Office & administration jobs in Canada

Group jobs by employerEmail me new jobs Save this search

Added 14 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
- Full-time
Department: Mental Health Community Clinics/Programs - Administration
Added 14 days ago
NA
Strategic Procurement Specialist
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Please Note: This is currently a hybrid position, with employees expected to work on campus at least one day per week
Added 14 days ago
D
Accounting and Administration Officer
Deloitte
Toronto, ON
- Full-time
As an accounting and administration officer, you would:
Added 14 days ago
TU
Executive Assistant
The University of British Columbia
Kelowna, BC
- $4,756.11 to $5,802.73 CAD / month
- Full-time
Maintains office equipment, supplies and inventory for the HR department.
Added 14 days ago
SJ
Medical Secretary, Medical Affairs
St. Joseph's Health Care London
London, ON
- Full-time
…appointments, managing referrals, maintaining an efficient office environment, and serving as the primary point of contact for patients and referring physicians. Additional responsibilities…
Added 14 days ago
H
Property Administrator
Hines
Toronto, ON
- Full-time
Experience in property administration, commercial real estate, office administration or a related role is an asset.
Added 14 days ago
CF
Administrative Coordinator, Operations
Cadillac Fairview
London, ON
- Full-time
Certificate/diploma in Office Administration an asset
Added 14 days ago
T5
office administrator
Take 5 Oil Change
Coquitlam, BC
- Full-time
Oversee and co-ordinate office administrative procedures
Added 14 days ago
GO
Prosecution File Manager
Government of Manitoba
The Pas, MB
- Full-time
…dockets, stakeholder contacts, scheduling, reception and other office related duties, and providing assistance to the general public, members of the legal profession and members of various…
Added 14 days ago
G
Administrative Assistant, Maintenance (Temporary)
Glencore
Elkford, BC
- $56,000 CAD / year
- Temporary
Strong knowledge of Microsoft Office Suite®: Word, Excel, PowerPoint, and Sharepoint
Added 14 days ago
RD
Administrative Assistant
RBC Dominion Securities
Sudbury, ON · Greater Sudbury, ON
- Full-time
Processes account administration tasks including client onboarding, documentation preparation, and fund transfers to support advisors and enhance client experience.
Added 14 days ago
RD
Administrative Assistant
RBC Dominion Securities
Timmins, ON
- Full-time
Processes account administration tasks including client onboarding, documentation preparation, and fund transfers to support advisors and enhance client experience.
Added 14 days ago
RD
Administrative Assistant
RBC Dominion Securities
Calgary, AB
- Full-time
Added 14 days ago
A
Executive Assistant
Altis
Toronto, ON
- $90,000 to $110,000 CAD / year
- Full-time
A supportive, collaborative team in a smaller office environment.
Added 14 days ago
JT
Receptionist - Part TIme
Jericho Tennis Club
Vancouver, BC
- Part-time
Comfortable with Microsoft Office (Outlook, Word and Excel)
Added 14 days ago
FN
Receptionist
First Nations Health Consortium
Edmonton, AB
- Full-time
Driver’s License required
Added 14 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Saint-Polycarpe, QC
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 14 days ago
Executive Assistant
Government of Alberta
AB
Draft, edit, and proofread correspondence, briefing notes, and other documents on behalf of the Executive Office.
Added 14 days ago
RB
Administrative Assistant
Royal Bank of Canada
Calgary, AB
- Full-time
Added 14 days ago
RB
Administrative Assistant
Royal Bank of Canada
Timmins, ON
- Full-time
Processes account administration tasks including client onboarding, documentation preparation, and fund transfers to support advisors and enhance client experience.
Added 14 days ago
R
Administrative Assistant
RBC
Timmins, ON
- Full-time
Processes account administration tasks including client onboarding, documentation preparation, and fund transfers to support advisors and enhance client experience.
Added 14 days ago
R
Administrative Assistant
RBC
Sudbury, ON
- Full-time
Processes account administration tasks including client onboarding, documentation preparation, and fund transfers to support advisors and enhance client experience.
Added 14 days ago
P
Administrative Assistant
PwC
Calgary, AB · Vancouver, BC · Ottawa, ON · Toronto, ON · Montreal, QC
- Full-time
Experience in customer service, administration, or a related role, with transferable skills relevant to the position. Previous experience in a partnership or professional services firm is…
Added 14 days ago
LE
Senior Leadership - Executive Administrative Assistant
Laurentis Energy Partners
Oshawa, ON
- Full-time
…to the overall administrative operation of the President's office and senior leadership team. The Executive Assistant plays a key role in managing schedules, coordinating communications,…
Added 14 days ago
Security Manager
PACT
ON · Mississauga, Ontario
The position will be based at our office in Mississauga, Ontario, with visits to the Airport site as required. Your work schedule will be Monday to Friday during regular office or site…

