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Goulbourn Museum

Administrative Assistant

Ottawa, ON, Canada

Contract

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Job details

Job type: Contract
Apply by: Dec 6, 2026
Working hours: 15–20 hours per week
Posting language: English
Posted: Nov 6, 2026

Original job description

We're Hiring: Administrative Assistant

Position: Part-time, three-month contract, with possibility of extension

Hours: 15–20 hours per week

Regular Work Hours: Flexible within standard operating hours (Monday–Friday, 9:00 AM–5:00 PM). Occasional evening or weekend availability may be required. Some flexibility in scheduling is possible based on mutual agreement.

Compensation: 21.50–23.50 per hour, reflective of experience and relevant expertise.

Start Date: November 30, 2026, or as soon as possible

Location: Goulbourn Museum, 2064 Huntley Road, Ottawa ON K2S 1B8

(Primarily on-site; hybrid arrangements may be considered depending on project needs and scheduling.)

Reports to: Acting Executive Director

Application Deadline: Sunday, November 22, 11:59 p.m.

About Goulbourn Museum

The Museum is located on the traditional, unceded territory of the Algonquin Anishinàbeg. Housed in Goulbourn Township’s former Town Hall, built in 1872, Goulbourn Museum explores the area’s evolving history and the people, communities, and experiences that have shaped it over time.

About the Position

Goulbourn Museum is seeking an organized, detail-oriented Administrative Assistant to support the day-to-day operations of the Museum. Working with the Acting Executive Director and Museum staff, the successful candidate will help improve administrative systems, organize records, coordinate information, and support reporting, funding administration, and general operations.

This position is well suited to someone who enjoys organizing information, improving administrative processes, and contributing to a community-focused heritage organization.

Key Responsibilities

Reporting and Statistics: Collect and compile departmental statistics, maintain tracking systems, and assist with preparing information for required reports.
Records Management: Organize, scan, and maintain administrative records; improve digital filing practices; and assist with documenting records-retention requirements.
Strategic Planning and Funding: Provide research and administrative support for the Museum’s 2027 Strategic Plan, project planning, funding applications, and grant reporting.
Board and Meeting Support: Prepare meeting materials, take notes at staff meetings, maintain action-item lists, and assist with coordinating reports and documentation for Board meetings.
Financial Administration: Organize financial records, receipts, invoices, and supporting documentation.
Scheduling and General Administration: Maintain calendars, track deadlines, coordinate requests, assist with routine correspondence, and support other administrative priorities as required.

Qualifications and Skills

Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple priorities, work independently, and meet deadlines.
Proficiency with Google Workspace, spreadsheets, word-processing software, and common office technology.
Experience with administration, records management, reporting, data entry, or administrative systems is an asset.
Experience in a museum, nonprofit, cultural, heritage, or community organization is an asset.
Ability to handle confidential information with discretion.

Term and Compensation

This is a three-month contract at 15–20 hours per week, with the possibility of extension based on operational needs and available funding. Compensation is 21.50–23.50 per hour, subject to approval by the Goulbourn Museum Board of Directors.

To Apply

Qualified applicants should submit a single PDF file containing their CV and a letter of interest to the Museum’s Manager, Sarah Holla, at manager@goulbournmuseum.ca, with the subject line “Application: Administrative Assistant” by 11:59 p.m. November 22, 2026.

The letter of interest should briefly outline the applicant’s knowledge of Goulbourn Museum, demonstrate an understanding of the position, and address relevant qualifications and experience.

Mailed, faxed, and late applications will not be considered. We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

General Information

Goulbourn Museum is an equal opportunity employer. Offers of employment will be conditional upon satisfactory reference checks. Please note that there is no public transportation to the Museum site.

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More about this job

Responsibilities

Organize and maintain administrative and financial records, compile statistics, support reporting, and improve digital filing and administrative systems. Provide administrative and research support for strategic planning and funding, prepare meeting materials and notes, track deadlines, and assist with scheduling and correspondence.

Requirements

Candidates should have strong organizational skills, attention to detail, excellent written and verbal communication, and the ability to manage priorities independently and meet deadlines. Proficiency with Google Workspace, spreadsheets, word-processing software, and common office technology is expected; relevant administrative or records experience and experience in a museum, nonprofit, cultural, heritage, or community organization are assets.

Skills

Organization
Attention To Detail
Written Communication
Verbal Communication
Time Management
Independent Work
Deadline Management
Google Workspace
Spreadsheet Software
Word-Processing Software
Records Management
Reporting
Data Entry
Administrative Systems
Confidentiality

Visa sponsorship

Not detected in the job text

Hiring contact

Sarah Holla

Keywords

Google Workspace
Spreadsheets
Word-Processing Software
Office Technology
Administrative Systems
Records Management
Digital Filing
Records Retention
Reporting
Statistics
Data Entry
Financial Records
Invoices
Receipts
Strategic Planning
Funding Applications
Grant Reporting
Project Planning
Board Meetings
Meeting Minutes
Action-Item Tracking
Calendar Management
Deadline Tracking
Correspondence
Confidential Information
Museum
Nonprofit
Heritage
Community Organization

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