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Added 44 mins ago
General Manager ( Temporary 12-18 Month Contract - Maternity Leave)
Avolta
Calgary, AB
Referral program – refer a friend and earn a bonus
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Executive Assistant
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Executive Assistant
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Bring your organization, initiative and professionalism to a role where no two days are the same. As an Executive Assistant, you will provide executive-level support, manage complex…
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Working Title: Legal Administrative Assistant Senior

Government of Alberta

Executive Assistant

AB, Canada

Pay: Job Information Job Title: Executive Assistant Job Requisition ID: 87980 Ministry: Executive Council Location: Edmonton Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Permanent/Temporary/Wage: Permanent Scope: Open Competition Closing Date: October 2, 2026 Classification: Executive Support 2 Salary: $2,347.26 to $3,142.57 bi-weekly ($61,263 - $82,021/year)
Apply by: Oct 2, 2026
Working hours: 36.25 hours per week
Posting language: English
Posted: Sep 24, 2026

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Original job description

Job Information
Job Title: Executive Assistant
Job Requisition ID: 87980
Ministry: Executive Council
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary/Wage: Permanent
Scope: Open Competition
Closing Date: October 2, 2026
Classification: Executive Support 2
Salary: $2,347.26 to $3,142.57 bi-weekly ($61,263 - $82,021/year)

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.

Communications and Public Engagement (CPE) is the Government of Alberta's full-service communications, public relations and marketing Ministry. CPE offers a full suite of services including crisis communications, digital communications, graphic design, marketing and advertising, media relations, public research and engagement and translation services.

To learn more about the Ministry of Communications and Public Engagement and what it has to offer, follow this link: Communications and Public Engagement (CPE) | Alberta.ca.

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

Role Responsibilities

Bring your organization, initiative and professionalism to a role where no two days are the same. As an Executive Assistant, you will provide executive-level support, manage complex priorities, coordinate critical activities, and help drive the smooth operation of a busy executive office. If you're a proactive problem-solver who enjoys making things happen, we'd love to hear from you.

Your main responsibilities of this role include:

Prepare, forecast, and monitor budgets; process invoices, expense claims and procurement transactions; ensure compliance with financial policies, procedures and contractual requirements.
Manage complex executive calendars and schedules, prioritize meeting requests, coordinate appointments, prepare agendas and briefing packages, and organize committee meetings and special events.
Provide comprehensive executive support by drafting, proofing, and coordinating correspondence, briefing materials, and responses on behalf of senior leadership, ensuring accuracy, professionalism and adherence to established standards.
Coordinate, monitor and track Action Requests, conduct research, prepare responses, identify priority items, and ensure deadlines and follow-up actions are completed in a timely manner.
Maintain records and information management systems, including filing, records retention, archiving and document storage in accordance with information management standards.
Develop and enhance administrative processes and procedures, provide guidance on correspondence and tracking systems, and support continuous improvement initiatives that enhance office efficiency.
Support workplace operations through administration of onboarding and offboarding activities, staff and distribution lists, IT requests, facilities coordination and other human resource support functions.
Serve as a key resource for colleagues and stakeholders by responding to inquiries, providing training and guidance, championing administrative best practices and supporting special projects and organizational initiatives.

The job description is provided for further details on this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

Agility – You can adapt quickly to changing landscape and priorities, foster agility in others, and create processes and opportunities that encourage proactive and flexible practices.

Drive for Results – You are able to hold true to principles and confront problems directly, taking steps to rectify problem situations.

Develop Self and Others – You have a commitment to lifelong learning and the desire to invest in the development of the long-term capability of yourself and others.

Build Collaborative Environments – You can promote sharing of expertise among wide-ranging teams to achieve ministry outcomes.

Develop Networks – You have the ability to proactively build networks, connect with, and build trust in relationships with stakeholders and colleagues.

Systems Thinking – You are able to see both the big picture and the details. You are able to evaluate broad reaching impacts and use the knowledge to inform and process.

Creative Problem Solving – You have the ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

Required:

One-year post-secondary certificate or diploma program and three years progressively responsible related experience or equivalent as described below.

Equivalency - Directly related education or experience considered on the basis of:

1 years of education for 1 year of experience; or
1 year of experience for 1 year education

Experience supporting financial administration, including tracking expenditures, processing transactions, assisting with budget-related reporting and working within related compliance requirements.

Experience working in an integrated Microsoft 365 environment, including professional and fulsome use of SharePoint Online, Outlook, Excel, PowerPoint, OneDrive and CoPilot.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

A cover letter is required. In your cover letter, please provide information that clearly demonstrates how your qualifications meet the advertised requirements for this position.

Selected candidates will be required to complete a written assessment.

Location – Queen Elizabeth II Building, Edmonton AB. Position will be in the office, 5 days per week.

In your resume, please include dates (including months and years) associated with all education and work experience. As well, please indicate whether your work experience is casual, part-time or full-time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

Working for the Alberta Public Service
Public Service Pension Plan (PSPP)
Alberta Public Service Benefit Information
Professional learning and development
Research Alberta Public Service Careers tool
Positive workplace culture and work-life balance

How To Apply

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please see Job Application Resources for information.

In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information.

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact PSC.FTA@gov.ab.ca.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative support by managing complex calendars, coordinating meetings, and preparing briefing materials for senior leadership. They also oversee financial administration, including budget monitoring and procurement, while ensuring efficient office operations and information management.

Requirements

Candidates must possess a one-year post-secondary certificate or diploma along with three years of progressively responsible related experience. Proficiency in Microsoft 365 and experience in financial administration are required.

Skills

Executive support
Budget management
Calendar management
Financial administration
Microsoft 365
SharePoint Online
Records management
Correspondence drafting
Procurement
Research
Administrative processes
Stakeholder engagement
Project coordination
Information management
Problem-solving

Benefits

Public Service Pension Plan
Professional learning and development
Positive workplace culture
Work-life balance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Budgeting
Invoicing
Procurement
Microsoft 365
SharePoint Online
Outlook
Excel
PowerPoint
OneDrive
CoPilot
Records Management
Administrative Support
Financial Compliance
Action Requests
Stakeholder Relations
Government of Alberta
Executive Council
Public Service
Information Management

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