Executive Assistant

AB, Canada

Job Information Job Title: Executive Assistant Job Requisition ID: 88302 Ministry: Transportation and Economic Corridors Location: Edmonton Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Permanent/Temporary/Wage: Permanent Scope: Open Competition Closing Date: November 2, 2026 Classification: Executive Support 2 Salary: $2,347.26 to $3,142.57 bi-weekly ($61,263 - $82,021/year)

This date has passed. Check with the employer before applying.

Apply on jobpostings.alberta.ca About employer

Applications open in a new tab.

Job details

Pay: Job Information Job Title: Executive Assistant Job Requisition ID: 88302 Ministry: Transportation and Economic Corridors Location: Edmonton Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Permanent/Temporary/Wage: Permanent Scope: Open Competition Closing Date: November 2, 2026 Classification: Executive Support 2 Salary: $2,347.26 to $3,142.57 bi-weekly ($61,263 - $82,021/year)
Listed closing date: Nov 2, 2026
Working hours: 36.25 hours per week
Posting language: English
Posted: Oct 26, 2026

Original job description

Job Information
Job Title: Executive Assistant
Job Requisition ID: 88302
Ministry: Transportation and Economic Corridors
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary/Wage: Permanent
Scope: Open Competition
Closing Date: November 2, 2026
Classification: Executive Support 2
Salary: $2,347.26 to $3,142.57 bi-weekly ($61,263 - $82,021/year)

The Ministry of Transportation and Economic Corridors provides a safe and efficient transportation system to support Alberta’s economic, social and environmental vitality.

The department promotes a vital and diverse economy by:

managing transportation safety
supporting municipalities with public transportation and water/wastewater facilities
expanding and enhancing a well-integrated transportation system and enabling market access
preserving and developing the provincial highway network and water management infrastructure

To learn more about the Ministry of Transportation and Economic Corridors and what it has to offer, follow this link: Transportation and Economic Corridors | Alberta.ca.

Role Responsibilities

We are seeking a highly organized and proactive Executive Assistant to support the Chief Operating Officer (COO) and Planning, Grants and Engineering Services division.

In this role, you will lead and coordinate a wide range of administrative functions critical to the effective operation of the division, including managing executive correspondence, overseeing Action Requests, coordinating schedules and meetings, and ensuring seamless communication across senior leadership offices.

Reporting to the Director, Executive Operations, you will:

Manage the COO’s calendar, coordinating complex schedules, prioritizing meeting requests, and arranging appointments with internal and external stakeholders.
Coordinate preparation of meeting materials, agendas, briefing packages, and background research to support executive decision-making.
Draft, edit, and proofread correspondence, briefing notes, and other documents on behalf of the Executive Office.
Coordinate travel arrangements, approvals, and logistics, including itineraries, accommodations, transportation and related documentation.
Monitor, track, and coordinate action requests, ensuring deadlines are met and issues are escalated appropriately.
Provide expert administrative support and act as a key liaison between the COO Office and other executive offices across government, as well as external stakeholders and senior leadership teams.
Process and monitor expenditures, invoices, expense claims, procurement transactions, and contract-related documentation in accordance with financial policies and procedures.
Maintain records management systems, support continuous improvement initiatives, manage ATI requests and contribute to special projects that enhance office operations and efficiency.

