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Added 11 mins ago
IS
Early childhood assistant
Inner Smile Montessori
Courtenay, BC
- From $24 CAD / hour
- Full-time
- On-site
Lead activities by telling or reading stories, teaching songs and taking children to local points of interest
Added 39 mins ago
HT
Internal Auditor (Business Control & IT)
Husky Technologies
Bolton, ON
- Full-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…
Added 39 mins ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…
Added 39 mins ago
HT
CNC Programmer
Husky Technologies
Bolton, ON
- Full-time
Lead and perform troubleshooting to generate multiple hypotheses regarding the causes of a problem by employing methodical, logical approaches to problem solving
Added 39 mins ago
HT
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
- Full-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…
Added 50 mins ago
PÉ
Early childhood educator (ECE)
Petite École ABC Preschool
Québec, QC
- From $25.15 CAD / hour
- Full-time
- On-site
Develop and implement child-care programs that support and promote the physical, cognitive, emotional and social development of children
Added 55 mins ago
SL
Child care worker - level 1
Smart Learners Daycare & OSC
Fort Saskatchewan, AB
- From $37.5 CAD / hour
- Full-time
- On-site
Develop and implement child-care programs that support and promote the physical, cognitive, emotional and social development of children
Added 1 hour ago
AR
Hospitality Manager
Atria Retirement Canada
Brandon, MB
- $51,000 to $58,650 USD / year
- Full-time
Must successfully complete all Atria specified training programs.
Added 1 hour ago
GE
Stage Bar Server Assistant
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Confirm with the Line Lead or designated kitchen employee that the order is complete before leaving the service window.
Added 1 hour ago
GE
Blaze Bar & Grill Server Assistant
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Confirm with the Line Lead or designated kitchen employee that the order is complete before leaving the service window.
Added 1 hour ago
GE
Buffet Server Assistant
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Confirm with the Line Lead or designated kitchen employee that the order is complete before leaving the service window.
Added 1 hour ago
SD
Pharmacist, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Richmond, BC
- Part-time
Proven ability to drive and build the business, lead by example and support enterprise programs
Added 1 hour ago
CD
Leisure program leader
CLUB DE SOCCER LÉVIS-EST
Lévis, QC
- From $55,000 CAD / year
- Full-time
- On-site
Lead groups and individuals in recreational or leisure programs
Added 1 hour ago
A
Chief Steward Full-time
AccorHotel
Victoria, BC
- Full-time
Access to our comprehensive benefits and wellness programs, including extended healthcare benefits and RMT, dental, vision, and complimentary counseling, wellness sessions, financial and…
Added 2 hours ago
LH
2600002036 - Recreation Therapist
Lakeridge Health
Pinewood, ON
- Full-time
…assessment, goal-setting, and implementation of intervention programs to promote independent functioning within the physical, emotional, mental and social…
Added 2 hours ago
VF
Aquatics Head Lifeguard / Lesson Lead
Vivo for Healthier Generations
Calgary, AB
- Part-time
Lead and support daily operations during assigned shifts.
Added 2 hours ago
LH
Event Marketer
Leaf Home
Salmon Arm, BC
- Part-time
…for our talented sales team. Responsible for exceeding issued lead targets and goals administered by the Event Marketing…
Added 2 hours ago
OG
Northern Development Analyst
Ontario Government | Gouvernement de l’Ontario
ON · Ontario, Canada
- Full-time
…Development Analyst in the Coordination and Analysis Unit, you will lead complex research and analysis, manage strategic projects and funding initiatives, and provide evidence-based advice…
Added 2 hours ago
Technical Publications Manager
Tigercat | MacDonald Steel
Brantford, ON
We are seeking a Technical Publications Manager to lead and evolve our technical documentation function. This role combines technical understanding, strategic planning, process improvement,…
Added 2 hours ago
Supervisor – Electrical Assembly
Tigercat | MacDonald Steel
Brant, ON
Lead, coach, and support a team of assemblers to achieve daily production, quality, and safety targets.
Added 2 hours ago
Payroll Specialist
Tigercat | MacDonald Steel
Cambridge, ON
Lead payroll issue resolution from identification through completion, coordinating with Human Resources, Finance, Operations and external vendors as required.
Added 2 hours ago
TC
Early childhood educator (E.C.E.)
TINY-SHINY CHILDCARE
Stayner, ON · Wasaga Beach, ON
- From $28.5 CAD / hour
- Full-time
- On-site
Develop and implement child-care programs that support and promote the physical, cognitive, emotional and social development of children
Added 2 hours ago
F
Journeyman Welder- Day Shift
Foremost
Calgary, AB
- Full-time
…building, and fitter welding. This position will work with Lead Hands, Charge Hands and Foremen to ensure continuous improvements using various welding…
Added 3 hours ago
A
Inside Sales Representative-Small Business Solutions (Hybrid)
ADP
Mississauga, ON
- Full-time
…backed by experienced sales leadership, award‑winning training programs, clear career paths, and industry‑leading compensation and benefits - including luxury incentive trips and…
Added 3 hours ago
KD
Gestionnaire, Omnimarketing - McCafé | Associate Manager, Omni Marketing - McCafé
Keurig Dr Pepper
Montreal, QC
- Full-time

