Office & administration jobs in Canada

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Added 13 days ago
AH
Unit Clerk
Alberta Health Services
St. Paul, AB
- Part-time
Added 13 days ago
AH
Unit Clerk
Alberta Health Services
Milk River, AB
- Part-time
Added 13 days ago
AH
Procurement Specialist I
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Added 13 days ago
PA
management analyst
Paber Aluminium
Cap-Saint-Ignace, QC
- Full-time
Added 13 days ago
TH
Senior Procurement Manager
The H. Chambers Company
Leading Tickles, NL
- Full-time
Fluency in Microsoft Office Suite (Word, Excel, Outlook)
Added 13 days ago
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Office Administrator
GagaMuller
Regina, SK
- Full-time
A qualification in Business Administration, Office Administration or a related discipline would be advantageous.
Added 13 days ago
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professional services manager - business services
Agilec
Bath, ON
- Full-time
Added 13 days ago
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purchasing agent
OIC Foods Inc.
Mississauga, ON
- Full-time
Added 13 days ago
Library Assistant
Simon Fraser University
Burnaby, BC
Added 14 days ago
GA
Receptionist Part-Time (Go Mazda)
Go Auto
Edmonton, AB
- Part-time
Tech Proficiency: Comfortable using office software and able to quickly adapt to new systems.
Added 14 days ago
CR
Receptionist (Casual Part Time)
COGIR Real Estate
Regina, SK
- Part-time
Expertise in Microsoft Office ( Word, Excel, PowerPoint, E-Mail)
Added 14 days ago
CR
Part-Time Receptionist (8 AM to 4 PM)
COGIR Real Estate
Ottawa, ON
- Part-time
Expertise in Microsoft Office (Word, Excel, PowerPoint, E-Mail)
Added 14 days ago
CR
Part-Time Receptionist (4PM to 8 PM)
COGIR Real Estate
Ottawa, ON
- Part-time
Expertise in Microsoft Office (Word, Excel, PowerPoint, E-Mail)
Added 14 days ago
CR
Office Manager
COGIR Real Estate
Ottawa, ON
- Full-time
As our next Office Manager, you will be a pivotal member of our Retirement management team focused on handling all the behind-the-scenes activities that happen within the retirement…
Added 14 days ago
Office Administrative Assistant
HealthCareersInSask.ca
North Battleford, SK
One (1) year experience in an office environment
Added 14 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 14 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 14 days ago
BH
Administrative Assistant – Organizational Development #550-26
Brightshores Health System
Owen Sound, ON
- Full-time
Successful completion of a post-secondary office administration program, and one to three years administrative/secretarial experience
Added 14 days ago
GW
Billing Administrative Assistant
Gowling WLG
Toronto, ON
- $55,000 to $75,000 CAD / year
- Full-time
The Toronto office is currently recruiting a Billing Administrative Assistant to coordinate and process all billing-related functions for two to three professionals in the IP (Trademark)…
Added 14 days ago
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Administrative Coordinator - Government
EvertzAV
Burlington, ON
- Full-time
Department: Administration Location: Burlington, ON, Canada
Added 14 days ago
SH
Unit Clerk - Ambulatory Care
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Added 14 days ago
Unit Clerk - Ambulatory Care
Winnipeg Regional Health Authority
Winnipeg, MB
Added 14 days ago
Procurement Specialist
Aecon
Fredericton, NB
Qualification in procurement, business administration or engineering, or equivalent experience.
Added 14 days ago
SM
Clerical Assistant Clinics Hemodialysis Unit
St. Michael's Hospital
Toronto, ON
- Temporary
Must have medical terminology certificate in order to transcribe and process physician orders · Must have an excellent record
Added 14 days ago
Medical Office Assistant/Receptionist, Urgent Primary Care Centre - Chilliwack
Fraser Health
Chilliwack, BC
…documents, arranging meetings/special functions, and operating office equipment. As a member of an interdisciplinary team, ensures clients and their family members are supported in…

Gowling WLG

Billing Administrative Assistant

Toronto, ON, Canada

$55,000 to $75,000 CAD / year · Full-time

Apply on LinkedIn About employer

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Job details

Pay: $55,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Nov 21, 2026
Experience: Minimum 3 years of experience in an administrative role and/or billing experience.
Posting language: English
Posted: Oct 28, 2026

Original job description

About Gowling Wlg

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

The Toronto office is currently recruiting a Billing Administrative Assistant to coordinate and process all billing-related functions for two to three professionals in the IP (Trademark) department. The successful candidate should be proactive, have a strong work ethic, and the ability to work effectively both independently and as part of a team.

