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Added 9 mins ago
T
Executive Assistant II
TD
Toronto, ON
- Full-time
…including coverage for the Executive Assistant to the Group Head & Chief Risk Officer when needed. Your work will involve a range of complexity and include but is not limited to the…
Added 9 mins ago
A
Senior DevSecOps Engineer
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Canada
- Full-time
Hi 👋🏻 I’m Louis, Head of Security. You’ll report directly to me.
Added 9 mins ago
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Senior Security Platform Engineer - Secure Delivery
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- Full-time
Hi 👋🏻 I’m Louis, Head of Security. You’ll report directly to me.
Added 9 mins ago
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- Full-time
…professional career in a committed and constantly evolving…
Added 9 mins ago
MB
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- Full-time
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Head of Digital Performance
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Added 9 mins ago
V|
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Reporting to the Managing Director & Head of Client Onboarding, Client Tax Governance, and Client Operations, the Director is a senior leader who will build and lead the onboarding…
Added 9 mins ago
C
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Added 24 mins ago
PT
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Added 24 mins ago
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Analyst, Contract
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Added 38 mins ago
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KEY HOLDER-EN
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Administration & Systems - Clerk Department Second Administration
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- Full-time
Open availability - including early morning starts and occasional over night shifts
Added 38 mins ago
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…professional career in a committed and constantly evolving…
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SHARED HEALTH PROVINCIAL SPECIALTY LEAD - CRITICAL CARE
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Leadership opportunity in this environment represents a powerful system and structure to allow individuals appointed as Clinical Academic Department Heads and Provincial Medical Specialty…
Added 38 mins ago
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Logistics Coordinator
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- Full-time
4 days in office (Monday to Thursday), 1 day remote (Friday)
Added 53 mins ago
IF
Bilingual Advisor & Client Support Specialist
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Toronto, ON · Montreal, QC
- Full-time
…will be the primary point of contact for our iA Securities Head Office and Advisors across…
Added 53 mins ago
B-
Assistant Site Manager
BEST - For A Cleaner World
Sudbury, ON
- $52,000 to $55,000 CAD / year
- Full-time
Flexible work schedules for head office positions
Added 53 mins ago
GB
Office & Project Administrator
Govan Brown & Associates
Vancouver, BC · Greater Vancouver Metropolitan Area
- $60,000 to $70,000 CAD / year
- Full-time
…exceptional service, quality work and innovation. We provide an environment that engages our people, encourages strong work ethics, fosters growth and development, and supports the…
Added 53 mins ago
PS
Site Supervisor
Paladin Security Group Ltd
Winnipeg, MB
- Full-time
…downtown Winnipeg. As the site houses the client's corporate head office, our team serves as the primary face of the property to all executives, tenants, and visitors. The environment…
Added 53 mins ago
OS
Senior Legal Counsel
Ontario Securities Commission
Toronto, ON · CA ON Toronto
- Full-time
We offer a diverse, fair, and flexible work environment and take pride in our challenging and rewarding work.

Govan Brown & Associates

Office & Project Administrator

Vancouver, BC, Canada
Greater Vancouver Metropolitan Area, Canada

$60,000 to $70,000 CAD / year · Full-time

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Job details

Pay: $60,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Dec 13, 2026
Posting language: English
Posted: Nov 13, 2026

Original job description

WHO WE ARE

Govan Brown is a national construction firm headquartered in Toronto. Our expertise is in commercial interiors and core & shell construction. Since 1994, we’ve demonstrated excellence through our commitment to exceptional service, quality work and innovation. We provide an environment that engages our people, encourages strong work ethics, fosters growth and development, and supports the communities in which we work. Govan Brown is recognized as one of Canada's Best Managed Companies and one of Canada's Top 40 Contractors.

COOL PERKS WE OFFER

Summer hours: Get a head start on your weekends from Victoria Day through Thanksgiving
Fun Team and Volunteer Events: Enjoy the opportunity to socialize with team members at events and volunteer activities within the community.
Service and Referral Rewards: We appreciate our employees’ commitment to our success and growth through various creative rewards, (including a personalized bobblehead for a key milestone!)
Professional Development & training: Expand your knowledge through various internal training programs and support of your professional certification goals.
Health & Dental benefits: Such as prescription drug coverage, medical services, dental and vision as well as a Health Spending Account of $750 (minimum) to use as you like to top up our benefit programs.
Wellness & Life Balance: Through our Employee Assistance Program we offer wellness tools for employees and their families, as well as a minimum of 3 weeks of vacation.
Investing in your future: We offer a Registered Retirement Savings Plan (RRSP) with up to 5% match and an Employee Share Purchase Program (ESPP).
Safety: We prioritize safety at GB, with daily safety activities woven into our operations and safety programming throughout the year. We also offer a $400 Boot Allowance every two years to ensure employees have access to CSA approved safety boots.

