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Added 3 hours ago
LA
Maintenance Coordinator
Longboard Architectural Products
Abbotsford, BC
- Full-time
Reporting to the Maintenance Manager, the Maintenance Coordinator keeps our maintenance team supplied, organized, and ready to work. You'll manage spare parts and purchasing, keep our…
Added 3 hours ago
NS
Customer Planner - eScope
Nova Scotia Power
NS · Sackville, Nova Scotia
- Full-time
Reporting to the Planning Coordinator Supervisor, you will be responsible for making effective decisions surrounding customer driven work requests. This involves developing effective…
Added 6 hours ago
G
Field Engineer / Coordinator (Mechanical / Electrical / Structural)
Ganotec
Toronto, ON
- Full-time
Join our team as a Project Coordinator / Field Engineer (Electrical, Mechanical or Structural), a pivotal role where you will actively contribute to the successful delivery of complex…
Added 6 hours ago
G
Field Engineer / Coordinator (Mechanical / Electrical / Structural)
Ganotec
Oakville, ON
- Full-time
Join our team as a Project Coordinator / Field Engineer (Electrical, Mechanical or Structural), a pivotal role where you will actively contribute to the successful delivery of complex…
Added 10 hours ago
Conference and Events Coordinator
University of Saskatchewan
Saskatoon, SK
The conference and events coordinator provides administrative and coordination support for secretariat services delivered under contract with the Canadian Association for University…
Added 11 hours ago
TC
Parts & Service Coordinator
Toromont Cat
Halifax, NS
- Full-time
As a key member of the Service team, the Parts & Service Coordinator plays a critical role in keeping equipment running, technicians supported, and customers informed while also…
Added 12 hours ago
RG
Maintenance Coordinator - Full Time
Responsive Group Inc.
Prescott, ON
- Full-time
…expected to perform general, routine maintenance and servicing operations throughout the home in accordance with applicable codes and…
Added 13 hours ago
FN
Training Coordinator I
Framatome North America
Pickering, ON
- Full-time
…next‑generation reactor solutions that support safe and efficient…
Added 13 hours ago
T
Administrative Assistant- Clinic Coordinator
talkandthrive
Toronto, ON
- Part-time
…and ADHD assessments. We are seeking a proactive, tech-savvy administrative professional to help keep daily operations running smoothly and support an expanding clinical team.The position…
Added 15 hours ago
WC
Service Coordinator
Wiseworth Canada Industries Ltd.
Surrey, BC
- Full-time
We're looking for a friendly, organized, and customer-focused Service Coordinator to join our Lower Mainland service team, based at our head office in Surrey, BC.
Added 15 hours ago
SA
JR. COST ACCOUNTANT AND MATERIAL DATA COORDINATOR
Sika AG
Oakville, ON
- $55,000 to $60,000 CAD / year
- Full-time
The Jr. Cost accountant and material data- Coordinator is responsible for entering and maintaining information in the company’s Enterprise Resource Planning system (SAP) to ensure accuracy…
Added 17 hours ago
OI
Admissions Advisor & Outreach Coordinator
Oxford International
Vancouver, BC
- $48,000 to $52,000 CAD / year
- Full-time
…Marketing and Outreach, the Admissions & Community Outreach Coordinator will lead direct-to-consumer (DTC) recruitment efforts and activity to help meet sales targets for our growing…
Added 17 hours ago
NR
Appointment Coordinator
Northern Roads Auto Group
Fort Erie, ON
- Full-time
You’ll love your position as an Appointment Coordinator:
Added 17 hours ago
R
Real Estate Team Operations & CRM Coordinator
Remax
Calgary, AB
- Full-time
This is more than an administrative role. We're looking for someone who enjoys building systems, managing a CRM, keeping client databases organized, coordinating transactions, supporting…
Added 18 hours ago
NE
Administrative Assistant #26-36
North Eastern Ontario Family and Children's Services (NEOFACS)
Kapuskasing, ON
- $45,073 to $53,691 CAD / year
- Contract
En tant que membre de l'équipe administrative, vous serez responsable d'offrir des services de soutien administratifs et de bureau à l’Agence et à ses programmes. Votre responsabilité…
Added 21 hours ago
OL
Educational Coordinator
Oxford Learning Stoney Creek
AB · Edmonton, AB
- Part-time
As the Education Coordinator you participate in the centre's operations, including working with multiple people from centre staff to teachers, to parents, and of course, the students! You…
Added 21 hours ago
Banquets - Coordinator
Northland Properties
Red Deer, AB
As an Event Coordinator, you will have the opportunity to help develop and mentor your team, uphold standards for your department and have a direct impact on the success of the location.You…
Added 21 hours ago
OL
Educational Coordinator
Oxford Learning Centres Inc.
AB · Edmonton, AB
- Part-time
As the Education Coordinator you participate in the centre's operations, including working with multiple people from centre staff to teachers, to parents, and of course, the students! You…
Added 22 hours ago
CL
HR Generalist
Charger Logistics Inc
Brampton, ON
- Full-time
Currently, we are seeking a motivated and experienced HR Generalist to join our HR team at our Brampton office. This role is focussed on our LATAM operations.
Added 22 hours ago
Project Coordinator
Konrad
Toronto, ON
…coordination capacity across client engagements. As a Project Coordinator, you excel at orchestrating cross-functional teams to deliver impactful solutions, while contributing to how…
Added 22 hours ago
NC
Project Coordinator (Entry-Level)
Newfoundland Capital Corporation Limited
Montreal, QC
- Full-time
Reporting to Operations Leadership, the Project Coordinator (PC) is an entry-level position designed for an organized, proactive individual who is eager to learn and grow within project…
Added 22 hours ago
AC
Accounts Payable Coordinator
Aston Carter
Vancouver, BC
- $20 to $23 CAD / hour
- Contract
Our client is seeking an Accounts Payable Coordinator to support high-volume accounts payable operations within a fast-paced corporate environment. This role is responsible for processing…
Added 22 hours ago
Ultrasound Technologist - Regina
Mayfair Diagnostics
Regina, SK
Career Pathways: Opportunities to advance into modality coordinator, clinic management, or administrative roles
Added 23 hours ago
SS
People & Safety Coordinator – Healthcare Security
Securiguard Services Ltd.
Burnaby, BC
- Full-time
Securiguard is seeking a motivated and organized People & Safety Coordinator to join our team and support our Securicare healthcare security operations, primarily within the Vancouver…
Added 23 hours ago
PI
HR Coordinator
Photonic Inc.
Coquitlam, BC
- $71,000 to $97,600 CAD / year
- Full-time
…forefront of that growth. We are seeking a highly organized HR Coordinator who thrives on keeping things running smoothly. In this role, you’ll support the full employee lifecycle, from…

