Office & administration jobs in Canada

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Added 17 days ago
MP
Receptionist/Leasing Agent
Midwest Property Management
Edmonton, AB
- Full-time
…to residential property management and have experience in an office setting. The incumbent must be able to perform the necessary sales and leasing functions to achieve the occupancy goals…
Added 17 days ago
D
Client Services and Administrative Coordinator
DIALOG
Ottawa, ON
- Full-time
Provide administrative support to leadership, including calendar management, travel coordination, expense reporting, timesheets, and professional licensing administration.
Added 17 days ago
CT
Warehouse Systems & Inventory Manager
Cartisian Technical Recruitment
ON · Ontario, Canada
- Full-time
Added 17 days ago
OP
Property Administrator
Online Property Management
Markham, ON
- Full-time
Added 17 days ago
IS
Human Resources Administrator
InVision Staffing Services Inc.
Vaughan, ON
- Full-time
…coordination, recruitment, payroll, employee records, benefits administration, and reporting. Working closely with the North American HR Director, HR Generalist, Operations and Finance,…
Added 17 days ago
C
Office Manager
Chartwell
Windsor, ON
- Full-time
…supporting operations in a vibrant retirement community? As Office Manager at Chartwell, you will be the administrative backbone of our residence - overseeing clerical routines, supporting…
Added 17 days ago
CO
Administrative Assistant III
City of Grande Prairie
Grande Prairie, AB
- Full-time
Responsible for all data entered by administration into system for permit submittals and approvals.
Added 17 days ago
SM
Research Assistant
St. Mary's Research Centre / Centre de recherche de St. Mary
Montreal, QC
- $25.38 to $39.33 CAD / hour
- Part-time
Bonne connaissance de Microsoft Office ou de Google Workspace
Added 17 days ago
JR
Office Administrator
Jumpstart Refugee Talent
Mississauga, ON
- Full-time
A diploma or certificate in Office Administration, Business Administration, or a related field is preferred.
Added 17 days ago
HP
Office Coordinator Co-op Student
Hammond Power Solutions
Morriston, ON
- Full-time
…transformer technology. We currently have an opening for a Office Coordinator - 4 Month Co…
Added 17 days ago
SC
Office Coordinator
Sodexo Canada Ltd
Mississauga, ON
- Up to $25 CAD / hour
- Full-time
Previous experience in office administration, reception, customer service, office coordination, or a similar role.
Added 17 days ago
P
Regulatory Affairs Specialist
Percucision
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Added 17 days ago
ES
Right of Way/Land Agent
Evolve Surface Strategies Inc
Grande Prairie, AB
- Full-time
Demonstrated proficiency in MS Office applications including Power Point, Word, Excel and Outlook.
Added 17 days ago
K
Chief of Staff & Executive Assistant
Koosmik
Montreal, QC
- Full-time
Coordinate special events, such as holiday gatherings or office moves.
Added 17 days ago
R&
Executive Assistant III
Robertson & Company Ltd.
Toronto, ON
- Contract
Organize internal and external meetings, including interactions with regulatory stakeholders such as Office of the Superintendent of Financial Institutions.
Added 17 days ago
C
Administrative Assistant
CarbonRun
Halifax, NS
- Full-time
Location: Hybrid, Dartmouth, NS (in office 3 to 4 days per week) · Ability to work in the Dartmouth office 3 to 4 days per week
Added 17 days ago
LO
Supply Chain Manager (Hybrid)
Labtician Ophthalmics Inc.
Oakville, ON
- Full-time
This role is hybrid with two days in office in Oakville, plus occasional days for warehouse supervision or special launches/needs
Added 17 days ago
CI
Supply Chain Manager
Coordinate Industries Ltd.
Oakville, ON
- Full-time
Added 17 days ago
B
Administrative Assistant III
BGIS
Markham, ON
- Full-time
The Administrative Assistant III will perform general office duties and support for the site based FM Team in accordance with BGIS standards and procedures.
Added 17 days ago
EL
Receptionist & Customer Service Administrator (TruStone Financial)
Empire Life
London, ON
- Full-time
…prepares the courier and greets and directs visitors to the office; in addition to providing inforce policy administrative support. The incumbent is guided by defined procedural instruction…
Added 17 days ago
CO
ADMINISTRATIVE ASSISTANT 2 #61509
City of Toronto
Toronto, ON
- Full-time
Operates office equipment and computers utilizing a variety of desktop applications and corporate systems.
Added 17 days ago
MI
Administrative Coordinator - Assessment Department
McDowall Integrative Psychology & Healthcare
Toronto, ON
- Full-time
We would consider a candidate with a post-secondary degree/diploma in business, office administration, or a related field.
Added 17 days ago
LS
Executive Assistant / Office Coordinator - Permanent - 19575
LRO Staffing
Ottawa, ON
- Contract
…members of the executive team. The role also encompasses business administration, contract and document coordination, office support, and special…
Added 17 days ago
EB
Supply Chain Manager
Equals Brewing Company Inc.
London, ON
- $85,000 to $100,000 CAD / year
- Full-time
● Post-secondary education in Supply Chain Management, Business Administration, or a related field
Added 17 days ago
P
Test Administrator
Pearson
Victoria, BC
- Part-time
Beginner to intermediate experience in Microsoft Office (Word, Excel, and Outlook).

