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Added 12 mins ago
YO
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Added 1 hour ago
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- $49,000 to $74,100 CAD / year
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Added 1 hour ago
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Added 1 hour ago
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Gowling WLG

Bilingual Billing Coordinator

Ottawa, ON, Canada

$49,000 to $74,100 CAD / year · Full-time

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Job details

Pay: $49,000 to $74,100 CAD / year
Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

About Gowling Wlg

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we are proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

We are looking for a Billing Coordinator to join our team. Working in a team environment our Billing Coordinator will perform a variety of clerical and accounting tasks, following standardized billing policies and procedures. The successful candidate will bring excellent attention to detail, strong prioritization skills, and professionalism to the role.

This role can be based in our Montreal or Ottawa office.

Responsibilities

Prepare pre-bills and bills, obtain copies of bills upon request, and make corrections to time entries and fee allocations where necessary;
Ensure compliance with client guidelines, required bill format, and content;
Maintain billing progress reports throughout the month;
Accurate data entry, correct errors and proofread, checking style and authorization when required;
Be available to answer questions and provide support to assistants and professionals regarding the billing process;
Liaise with internal and external clients to address any issues, answer queries, and interpret policies and procedures;
Provide, prepare and format reports in MS Excel;
Participate in office/firm related training sessions, and innovation initiatives;
Complete administrative duties including but not limited to filing, copying, and correspondence;
Other duties as assigned.

Qualifications

Three to five years of billing experience with preference given to experience in a law firm environment;
Bilingualism (verbal/written) in English/French;
Strong working knowledge of basic accounting principles;
Strong computer skills including proficiency with Microsoft Office Suite;
Experience with Aderant and Expert Billing is an asset;
Excellent verbal and written communication skills;
Strong problem solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities;
Excellent interpersonal skills with the ability to work effectively with staff, professionals, and in a team environment;
Strong knowledge of accounting software and bank procedures;
Excellent attention to detail;
Capacity to work independently, as well as in a team environment;
Ability to work flexible hours as workload requires including some evenings and weekends. This is required during the year end process.

Benefits/Perks

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days and hybrid work flexibility
Parental leave top-up for 26 weeks (after 12 months of full-time employment)
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $49,000 to $74,100. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

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More about this job

Responsibilities

Prepare and correct pre-bills and bills, ensure compliance with client billing requirements, maintain billing progress reports, and prepare reports in Excel. Support assistants and professionals with billing questions, liaise with clients to resolve issues, and complete related administrative duties.

Requirements

Requires three to five years of billing experience, preferably in a law firm, English-French bilingualism, and knowledge of basic accounting principles. Candidates should have strong Microsoft Office and communication skills, attention to detail, problem-solving and prioritization abilities, and the flexibility to work evenings or weekends during year-end as needed.

Skills

Billing
Pre-Bill And Invoice Preparation
Time Entry Corrections
Fee Allocation
Client Billing Guideline Compliance
Billing Progress Reporting
Data Entry
Proofreading
Microsoft Excel
Microsoft Office
Basic Accounting
Accounting Software
Aderant
Expert Billing
Problem Solving
Prioritization

Benefits

Employer-Paid Health Insurance
Dental Coverage
Mental Health Coverage
Lifestyle Spending Allowance
Vacation Days
Hybrid Work Flexibility
Parental Leave Top-Up
Group Retirement Savings Plan With Employer Match
Short-Term Disability Insurance
Long-Term Disability Insurance
Life Insurance
Accident Insurance
Critical Illness Insurance
Employee And Family Assistance Program
Cognitive Behavioral Therapy Support
Recognition Awards
Employee Appreciation Events
Preferred Pricing Programs
Referral Bonuses

Visa sponsorship

Not detected in the job text

Keywords

Billing
Legal Billing
Pre-Bills
Invoices
Time Entries
Fee Allocations
Client Billing Guidelines
Billing Progress Reports
Data Entry
Proofreading
Microsoft Excel
Microsoft Office Suite
Basic Accounting Principles
Accounting Software
Aderant
Expert Billing
Bank Procedures
Client Relations
Bilingual English-French
Year-End Processing
Administrative Support
Law Firm

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