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Added 23 mins ago
Coordinator, Practice Group Billing/Coordonnateur·rice de la facturation
Borden Ladner Gervais LLP (BLG)
Toronto, ON · Ottawa, ON · Montreal, QC · Vancouver, BC · Calgary, AB
Full-time
…ourselves on having standout talent and delivering an exceptional client…
Added 2 hours ago
Technician II
Okanagan College
Kelowna, BC
Under the supervision of the Coordinator, Trades Support, with direction from the Trades Department Chair(s) and/or Program Administrator(s), the Toolroom Attendant provides exceptional…
Added 2 hours ago
Sales and Marketing Specialist
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Calgary, AB
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KPMG
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Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality…
Added 2 hours ago
Architectural Contract Administrator
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Added 3 hours ago
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Coordinator, Learning & Development Events and Employee Experience
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Added 3 hours ago
Indigenous Health Liaison Social Worker - Community Fraser South
Fraser Health Authority
Langley (District), BC · City of Langley, BC
$44.85 to $56.02 CAD / hour
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Reporting to the Coordinator or designate, the Indigenous Health Liaison Social Worker participates as a member of a multi-disciplinary team in a variety of community and hospital settings.…
Added 3 hours ago
Executive Assistant to Chief Executive Officer
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$120,000 to $130,000 CAD / year
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Added 4 hours ago
Technical Area Coordinator - Source Emissions Testing
Stantec
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Full-time
We have an immediate opening for a Technical Area Coordinator to support our Source Emissions Testing team within Environmental Services. The role would be located in Fredericton, NB.
Added 4 hours ago
Overnight Customer Care Coordinator
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Part-time
Provide a compassionate and understanding approach to client concern.
Added 4 hours ago
Sales And Catering Coordinator
The Armour Group Limited
Halifax, NS
If you are passionate about a career in hospitality and want to join a team that shares this common goal, The Barrington Hotel is currently seeking a Sales & Catering Coordinator.
Added 5 hours ago
Partner Administrative Assistant, US Tax
KPMG
ON · Toronto, Ontario
Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality…
Added 5 hours ago
Manager, People Operations
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Toronto, ON
Provide leadership aligned with People & Culture goals and objectives to enable excellent client support for key operational processes related to the employment lifecycle.
Added 5 hours ago
Christmas Kettle Coordinator
The Salvation Army in Canada
Fort Frances, ON
Full-time
Kettle Coordinator III position is a short-term contract position. The incumbent is responsible for oversight of various Salvation Army Christmas campaigns as well as the coordination of…
Added 6 hours ago
Translation Coordinator
Recruiting in Motion
Toronto, ON
$70,000 to $79,000 CAD / year
Contract
Our client, a large public-sector organization, is seeking a Bilingual Translation Services Coordinator – English/French to join their team on an 11-month contract.
Added 9 hours ago
Technician II
Okanagan College
Vernon, BC
Under the supervision of the Coordinator, Trades Support, with direction from the Trades Department Chair(s) and/or Program Administrator(s), the Toolroom Attendant provides exceptional…
Added 9 hours ago
Sales Support Associate
Manulife
Toronto, ON · Waterloo, ON · Montreal, QC
Full-time
The Business Initiatives Coordinator is a key support role for our members of the team of wealth advisors delivering wealth and retirement advice to Manulife clients. The Business…
Added 10 hours ago
Coordonateur fret maritime sénior / Senior Ocean Freight Coordinator
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Pointe-Claire, QC
Full-time
Le Coordinateur Fret Maritime Sénior constitue l’épine dorsale opérationnelle des services de groupage de notre client, garantissant une exécution sans faille des expéditions LCL et FCL. Ce…
Added 10 hours ago
Coordonateur fret maritime junior / Junior Ocean Freight Coordinator
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Le Coordinateur Fret Maritime Junior constitue l’épine dorsale opérationnelle des services de groupage de notre client, garantissant une exécution sans faille des expéditions LCL et FCL. Ce…
Added 10 hours ago
Sales Coordinator
Beutel, Goodman & Company Ltd.
Toronto, ON
Full-time
As a member of the Beutel Goodman Managed Assets team, the Sales Coordinator plays a critical role in supporting the sales, service, reporting, and operational needs of the team. The…
Added 16 hours ago
Coordinator, Construction Services
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ON
The Coordinator, Construction Services, manages and administers medium-complexity construction, professional services and service contracts during construction to ensure compliance with…
Added 16 hours ago
Coordinator, Construction Services
Defence Construction Canada
ON
The Coordinator, Construction Services, manages and administers low-complexity construction, professional services and service contracts to ensure compliance with contract requirements. The…
Added 16 hours ago
Admin & Scheduler
Senior Helpers
Surrey, BC
$18 to $25 CAD / hour
Full-time
Our Admin & Schedule Coordinator will be a vital team member in the daily operations of our company. Our Admin & Schedule Coordinator will ensure that our clients receive the care they need…
Added 17 hours ago
Sync & Licensing Coordinator
Warner Music Canada
Toronto, ON · Greater Toronto Area, Canada
Full-time
Client, Artist Relations & Strategic Licensing

