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Added 3 mins ago
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Government of Saskatchewan

Executive Coordinator

Prince Albert, SK, Canada

Job type: Full-time
Apply by: Oct 21, 2026
Posting language: English
Posted: Sep 21, 2026

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Original job description

About Us

The Government of Saskatchewan provides the services, programs and supports the people of Saskatchewan need. We deliver on the Saskatchewan Plan for Growth to build a strong economy, strong communities and strong families, ultimately building a stronger Saskatchewan. Dedicated to service excellence, we demonstrate innovation, collaboration and transparency, practice effective and accountable use of resources and promote engagement and leadership at all levels.

About the Team

The Ministry of Environment’s role is to manage the health of Saskatchewan’s environment in a responsible manner that supports sustainable growth through objective, transparent and informed decision-making and stewardship.

From air quality monitoring to zoonotic diseases, we provide regulatory oversight, science-based solutions and mitigation measures to protect the environment, safeguard communities and help ensure balanced economic growth and a better quality of life for all Saskatchewan residents.

The Opportunity:

The Ministry of Environment is seeking a well-organized, confident, and highly motivated administrative professional for the position of Executive Coordinator. Working in a complex environment that requires multi-tasking, confidentiality, and juggling shifting priorities, you will deliver administrative and office management support. Your diplomacy, tact, and ability to lead, guide, coach and supervise staff are key to success in this rewarding position.

This position offers the chance to join an exciting ministry, supporting the Forest Service Branch. The successful candidate will join a team of professionals who work together to support the Ministry mandate. The ministry’s one-team approach means that the successful candidate will have experienced and supportive colleagues, as well as opportunities to learn and grow.

In support of the Forest Service Management Team, the successful candidate will:

Lead the administration of human resource processes, electronic and paper file management, scheduling and logistics of branch and Executive Director activities and budget and forecast monitoring;
Act as a liaison between the Executive Leadership team, the Minister’s Office, as well as Ministry staff to disseminate information, clarify instructions and follow up on matters pertaining to referrals, inquiries, and meetings, while ensuring timelines are met;
Review, prioritize, direct and coordinate requests and follow up as necessary, while ensuring confidentiality, consistency, and accuracy;
Work with others within the Ministry and across the provincial and federal governments to coordinate activities, balance multiple priorities, and provide timely and accurate information; and
Provide guidance to staff across the Ministry and create cross-team collaboration for organizational effectiveness.

Responsibilities

Manage the Senior Executive’s calendar through collaboration, prioritization, and scheduling.
Assemble briefing and background materials for the Senior Executive in preparation for meetings.
Monitor the Senior Executive’s email and redirect requests to appropriate team members.
Plan, schedule, and coordinate travel and logistics for meetings, training sessions, and other events.
Identify and implement improvements to streamline administrative operations.
Train, mentor, and supervise an administrative team.
Draft, edit, and proofread correspondence in accordance with visual identity standards.
Coordinate and participate in meetings by preparing agendas, recording minutes, and tracking action items to ensure deadlines are met.
Manage all incoming and outgoing correspondence to ensure timely distribution.
Maintain manual and electronic filing systems, including bring‑forward and records‑management processes.
Process invoices, including coding and tracking for approval and payment in compliance with policies.
Compile expense data and prepare budget reports for review.
Order office supplies and arrange equipment repairs and furniture replacements.

Job Capabilities:

In this leadership and supervisory role, we are seeking someone who:

Holds themselves and others accountable for delivering on work expectations.
Demonstrates innovation and supports their team to identify, iterate, and implement new solutions.
Brings people together in a collaborative manner and builds relationships that deliver desired outcomes.
Is inclusive, promotes, supports, and enables belonging, encourages diversity, and values all contributions.
Is adaptable, anticipates the impact of change, models agility, and supports their team through ambiguity.
Is outcomes-focused, enables their team to meet or exceed established goals, and balances longer term objectives with tactical execution.

Technical Knowledge and Skills:

An energetic team player whom tactfully and respectfully supports colleagues to promote a positive work environment; and
Consistent demonstration of the Government of Saskatchewan’s Commitment to Excellence including the values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.

Job Skills:

Communication (Level B)
Critical Thinking (Level B)
Digital Skills (Level B)
Interacting with Others (Level B)
Navigating Ambiguity (Level B)
Managing Self (Level B)
Health, Safety and Wellness (Level C)
Data Literacy (Level B)
Influence (Level B)
Political and Organizational Awareness (Level A)
Managing Organizational Resources (Level B)
Managing Talent (Level B)

Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.

What We Offer:

Dynamic and challenging work
Competitive salary
Comprehensive benefits package including pension
Vacation, scheduled days off, and other types of leave
Inclusive work environments
Career growth, development, and advancement opportunities
Flexible work arrangements

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.

Number of Openings: 1

Closing Date: October 18 2026, 11:59PM

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More about this job

Responsibilities

Provide high-level administrative and office management support to the Forest Service Management Team and Senior Executive. Lead human resource processes, manage budgets, and act as a primary liaison between the Executive Leadership team and the Minister's Office.

Requirements

Seeking a motivated administrative professional with leadership capabilities and the ability to manage complex priorities with confidentiality. Must demonstrate strong communication, critical thinking, and the ability to supervise and mentor an administrative team.

Skills

Office Management
Executive Support
Human Resource Administration
Budget Monitoring
Calendar Management
Staff Supervision
Meeting Coordination
Records Management
Correspondence Drafting
Stakeholder Liaison
Critical Thinking
Digital Skills
Data Literacy
Organizational Awareness
Talent Management
Influence

Benefits

Pension
Vacation
Scheduled Days Off
Career Growth And Development Opportunities
Flexible Work Arrangements

Visa sponsorship

Not detected in the job text

Keywords

Government Administration
Executive Coordination
Forest Service
Budget Forecasting
Briefing Materials
Visual Identity Standards
Records Management
Invoice Processing
Public Sector
Administrative Operations
Stakeholder Management
Human Resources
Logistics Planning
Government of Saskatchewan

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