Gowling WLG

Billing Administrative Assistant

Toronto, ON, Canada

$55,000 to $75,000 CAD / year · Full-time

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Job details

Pay: $55,000 to $75,000 CAD / year
Job type: Full-time
Experience: Minimum 3 years of experience in an administrative role and/or billing experience.
Posting language: English
Posted: Sep 24, 2026

Original job description

ABOUT GOWLING WLG

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

The Toronto office is currently recruiting a Billing Administrative Assistant to coordinate and process all billing-related functions for two to three professionals in the IP (Trademark) department .The successful candidate should be proactive, have a strong work ethic, and the ability to work effectively both independently and as part of a team.

RESPONSIBILITIES

Understand clients’ billing requirements
Enter and process expense submissions, ensuring accuracy and timely entry into the firm’s systems.
Ensure client contact information is kept current in all systems.
Liaise between the legal and finance teams as required
Provide regular invoicing to clients and process accordingly.
Request and process all pre-bills ensuring accuracy of details, including:
Review and edit text narratives, phase/task codes in dockets for accuracy;
Set fees and/or add details for instructions and reasoning where required;
Prepare cheque and trust requisitions for third party payments, deposits etc.
Make any other necessary amendments/add instructions to prebills and submit to produce invoices.
Review draft invoices and advise the Billing Professional if there are any concerns before they approve.
Review, code and obtain approval for invoices and scan and save them into the system.
Receive incoming payments, produce trusts paperwork and refund, as necessary.
Liaise with Billing Coordinators and other members of the Finance teams such as accounts receivable, trust and collections teams as necessary.
Follow up with clients on billing requirements as necessary.
Other duties as required.

QUALIFICATIONS

Post Secondary Diploma
Minimum 3 years of experience in an administrative role and/or billing experience.
Exceptional attention to detail.
Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
Ability to use discretion when dealing with confidential information.
Capacity to work independently, as well as in a team environment.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Able to prioritize and to redefine priorities when necessary.
Handle stress in a business-like manner.
Knowledge of Microsoft Office Suite with a strong knowledge of Excel.
Bilingualism (French/English) may be required in some offices.

BENEFITS/PERKS

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days and hybrid work flexibility
Parental leave top-up for 26 weeks (after 12 months of full-time employment)
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $55,000 to $75,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

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More about this job

Responsibilities

The Billing Administrative Assistant will coordinate and process all billing-related functions for professionals in the IP department. Responsibilities include managing expense submissions, preparing pre-bills, processing invoices, and liaising between legal and finance teams.

Requirements

Candidates must possess a post-secondary diploma and at least three years of administrative or billing experience. Strong proficiency in Microsoft Office, particularly Excel, and exceptional attention to detail are required.

Skills

Billing
Administrative support
Expense processing
Invoicing
Data entry
Microsoft Office Suite
Excel
Attention to detail
Communication
Time management
Confidentiality
Teamwork
Problem solving
Financial coordination

Benefits

Health insurance
Dental insurance
Mental health coverage
Lifestyle spending allowance
Vacation days
Hybrid work flexibility
Parental leave top-up
Group retirement savings plan
Short-term disability insurance
Long-term disability insurance
Life insurance
Accident insurance
Critical illness insurance
Employee and family assistance program
Guided CBT
Mental health first aid responders
Recognition awards
Referral bonuses

Visa sponsorship

Not detected in the job text

Keywords

Billing
Administrative Assistant
Legal
IP Department
Trademark
Invoicing
Expense Management
Trust Requisitions
Accounts Receivable
Finance
Microsoft Office
Excel
Data Accuracy
Client Relations
Confidentiality
Hybrid Work
Professional Services

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