Closed listing

Gowling WLG

Billing Administrative Assistant

Toronto, ON, Canada

$55,000 to $75,000 CAD / year · Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Pay: $55,000 to $75,000 CAD / year
Job type: Full-time
Experience: Minimum 3 years of experience in an administrative role and/or billing experience.
Posting language: English
Posted: Sep 24, 2026

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Original job description

Archived listing. The details below describe a past opening.

ABOUT GOWLING WLG

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

The Toronto office is currently recruiting a Billing Administrative Assistant to coordinate and process all billing-related functions for two to three professionals in the IP (Trademark) department .The successful candidate should be proactive, have a strong work ethic, and the ability to work effectively both independently and as part of a team.

RESPONSIBILITIES

Understand clients’ billing requirements
Enter and process expense submissions, ensuring accuracy and timely entry into the firm’s systems.
Ensure client contact information is kept current in all systems.
Liaise between the legal and finance teams as required
Provide regular invoicing to clients and process accordingly.
Request and process all pre-bills ensuring accuracy of details, including:
Review and edit text narratives, phase/task codes in dockets for accuracy;
Set fees and/or add details for instructions and reasoning where required;
Prepare cheque and trust requisitions for third party payments, deposits etc.
Make any other necessary amendments/add instructions to prebills and submit to produce invoices.
Review draft invoices and advise the Billing Professional if there are any concerns before they approve.
Review, code and obtain approval for invoices and scan and save them into the system.
Receive incoming payments, produce trusts paperwork and refund, as necessary.
Liaise with Billing Coordinators and other members of the Finance teams such as accounts receivable, trust and collections teams as necessary.
Follow up with clients on billing requirements as necessary.
Other duties as required.

QUALIFICATIONS

Post Secondary Diploma
Minimum 3 years of experience in an administrative role and/or billing experience.
Exceptional attention to detail.
Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
Ability to use discretion when dealing with confidential information.
Capacity to work independently, as well as in a team environment.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Able to prioritize and to redefine priorities when necessary.
Handle stress in a business-like manner.
Knowledge of Microsoft Office Suite with a strong knowledge of Excel.
Bilingualism (French/English) may be required in some offices.

BENEFITS/PERKS

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days and hybrid work flexibility
Parental leave top-up for 26 weeks (after 12 months of full-time employment)
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $55,000 to $75,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

About employer

More about this job

Responsibilities

The Billing Administrative Assistant will coordinate and process all billing-related functions for professionals in the IP department. Responsibilities include managing expense submissions, preparing pre-bills, reviewing invoices, and liaising between legal and finance teams.

Requirements

Candidates must hold a post-secondary diploma and possess at least three years of administrative or billing experience. Strong proficiency in Microsoft Office, particularly Excel, and exceptional attention to detail are required.

Skills

Billing
Administrative support
Expense processing
Invoicing
Data entry
Microsoft Office Suite
Excel
Attention to detail
Communication
Confidentiality
Time management
Prioritization
Teamwork
Problem solving
Financial record keeping

Benefits

Health insurance
Dental insurance
Mental health coverage
Lifestyle spending allowance
Vacation days
Hybrid work flexibility
Parental leave top-up
Group retirement savings plan
Short-term disability insurance
Long-term disability insurance
Life insurance
Accident insurance
Critical illness insurance
Employee and family assistance program
Guided CBT
Mental health first aid responders
Recognition awards
Referral bonuses

Visa sponsorship

Not detected in the job text

Keywords

Billing
Administrative Assistant
IP Department
Trademark
Invoicing
Expense submissions
Trust requisitions
Accounts receivable
Microsoft Office
Excel
Legal
Finance
Data entry
Client relations
Confidentiality
Hybrid work
Professional services
Time management
Billing coordinator
Financial reporting

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