Office & Project Administrator

WHO WE ARE

Govan Brown is a national construction firm headquartered in Toronto. Our expertise is in commercial interiors and core & shell construction. Since 1994, we’ve demonstrated excellence through our commitment to exceptional service, quality work and innovation. We provide an environment that engages our people, encourages strong work ethics, fosters growth and development, and supports the communities in which we work. Govan Brown is recognized as one of Canada's Best Managed Companies and one of Canada's Top 40 Contractors.

COOL PERKS WE OFFER

• Summer hours: Get a head start on your weekends from Victoria Day through Thanksgiving
• Fun Team and Volunteer Events: Enjoy the opportunity to socialize with team members at events and volunteer activities within the community.
• Service and Referral Rewards: We appreciate our employees’ commitment to our success and growth through various creative rewards, (including a personalized bobblehead for a key milestone!)
• Professional Development & training: Expand your knowledge through various internal training programs and support of your professional certification goals.
• Health & Dental benefits: Such as prescription drug coverage, medical services, dental and vision as well as a Health Spending Account of $750 (minimum) to use as you like to top up our benefit programs.
• Wellness & Life Balance: Through our Employee Assistance Program we offer wellness tools for employees and their families, as well as a minimum of 3 weeks of vacation.
• Investing in your future: We offer a Registered Retirement Savings Plan (RRSP) with up to 5% match and an Employee Share Purchase Program (ESPP).
• Safety: We prioritize safety at GB, with daily safety activities woven into our operations and safety programming throughout the year. We also offer a $400 Boot Allowance every two years to ensure employees have access to CSA approved safety boots.

OUR OPPORTUNITY

Govan Brown is looking for an Office & Project Administrator to keep our growing Vancouver office running smoothly. If you’re a positive culture champion with top-tier organizational skills, this is your chance to be the heartbeat of the office, handling the day-to-day office activities and special events while supporting our project management team with document management.

Your responsibilities, though not limited to, will include:

• Keep the office running smoothly: greet guests, handle calls and email, arrange couriers, process and distribute invoices and other office documentation, coordinate meetings.
• Support our estimating and project management teams: answer work order and invoicing queries, and handle job setups, access permits, trade safety documents, closeout documentation, drawing orders, printing, and other administrative tasks
• Be the link between our landlord and office staff: share building updates and submit service tickets
• Keep shared spaces organized, well-stocked and presentation-ready, including the staff lounge, kitchen, printer rooms, meeting rooms and storage areas
• Partner with IT to troubleshoot and set up meeting rooms and workstations, and get equipment to employees
• Plan and run office events, including the annual holiday party and team events, including catering, setup, and takedown
• Support the executive team with expense management, travel coordination, and other administrative tasks
• Welcome and support new hires through the onboarding process.

WHAT YOU BRING

• 3+ years of office administration experience, preferably at a construction, sub-contractor or real estate company
• Post-secondary education is an asset
• A service mindset with strong written and verbal communication skills
• Proficiency in Microsoft Office and Outlook; experience with construction project management or accounting software is an asset
• A quick learner who picks up new technology with ease
• A natural relationship builder who brings energy to the office and connects comfortably with everyone from new hires and trades to senior leaders
• Self-motivated and proactive, you stay on top of competing priorities in a fast-paced environment
• Professional and dependable, with sound judgment and strong follow-through
• Highly organized, with a sharp eye for detail
• Equally happy working independently or as part of a team
• A positive, entrepreneurial mindset and the instinct to jump in, figure things out and get things done

YOUR COMPENSATION

• $60,000- $70,000 annually.

YOUR WORKING CONDITIONS AND ENVIRONMENT

• Primary work location is 11 Eighth Street, New Westminster with potential for work-related travel.
• Exposure to construction work site environment in all seasons.
• On-site and in-office. This is not a hybrid or remote role.

Govan Brown is an equal opportunity employer, and we would like to thank all applicants for their interest. Please note that we will only be contacting the candidates under consideration.