Responsibilities

Understand clients’ billing requirements
Enter and process expense submissions, ensuring accuracy and timely entry into the firm’s systems.
Ensure client contact information is kept current in all systems.
Liaise between the legal and finance teams as required
Provide regular invoicing to clients and process accordingly.
Request and process all pre-bills ensuring accuracy of details, including:
Review and edit text narratives, phase/task codes in dockets for accuracy;
Set fees and/or add details for instructions and reasoning where required;
Prepare cheque and trust requisitions for third party payments, deposits etc.
Make any other necessary amendments/add instructions to prebills and submit to produce invoices.
Review draft invoices and advise the Billing Professional if there are any concerns before they approve.
Review, code and obtain approval for invoices and scan and save them into the system.
Receive incoming payments, produce trusts paperwork and refund, as necessary.
Liaise with Billing Coordinators and other members of the Finance teams such as accounts receivable, trust and collections teams as necessary.
Follow up with clients on billing requirements as necessary.
Other duties as required.

Qualifications

Post Secondary Diploma
Minimum 3 years of experience in an administrative role and/or billing experience.
Exceptional attention to detail.
Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
Ability to use discretion when dealing with confidential information.
Capacity to work independently, as well as in a team environment.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Able to prioritize and to redefine priorities when necessary.
Handle stress in a business-like manner.
Knowledge of Microsoft Office Suite with a strong knowledge of Excel.
Bilingualism (French/English) may be required in some offices.

Benefits/Perks

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days and hybrid work flexibility
Parental leave top-up for 26 weeks (after 12 months of full-time employment)
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $55,000 to $75,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

Apply on LinkedIn About employer

More about this job

Responsibilities

Coordinate billing activities for two to three professionals in the Intellectual Property (Trademark) department, including processing expenses, preparing and reviewing pre-bills and invoices, and maintaining accurate client information. Liaise with legal, finance, and clients on billing matters, process payments and trust paperwork, and ensure billing records and approvals are handled accurately and promptly.

Requirements

Requires a post-secondary diploma and at least three years of administrative and/or billing experience, along with strong attention to detail and proficiency in Microsoft Office, particularly Excel. Candidates should communicate professionally, handle confidential information discreetly, work independently and collaboratively, and manage changing priorities and deadlines.

Skills

Billing Administration
Invoice Processing
Expense Processing
Pre-Bill Preparation
Docket Review
Phase And Task Coding
Trust Requisitions
Accounts Receivable
Client Communication
Attention To Detail
Microsoft Office
Microsoft Excel
Confidentiality
Prioritization
Time Management
Teamwork

Benefits

Employer-Paid Health Coverage
Dental Coverage
Mental Health Coverage
Lifestyle Spending Allowance
Vacation Days
Hybrid Work Flexibility
Parental Leave Top-Up
Group Retirement Savings Plan With Employer Match
Short- And Long-Term Disability Insurance
Life Insurance
Accident Insurance
Critical Illness Insurance
Employee And Family Assistance Program
Guided Cognitive Behavioral Therapy
Recognition Awards
Appreciation Events
Perks And Preferred Pricing Programs
Referral Bonuses

Visa sponsorship

Not detected in the job text

Keywords

Billing
Administrative Support
Invoice Processing
Expense Submissions
Pre-Bills
Dockets
Phase And Task Codes
Client Billing Requirements
Client Contact Information
Trust Requisitions
Third-Party Payments
Deposits
Incoming Payments
Refunds
Accounts Receivable
Trust
Collections
Finance
Legal Services
Intellectual Property
Trademarks
Microsoft Office
Microsoft Excel
Confidential Information
Client Service
Prioritization
Attention To Detail

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Office & administration jobs in Canada

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Administrative Assistant – Organizational Development #550-26