Government of Alberta

Executive Assistant

AB, Canada

This date has passed. Check with the employer before applying.

Apply on jobpostings.alberta.ca About employer

Applications open in a new tab.

Job details

Listed closing date: Oct 6, 2026
Working hours: 36.25 hours per week
Posting language: English
Posted: Sep 22, 2026

Original job description

Job Information
Job Title: Executive Assistant
Job Requisition ID: 87950
Ministry: Public Service Commission
Location: Edmonton (downtown)
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary/Wage: Permanent
Scope: Open Competition
Closing Date: October 6, 2026
Classification: Administrative Support 6E
Salary: $2,265.79 to $2,866.95 bi-weekly ($59,121 - $74,827/year)

The Public Service Commission (PSC) provides human resources services to the Government of Alberta. It ensures Alberta has an effective, professional, non-partisan public service that proudly serves Albertans. To learn more about the PSC, please click here: https://www.alberta.ca/public-service-commission

The Learning and Engagement (L&E) Branch in the PSC designs and delivers training and recognition programs for the Alberta Public Service (APS) to cultivate a capable and engaged public service workforce that will continue to build a stronger province for current and future generations.

Role Responsibilities

Do you thrive on chaos? Neither do we. But if you get a thrill from a well-organized briefing binder, perfectly color-coded schedules, and an efficient budget process, this role is for you.

Reporting to the Executive Director of L&E, the Executive Assistant is the administrative backbone of our team. In this role, you will:

Provide exceptional executive support: Coordinate a busy executive’s calendar and serve as a central point of coordination, ensuring scheduling and communications reflect their priorities and leadership values.
Organize with precision: Prepare meetings and briefing packages, ensuring everything is planned, organized and up-to-date, so everyone has what they need when they need it.
Keep things running smoothly: Coordinate finances, records and logistics by creating systems that keep everything on track and operating seamlessly.
Be the go-to person: Help executives and team members get things done by providing value-added service and connecting the dots when responding to questions.
Navigate the big picture: Use good judgment in day-to-day decisions that consider priorities of the branch and the APS.

To be successful in this role, you need to:

Be organized and detail-oriented: You can track deadlines, juggle several projects at once, and keep things running smoothly even when there is a lot happening.
Work the system: When something needs to be solved, you can figure out who to talk to, how to contact to them, and what to do.
Communicate effectively: Whether you’re sending an email or chatting on Teams, you make sure your message is easy to understand and appropriate for the audience.
Navigate budgets, contracts and public sector finance with confidence: You’re comfortable with public sector financial processes and ensure everything aligns with APS policy and protocols.
Master the executive calendar: You can steer an executive’s calendar - anticipating scheduling challenges and effectively representing the senior leader’s priorities.
Be flexible and take initiative: You don’t just react to requests - you anticipate needs, spot opportunities for improvement, and take action to make things better for the whole team.

The Job Description is provided for Further details on this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

Agility: Prioritizes and manages competing priorities.

Drive for Results: Achieves results on priorities despite ambiguity in process, evolving challenges, and tight timelines.

Build Collaborative Environments: Works in a proactive, collaborative and integrated fashion to support ongoing initiatives.

Systems Thinking: Integrates different types of policies and client priorities to identify the correct solution to each problem.

