Branch Administrator

Job Information
Job Title: Branch Administrator
Job Requisition ID: 88239
Ministry: Executive Council
Location: Edmonton
Full or Part-Time: Full-time
Hours of Work: 36.25 hours per week
Permanent/Temporary/Wage: Permanent
Scope: Open Competition
Closing Date: October 29, 2026
Classification: Administrative Support 5
Salary: $2,192.15 to $ 2,773.77 bi-weekly ($57,215 - $72,395/year)

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.

The Executive Council plays a vital role in shaping Alberta’s strategic direction and enabling effective government decision making. Within this environment, the Intergovernmental and International Relations (IIR) Branch of Executive Council advances Alberta’s interests by developing and implementing strategies with governments, stakeholders, and partners across Canada and around the world. Through direct engagement with federal, provincial, territorial, and international governments, the ministry works to address emerging challenges, seize economic and strategic opportunities, and strengthen Alberta’s position globally. This includes coordinating Alberta’s participation in national and international forums, negotiating and implementing agreements with other governments, managing Alberta’s network of international offices, and supporting international engagement activities such as Premier and MLA missions abroad and official visits by foreign governments and dignitaries to Alberta.

Role Responsibilities

The International Relations Division is responsible for managing Alberta's international broad overarching relationships with foreign jurisdictions and Alberta's International Office presence.

Reporting to the Managing Director, the Branch Administrator for the US primary responsibilities include managing the Managing Director's schedule, coordinating and reviewing action requests and other briefing materials, providing daily support services to US branch staff, coordinating travel and meeting logistics for missions, tracking branch expenses, ensuring compliance with records management practices, and supporting contract management

Administrative Support:

• Manage the Managing Director's calendar and coordinate scheduling of meetings and events in line with their priorities.
• Make arrangements for travel, vehicle rentals, conference registrations, facility bookings, catering and technology/equipment, as necessary for elected officials and ministry staff.
• Prepare meeting agendas, binders, minutes and other meeting support materials as required. This may include attending meetings, as instructed by the Managing Director, for the purpose of preparing minutes and tracking action items.

Financial and Human Resource Administration:

• Ensure the branch's compliance with department and government requirements related to financial administration (e.g. public disclosure of travel and expense directive), contract management, and human resource processes.
• Process invoices and contract payments using the Enterprise Resource Planning system (i.e., 1GX).
• Submitting travel claims on behalf of the Senior Representative and MLAs. Ensuring expenses are submitted on time, accurately and troubleshooting if errors/issues arise.

Information Requests / Action Requests / Briefings:

• Use the cross-government Action Request Tracking System (ARTS) to receive, address and return briefings, documents, and other related assignments.
• Track action requests to ensure the materials are brought forward for review, routed, and approved within required timelines.

Branch Support:

• Support the onboarding of new hires within the branch by ensuring they receive the orientation checklist, access card, IT equipment and office space, as required.
• Coordinate requests through the BERNIE system to meet the software and hardware needs of the branch.
• Represent the branch at division or department meetings related to administrative agendas and contribute to corporate initiatives, as required.

Stakeholder Engagement:

• Maintain a close working relationship with the Managing Director to provide effective support and communicate priority items.
• Maintains contact with local representatives to ensure the Mission's compliance with procedures and regulations, and to obtain early notification of impending changes.
• Maintain strong working relationships with the Branch Administrator and other administrative support positions within the Division to help contribute to the effective coordination of support services.

The Job Description is provided for further details on this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

Drive for Results: Others rely on this role for reliable and accurate information to be delivered in a timely and consistent manner.

Develop Networks: This role involves the coordination of information and scheduling across a variety of stakeholders and relies on a effective network of contacts to successfully support the unit.

Creative Problem-Solving: This role explores options to address information needs and scheduling conflicts in order to address priority needs and support the unit's ability to meet deadlines and deliver on its mandate.

Agility: This role is expected to update schedules and agendas as meeting details change and adjust to evolving priorities.

Qualifications

Minimum Recruitment Standards

High school diploma, plus a minimum of three years of related experience.

Equivalency: Directly related education or experience considered on the basis of:

• One year of education for one year of experience; or
• One year of experience for one year of education.

What You Bring

• Strong working knowledge of software applications and equipment such as the Action Request Tracking System (ARTS), Microsoft Office Suite (e.g., Word, Excel, Outlook), Enterprise Resource Planning (ERP) systems (e.g., 1GX), and Customer Relationship Management (CRM) systems.
• Experience with financial management practices (e.g., P-Card and expense claims) and records management practices and legislation (e.g., POPA Act, records retention and disposition schedules).
• Understanding of the department’s organizational structure, general Government of Alberta administrative procedures, policies and relevant legislation
   

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

This posting is for one (1) full time, permanent position.

Hours of Work: 36.25 hours/week

Location: Edmonton (Please note that this position requires full in office presence from Monday to Friday)

This position offers meaningful exposure to high-profile files and international engagement. Candidates should be motivated by responsibility, learning, and contributing beyond strictly defined tasks.

Include a cover letter in your application package. Applications submitted without a cover letter will not be considered. Your cover letter should clearly demonstrate how your education, experience, and skills align with the qualifications and requirements of this position.

Candidates may be asked to complete a written assessment.

The final candidate for this position will undergo an academic check, reference checks, and provide suitable security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

In your resume, please include dates (including months and years) associated with all education and work experience. Please also indicate whether your work experience was part-time or full-time. For example: January 15, 2006 - June 25, 2009: Executive Director of Job Title (Full time)

Links and information on what we have to offer:

• Working for the Alberta Public Service.
• Public Service Pension Plan (PSPP).  
• Alberta Public Service Benefit Information.
• Professional learning and development.
• Research Alberta Public Service Careers tool.
• Positive workplace culture and work-life balance.

How To Apply 

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply online. Please see Job Application Resources for more information.

In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information.

It is also recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Annie Ostopowich at Annie.Ostopowich@gov.ab.ca.