Gowling WLG

Billing Administrative Assistant

Toronto, ON, Canada

Pay: $55,000 to $75,000 CAD / year
Job type: Full-time
Experience: Minimum 3 years of experience in an administrative role and/or billing experience.
Posting language: English
Posted: Sep 24, 2026

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Original job description

ABOUT GOWLING WLG

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

The Toronto office is currently recruiting a Billing Administrative Assistant to coordinate and process all billing-related functions for two to three professionals in the IP (Trademark) department .The successful candidate should be proactive, have a strong work ethic, and the ability to work effectively both independently and as part of a team.

RESPONSIBILITIES

Understand clients’ billing requirements
Enter and process expense submissions, ensuring accuracy and timely entry into the firm’s systems.
Ensure client contact information is kept current in all systems.
Liaise between the legal and finance teams as required
Provide regular invoicing to clients and process accordingly.
Request and process all pre-bills ensuring accuracy of details, including:
Review and edit text narratives, phase/task codes in dockets for accuracy;
Set fees and/or add details for instructions and reasoning where required;
Prepare cheque and trust requisitions for third party payments, deposits etc.
Make any other necessary amendments/add instructions to prebills and submit to produce invoices.
Review draft invoices and advise the Billing Professional if there are any concerns before they approve.
Review, code and obtain approval for invoices and scan and save them into the system.
Receive incoming payments, produce trusts paperwork and refund, as necessary.
Liaise with Billing Coordinators and other members of the Finance teams such as accounts receivable, trust and collections teams as necessary.
Follow up with clients on billing requirements as necessary.
Other duties as required.

QUALIFICATIONS

Post Secondary Diploma
Minimum 3 years of experience in an administrative role and/or billing experience.
Exceptional attention to detail.
Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
Ability to use discretion when dealing with confidential information.
Capacity to work independently, as well as in a team environment.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Able to prioritize and to redefine priorities when necessary.
Handle stress in a business-like manner.
Knowledge of Microsoft Office Suite with a strong knowledge of Excel.
Bilingualism (French/English) may be required in some offices.

BENEFITS/PERKS

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days and hybrid work flexibility
Parental leave top-up for 26 weeks (after 12 months of full-time employment)
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $55,000 to $75,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

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More about this job

Responsibilities

The Billing Administrative Assistant will coordinate and process all billing-related functions for professionals in the IP department. Responsibilities include managing expense submissions, preparing pre-bills, reviewing invoices, and liaising between legal and finance teams.

Requirements

Candidates must hold a post-secondary diploma and possess at least three years of administrative or billing experience. Strong proficiency in Microsoft Office, particularly Excel, and exceptional attention to detail are required.

Skills

Billing
Administrative support
Expense processing
Invoicing
Data entry
Microsoft Office Suite
Excel
Attention to detail
Communication
Confidentiality
Time management
Prioritization
Teamwork
Problem solving
Financial record keeping

Benefits

Health insurance
Dental insurance
Mental health coverage
Lifestyle spending allowance
Vacation days
Hybrid work flexibility
Parental leave top-up
Group retirement savings plan
Short-term disability insurance
Long-term disability insurance
Life insurance
Accident insurance
Critical illness insurance
Employee and family assistance program
Guided CBT
Mental health first aid responders
Recognition awards
Referral bonuses

Visa sponsorship

Not detected in the job text

Keywords

Billing
Administrative Assistant
IP Department
Trademark
Invoicing
Expense submissions
Trust requisitions
Accounts receivable
Microsoft Office
Excel
Legal
Finance
Data entry
Client relations
Confidentiality
Hybrid work
Professional services
Time management
Billing coordinator
Financial reporting

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