Qualifications

Your cover letter and resume will be used to assess your qualifications, including your written communication skills and your attention to detail.

Ensure your cover letter meets all of the following criteria:

Includes a professional salutation;
Identifies the relevant job opportunity (i.e. Executive Assistant);
Is concise, without spelling/grammatical errors;

Clearly identifies the number of years of experience you have working in a public sector organization (i.e. federal/provincial/municipal government, school board, hospital, etc.);
Clearly identifies the number of years of experience you have supporting an executive (or senior leader); and
Provides a clear and concise example of a time you took initiative to improve a process so that you and your team could operate more effectively.

Ensure your resume meets all of the following criteria:

Includes the starting and ending month & year of each role;
Is concise, without spelling/grammatical errors;
Has a clear, consistent layout that demonstrates your attention to detail; and
Provides information about each role using clear and concise bullet points.

Applications without a cover letter and resume that meet all of the above criteria will not be considered.

Minimum recruitment standard: High school diploma and four years of related experience.

Equivalency: Related education or experience is considered on the basis of:

1 year of education for 1 year of experience; or

1 year of experience for 1 year of education

Other requirements (i.e. “must haves” to be considered for the role):

Experience administering financial processes in a public sector context (e.g. monthly forecasts, procuring supplies);
Experience supporting executive/senior leader operations (e.g. scheduling);
Knowledge of public sector organization and hierarchy structures.

Assets (i.e. “nice to haves”):

Knowledge of Alberta Public Service corporate systems (e.g. 1GX, ARTS, and EPS);
Knowledge of Alberta Public Service procurement/contracting policies.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

To be considered for this competition, your application must include a well-written cover letter and resume. Carefully review the Qualifications section to see the specific requirements for the cover letter and resume that are unique to this role. If your application does not include a cover letter and resume that clearly meet these requirements, your application will not be considered.

Location and Hours of Work: Our office is located in downtown Edmonton, with on-site attendance required to meet the operational needs of the role.

Business hours are Monday to Friday, 8:15 am to 4:30 pm. Hours of work are 7.25 hours per day / 36.25 hours per week. Modified daily start/end time may be available on a case-by-case basis, subject to government policy and operational viability.

Final candidates will be required to undergo a security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

Working for the Alberta Public Service.

Public Service Pension Plan (PSPP) OR Management Employee Pension Plan (MEPP).

Notes Cont'd

Research Alberta Public Service Careers tool.

Positive workplace culture and work-life balance.

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please see Job Application Resources for information.

In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information.

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Cindy V Zaiffdeen at Cindy.V.Zaiffdeen@gov.ab.ca.

Apply on jobpostings.alberta.ca About employer

More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to the Executive Director, including calendar management, briefing package preparation, and financial coordination. They act as a central point of contact to ensure branch operations run smoothly and align with organizational priorities.

Requirements

Candidates must possess a high school diploma and at least four years of related experience, with a strong preference for public sector financial and administrative background. Applicants are required to submit a cover letter and resume that demonstrate specific experience in executive support and process improvement.

Skills

Executive support
Calendar management
Budgeting
Financial administration
Records management
Logistics coordination
Public sector finance
Procurement
Contract management
Communication
Attention to detail
Organizational skills
Problem solving
Strategic planning
Policy compliance

Benefits

Public Service Pension Plan
Professional learning and development
Work-life balance

Visa sponsorship

Not detected in the job text

Hiring contact

Cindy V Zaiffdeen

Hiring contact email

Cindy.V.Zaiffdeen@gov.ab.ca

Keywords

Executive Assistant
Public Service Commission
Government of Alberta
Administrative Support
Budgeting
Procurement
Contracting
Calendar Management
Briefing Packages
Public Sector
Policy
Logistics
Financial Forecasting
1GX
ARTS
EPS
Records Management
Communication
Agility
Systems Thinking
Collaboration
Professionalism
Administration
Government
Office Management

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Where work happens

Office & administration jobs in Canada

Receptionist/Leasing Agent

Client Services and Administrative Coordinator

Warehouse Systems & Inventory Manager

Property Administrator

Human Resources Administrator

Office Manager

Administrative Assistant III

Research Assistant

Office Administrator

Office Coordinator Co-op Student

Office Coordinator

Regulatory Affairs Specialist

Right of Way/Land Agent

Chief of Staff & Executive Assistant