The job description is provided for further details on this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

Agility – You can adapt quickly to changing landscape and priorities, foster agility in others, and create processes and opportunities that encourage proactive and flexible practices.

Drive for Results – You are able to hold true to principles and confront problems directly, taking steps to rectify problem situations.

Develop Self and Others – You have a commitment to lifelong learning and the desire to invest in the development of the long-term capability of yourself and others.

Build Collaborative Environments – You can promote sharing of expertise among wide-ranging teams to achieve ministry outcomes.

Develop Networks – You have the ability to proactively build networks, connect with, and build trust in relationships with stakeholders and colleagues.

Systems Thinking – You are able to see both the big picture and the details. You are able to evaluate broad reaching impacts and use the knowledge to inform and process.

Creative Problem Solving – You have the ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

High School Diploma and four years progressively responsible related experience; or equivalent as described below.

Equivalency - Directly related education or experience considered on the basis of:

1 years of education for 1 year of experience; or
1 year of experience for 1 year education

Requirements:

Previous experience providing support to C-suite executives in a large/complex organization.

Assets:

Exceptional organization and time management skills, with the ability to manage competing priorities and tight deadlines.Strong written communication skills, including drafting, editing, and proofreading executive-level correspondence and briefing materials.
Proven ability to coordinate complex calendars, meetings, travel arrangements and stakeholder engagements.
Strong attention to detail and accuracy in managing records, financial processes and confidential information.
Excellent relationship-building and interpersonal skills, with the ability to collaborate effectively across diverse teams and stakeholders.
Sound judgment, discretion, and initiative in a fast-paced executive environment requiring professionalism and confidentiality.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

A cover letter is required. In your cover letter, please provide information that clearly demonstrates how your qualifications meet the advertised requirements for this position.

Hours of work: 36.25 hours per week.

Office location: Twin Atria Building (4999 - 98 Ave, Edmonton, AB).

Final candidates will be required to undergo a criminal records check (CRC).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

Working for the Alberta Public Service
Public Service Pension Plan (PSPP)
Alberta Public Service Benefit Information
Professional learning and development
Research Alberta Public Service Careers tool
Positive workplace culture and work-life balance

How To Apply

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please see Job Application Resources for information.

In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information.

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact PSC.FTA@gov.ab.ca.

Apply on jobpostings.alberta.ca About employer

More about this job

Responsibilities

The Executive Assistant will manage executive correspondence, coordinate complex schedules, and oversee action requests for the Chief Operating Officer. They will also handle travel logistics, prepare briefing materials, and process financial transactions while maintaining records management systems.

Requirements

Candidates must possess a high school diploma and at least four years of progressively responsible related experience. Previous experience providing support to C-suite executives in a large or complex organization is required.

Skills

Executive support
Calendar management
Correspondence drafting
Travel coordination
Records management
Financial processing
Stakeholder engagement
Time management
Proofreading
Action request tracking
Procurement
Expense claims
Confidentiality
Interpersonal skills
Systems thinking
Problem solving

Benefits

Public Service Pension Plan
Professional learning and development
Work-life balance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Transportation
Economic Corridors
Government of Alberta
Administrative support
Action Requests
Briefing notes
Records management
Procurement
Expense claims
Stakeholder management
Agility
Systems thinking
Creative problem solving
Public Service Pension Plan
Edmonton
Twin Atria Building
Criminal records check
Executive operations
Financial policies

Report this job

Hiring at a glance

Advertised starting pay

Where work happens

Office & administration jobs in Canada

Office Administrative Assistant

Strategic Procurement Specialist

Accounting and Administration Officer