OUR OPPORTUNITY

Govan Brown is looking for an Office & Project Administrator to keep our growing Vancouver office running smoothly. If you’re a positive culture champion with top-tier organizational skills, this is your chance to be the heartbeat of the office, handling the day-to-day office activities and special events while supporting our project management team with document management.

Your responsibilities, though not limited to, will include:

Keep the office running smoothly: greet guests, handle calls and email, arrange couriers, process and distribute invoices and other office documentation, coordinate meetings.
Support our estimating and project management teams: answer work order and invoicing queries, and handle job setups, access permits, trade safety documents, closeout documentation, drawing orders, printing, and other administrative tasks
Be the link between our landlord and office staff: share building updates and submit service tickets
Keep shared spaces organized, well-stocked and presentation-ready, including the staff lounge, kitchen, printer rooms, meeting rooms and storage areas
Partner with IT to troubleshoot and set up meeting rooms and workstations, and get equipment to employees
Plan and run office events, including the annual holiday party and team events, including catering, setup, and takedown
Support the executive team with expense management, travel coordination, and other administrative tasks
Welcome and support new hires through the onboarding process.

WHAT YOU BRING

3+ years of office administration experience, preferably at a construction, sub-contractor or real estate company
Post-secondary education is an asset
A service mindset with strong written and verbal communication skills
Proficiency in Microsoft Office and Outlook; experience with construction project management or accounting software is an asset
A quick learner who picks up new technology with ease
A natural relationship builder who brings energy to the office and connects comfortably with everyone from new hires and trades to senior leaders
Self-motivated and proactive, you stay on top of competing priorities in a fast-paced environment
Professional and dependable, with sound judgment and strong follow-through
Highly organized, with a sharp eye for detail
Equally happy working independently or as part of a team
A positive, entrepreneurial mindset and the instinct to jump in, figure things out and get things done

YOUR COMPENSATION

$60,000- $70,000 annually.

YOUR WORKING CONDITIONS AND ENVIRONMENT

Primary work location is 11 Eighth Street, New Westminster with potential for work-related travel.
Exposure to construction work site environment in all seasons.
On-site and in-office. This is not a hybrid or remote role.

Govan Brown is an equal opportunity employer, and we would like to thank all applicants for their interest. Please note that we will only be contacting the candidates under consideration.

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More about this job

Responsibilities

Manage daily office operations, including reception, communications, invoices, meetings, supplies, building coordination, IT and equipment support, and office events. Provide administrative and document-management support to estimating, project management, and executive teams, and assist with job setup, permits, safety documents, closeout materials, expenses, travel, and new-hire onboarding.

Requirements

Candidates should have at least three years of office administration experience, preferably in construction, subcontracting, or real estate; post-secondary education is an asset. They should be proficient in Microsoft Office and Outlook, communicate effectively, learn technology quickly, and demonstrate strong organization, attention to detail, initiative, sound judgment, and the ability to manage competing priorities.

Skills

Office Administration
Document Management
Microsoft Office
Microsoft Outlook
Written Communication
Verbal Communication
Organization
Attention To Detail
Prioritization
Customer Service
Relationship Building
Event Planning
Expense Management
Travel Coordination
Onboarding

Benefits

Summer Hours
Team And Volunteer Events
Service And Referral Rewards
Professional Development And Training
Health And Dental Benefits
Health Spending Account
Employee Assistance Program
Minimum Three Weeks Of Vacation
Registered Retirement Savings Plan With Up To 5% Match
Employee Share Purchase Program
Safety Programming
Boot Allowance

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Construction
Commercial Interiors
Core And Shell Construction
Document Management
Microsoft Office
Microsoft Outlook
Estimating
Project Management
Accounting Software
Work Orders
Invoicing
Job Setup
Access Permits
Trade Safety Documents
Closeout Documentation
Drawing Orders
Courier Coordination
Meeting Coordination
Building Service Tickets
IT Troubleshooting
Meeting Room Setup
Workstation Setup
Event Planning
Expense Management
Travel Coordination
Employee Onboarding
Health And Safety
CSA-Approved Safety Boots

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Jobs in Canada