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GoodWork.ca

Administrative and Finance Associate

Toronto, ON, Canada
North York, ON, Canada

The salary range is $51,500 – 60,587 per year, plus comprehensive health, dental benefits (after 3 months) defined benefit pension, and three weeks paid vacation. · Full-time

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Job details

Pay: The salary range is $51,500 – 60,587 per year, plus comprehensive health, dental benefits (after 3 months) defined benefit pension, and three weeks paid vacation.
Job type: Full-time
Apply by: Nov 6, 2026
Experience: 1 - 2 year diploma, or equivalent experience, in accounting or bookkeeping
Working hours: 37.5 hours per week
Posting language: English
Posted: Oct 7, 2026

Original job description

Non-profit financial administration and operations

Position Title: Administrative & Finance Associate, FoodReach

Organization: North York Harvest Food Bank | FoodReach

Location: North York / Toronto ON

Department: Operations
Reports to: Senior Manager, Social Enterprise & Community Wealth
Direct Reports: N/A

Organizational Profile

Since 1985, North York Harvest Food Bank (NYHFB) has been the primary food bank in northern Toronto. Last year, we distributed over 3 million pounds of food through our 35 partner agencies.

An independent, charitable organization, we envision a community where all members are able to meet their food needs.

Our mission is to engage our community in meeting the food needs of northern Toronto by providing dignified food assistance, education, focused advocacy, and long-term food solutions. We believe in access and inclusion, collaboration, integrity, and excellence.

Position Summary

FoodReach is a social enterprise project of NYHFB. FoodReach seeks to enhance the purchasing power of our sector, fostering a long-term food solution, and fortifying Community Wealth-Building by offering affordable, reliable, and convenient access to quality wholesale food essentials to Toronto’s non-profit sector through a user-friendly online store and logistics services.

As a key member of the NYHFB and FoodReach team, the Administrative and Finance Associate supports the operational and financial administration of the social enterprise and its initiatives to further the growth of FoodReach and NYHFB.

Compensation

The salary range is $51,500 – 60,587 per year, plus comprehensive health, dental benefits (after 3 months) defined benefit pension, and three weeks paid vacation.

Key Responsibilities & Duties

Assists with project administration, including but not limited to, order processing, scheduling, data tracking, filing, and progress tracking, ensuring accuracy across workflows
Collaborates with the Operations team regarding incoming and outgoing shipments, responding promptly to changes, requests, and inquiries
Assists with financial administration, including but not limited to, coding accounts receivable and accounts payable invoices, inputting sales and expenses into accounting software, issuing credit memos and credit card refunds, processing payments, issuing monthly customer statements, and scanning and digitizing financial records
Mindfully participates in the continuous improvement of FoodReach and NYHFB's Operations department with respect to customer satisfaction, efficiency, service quality, and impact
Contributes to the growth and expansion of the social enterprise and its Community Wealth-Building initiatives
Contributes to consistently meeting deadlines and work-plan expectations
Contributes to a positive and successful organizational culture by being an active and conscientious member of FoodReach, the Operations department, and the wider NYHFB staff team
Assists periodically with other tasks or special projects as required
Other duties as assigned

Qualifications

1 - 2 year diploma, or equivalent experience, in accounting or bookkeeping
Excellent organizational and project management skills, results- and detail-oriented
Previous experience with Accounts Payable/Accounts Receivable
Proficiency with QuickBooks or other accounting software
Ability to work independently with minimal oversight
Excellent problem-solving skills with a focus on process improvement and efficiency
Experience working in a non-profit setting is an asset
Experience working in the food sector is an asset
High proficiency in Microsoft Office, Google Suite, and database systems is required

Working Environment and Conditions

This is a permanent, full-time position (37.5 hours per week), based on-site in our Toronto offices, with the occasional opportunity to work from home
The role involves working in a typical office environment, with shared spaces and artificial lighting
When working remotely, employees must have access to a stable internet connection
NYHFB will provide the necessary equipment and resources, which must be returned at the end or termination of employment
When working on-site, employees are expected to follow all NYHFB Health & Safety protocols

Physical and Sensory Demands

Extended periods of desk work
Engaging in repetitive and/or precise hand/finger movements
Occasional lifting, bending, twisting, and standing
Strong attention to detail
Proficient operation of various equipment, including computers and office devices (e.g., photocopier, telephony, etc.)
Exposure to household products and various scents may be encountered in the workplace.

Please note: Successful applicants will be required to complete a background check as part of the recruitment process.

All interested candidates should submit a PDF cover letter and resume to Lianne Holland, Social Enterprise & Community Wealth at lianne@northyorkharvest.com by Friday, October 16th – 12 noon.

Please mention you saw this at GoodWork.ca.

Interviews will be conducted on a rolling basis. Please include “Administrative & Finance Associate, FoodReach” in the subject line. Applicants must be legally eligible to work in Canada.

NYHFB is committed to employment equity and encourages applicants from equity-seeking/equity-deserving groups. We recognize that lived experience is as valuable as formal education and as such encourage members of the NYHFB community to apply (employees, volunteers, community partners, and/or clients). We strive for a workplace that reflects the diversity of the community we serve and in which we live.

NYHFB has an accommodation process in place. Applicants requiring accommodation because of a disability or medical need are asked to make their needs known in advance. Information received related to accommodation requests will be treated with confidentiality.

We welcome all applicants; however, only those invited for an interview will be contacted.

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More about this job

Responsibilities

Support FoodReach’s operational and financial administration, including order processing, shipment coordination, invoice coding, payment processing, customer statements, and financial record management. Contribute to workflow improvements, customer satisfaction, project deadlines, and the growth of FoodReach and its community wealth-building initiatives.

Requirements

Applicants need a one- to two-year diploma or equivalent experience in accounting or bookkeeping, along with accounts payable/receivable experience and proficiency with accounting software such as QuickBooks. Strong organization, project management, problem-solving, and computer skills are required; nonprofit or food-sector experience is an asset.

Skills

Project Administration
Accounts Payable
Accounts Receivable
Bookkeeping
QuickBooks
Financial Administration
Order Processing
Data Tracking
Scheduling
Microsoft Office
Google Suite
Database Systems
Organization
Project Management
Problem-Solving
Process Improvement

Benefits

Health Benefits
Dental Benefits
Defined Benefit Pension
Three Weeks Paid Vacation

Visa sponsorship

Not detected in the job text

Hiring contact

Lianne Holland

Hiring contact email

lianne@northyorkharvest.com

Keywords

Accounting
Bookkeeping
Accounts Payable
Accounts Receivable
QuickBooks
Financial Administration
Project Administration
Order Processing
Shipment Coordination
Invoice Coding
Payment Processing
Credit Memos
Credit Card Refunds
Customer Statements
Financial Records
Data Tracking
Scheduling
Microsoft Office
Google Suite
Database Systems
Process Improvement
Operations
Social Enterprise
Community Wealth-Building
Nonprofit
Food Sector

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