Archives Technician II

Office of the Chief Information Officer | Government of Newfoundland and Labrador

Reporting to the Manager of Government Records Lifecycle Management, this is one of two positions located at the Provincial Records Centre (PRC). This position performs a variety of duties of a physical nature in the development and ongoing management of the PRC semi-active storage facility, including providing operational support to the Government Records Committee (GRC) ensuring the accurate documenting, processing, and reporting of submissions to the GRC. This includes working closely with the Government Archivist, the Committee members, and other stakeholders to ensure submissions are reviewed and processed in a timely manner. This position is responsible for the processing of new inventory into the Centre and assisting in the processing of retrieval requests. This position responds to requests for advanced searching, locating, retrieving, compiling, and delivering information assets; performs clean-up and reconciliation activities; gathers and maintains statistical data for the PRC. Controls physical and electronic inventory to ensure the availability, security, management, and disposition of records; works with Manager and team members to resolve and support the IM program; and provides knowledge transfer to new staff. This position also works closely with OCIO Information Service Centre staff, completing or assisting with Information Technician I and II duties as needed to support service delivery and operational requirements. The Archives Technician performs analysis and appraisal of records holdings identifying holdings that are currently past due their retention date or other applicable standards or agreements and advises clients providing coordinative support in this area. Provides advice and guidance to clients and stakeholders regarding Information Management and basic semi-active requirements in addition to the development of Information Management tools such as Retention schedules. Oversees the operations of the photocopiers, scanners, etc., ensuring working order and maintenance is scheduled as needed. Conducts presentations and tours as required, sits on various committees as needed, must be willing to complete First Aid training, as this will be a requirement of the position. Proficient in the office suite of programs, especially Excel and a good working knowledge of HPRM is required. Knowledge of the WebGenCat System is considered an asset. As this is a physically demanding position working in a warehouse type environment, the successful candidate must be able to lift weights of up 30-35 lbs. and be able to climb and work at heights.

Screening Criteria

1. Completion of a 2 year IM program or equivalent experience
2. Experience with arranging, describing and cataloguing records
3. Experience in a warehouse environment, lift 30-35 lbs., climb, and work at heights.
4. Experience with working with computer applications such as, Microsoft Office suite of products, HPRM and related software used in warehouse inventory
5. Completion of First Aid Training (asset)

Assessment Criteria

1. Knowledge of IM related legislation, policy and procedures
2. Knowledge of computer applications used in semi-active records
3. Knowledge of the safe care and handling of records and basic preservation techniques
4. Ability to lift weights of 30-35 lbs. and work at heights
5. Ability to facilitate presentations and tours effectively
6. Ability to effectively exchange information accurately
7. Ability to work independently
8. Organizational and attention to detail
9. Relationship building

Conditions of Offer

1. Recent and satisfactory Certificate of Conduct from local police

Information for Applicants

For more information about this opportunity please contact, Heather Day, Information Management Strategist, HeatherDay@gov.nl.ca