National Payroll Institute certification program is preferred, along with knowledge of Ontario employment standards.

Skills

Payroll Processing
Timecard Review
Reconciliations
Compliance Reporting
Data Entry
Microsoft Excel
ADP Workforce Now
Records of Employment
T4 Preparation
Analytical Skills
Problem-solving
Attention To Detail
Communication
Confidentiality
Time Management
Payroll Legislation

Benefits

Extended Health Benefits
Employee Assistance Program
Family Assistance Program
Professional Development
Staff Recognition Programs

Visa sponsorship

Not detected in the job text

Keywords

Payroll
Finance
Timecards
ADP Workforce Now
Microsoft Excel
Reconciliation
Compliance
Records of Employment
T4
T4A
Statutory Deductions
Union Dues
Ontario Employment Standards
Human Resources
Data Integrity
Confidentiality
Payroll Legislation
National Payroll Institute
PCP Designation
Administrative Support

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