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Added 1 day ago
J
Operations Associate (Legal & Compliance)
Jerry.ai
Remote, Canada
- $65,000 to $80,000 CAD / year
- Full-time
- Remote
Brand protection: Monitor Jerry’s intellectual property, find infringements, and initiate cease-and-desist workflows.
Added 2 days ago
Senior Manager, Demand Planning and S&OP
Henkel group
Mississauga, ON
This position is with our Consumer Brands business unit – where we empower our employees to bring the best Laundry & Home Care and Hair products to people around the world.
Added 4 days ago
Truck Driver III
City of Edmonton
AB
Inform the lead hand of any on-the-road issues with equipment or observed accident or property damage
Added 5 days ago
Q
Director of Product Marketing
Quandri
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
Agents are the lifeblood of the industry, the place where most property and casualty insurance is sold and serviced. Yet operating an agency is harder than ever. Peak product complexity,…
Added 6 days ago
K
Part Time Porter (Everclean)
Kandor
Vancouver, BC
- Part-time
…equipped and supported, it shows in the quality, consistency, and care delivered at every…
Added 9 days ago
Senior Designer
GHD Group Pty Ltd
Montreal, QC
That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We’ll help you accelerate your career…
Added 9 days ago
WM
Container Welder (First shift)
Waste Management, Inc. (WM)
Ottawa, ON · CARP, ON
- Full-time
Whether you want to become a lead technician, supervisor, trainer or manager, opportunities exist to grow your career.
Added 9 days ago
LH
Manager, Legal Services and General Counsel
London Health Sciences Centre (LHSC)
London, ON
- Full-time
For 150 years, London Health Sciences Centre (LHSC) has been a leader in world-class care. As an acute tertiary and quaternary teaching hospital, LHSC provides leading-edge medical care to…
Added 10 days ago
C
Sr. Relationship Manager, Real Estate Finance
CIBC
London, ON
- Full-time
…coordinate the execution of secured and unsecured revolvers, property acquisition financing, commercial mortgages, and construction loans. As a Senior Manager, you will join CIBC’s Real…
Added 10 days ago
FO
Lead Carpenter
First Onsite - CA
Edmonton, AB
- Full-time
…and enjoys mentoring others, this is the role for you. As a Lead Carpenter (Internally known as a Carpenter III), you'll bring your advanced skills to restoration and rebuild projects that…
Added 10 days ago
RG
Building Maintenance - Worker & Lead Positions
Royal Glenora Club
Edmonton, AB
- Full-time
Perform routine grounds maintenance, including lawn care, landscaping, snow removal, ice control, and exterior property upkeep.
Added 11 days ago
GW
Real Estate and Conveyancing Clerk
Gowling WLG
Hamilton, ON
- $52,750 to $68,250 CAD / year
- Full-time
…and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career…
Added 11 days ago
GW
Billing Administrative Assistant
Gowling WLG
Toronto, ON
- $55,000 to $75,000 CAD / year
- Full-time
…and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career…
Added 11 days ago
Exterior Cleaner / Groundskeeper – Mall & Parking Lot (Burnaby, BC)
Kandor
Burnaby, BC
Respond promptly to calls from the Property Manager, Lead Hand, Supervisor, or Manager
Added 12 days ago
GW
Legal Administrative Assistant - Intellectual Property
Gowling WLG
Montreal, QC
- Full-time
…and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career…
Added 12 days ago
SH
Room Attendant | Part-time | Anndore House
Silver Hotel Group
Toronto, ON
- Part-time
We’re looking for a Room Attendant who is ready to take center stage, lead with energy, and help us build something exceptional.
Added 12 days ago
SH
Room Attendant | Full-time | Anndore House
Silver Hotel Group
Toronto, ON
- Full-time
We’re looking for a Room Attendant who is ready to take center stage, lead with energy, and help us build something exceptional.
Added 12 days ago
Roads Maintainer (Operations Programs)
Region of Waterloo
Cambridge, ON
Maintains vehicles, equipment, and hand tools in good, safe working condition per policies and standards. Performs minor repairs/replacements as needed. Reports damage and safety issues to…
Added 12 days ago
Roads Maintainer, Sweeper
Region of Waterloo
Wellesley, ON
…parts as required. Completes checklist; advises supervisor or lead hand of any requirements for additional service/repair. Greases equipment and adds fluids, such as oil or windshield…
Added 14 days ago
Experienced Batt and Poly Insulation Installer - Ottawa
GNI Management Group Inc.
Ottawa, ON
We’re also a network of talented people who care about each other and believe deeply in what we do. We’re diverse, passionate, hardworking, and fun. If you have a thirst for personal…
Added 16 days ago
J
Operations Associate (Legal & Compliance)
Jerry.ai
Remote, Canada
- $65,000 to $80,000 CAD / year
- Full-time
- Remote
Brand protection: Monitor Jerry’s intellectual property, find infringements, and initiate cease-and-desist workflows.
Added 16 days ago
Development Expeditor (Build Waterloo Region)
Region of Waterloo
Kitchener, ON
…2051. Guided by our 2023-2027 Strategic Plan, “Growing with Care,” we prioritize homes for all, climate aligned growth, equitable services and opportunities and a resilient and future ready…
Added 16 days ago
PC
Project Technologist
Pinchin Canada
Calgary, AB
- Full-time
…performing places through solutions that reflect innovation, care, and deep technical…
Added 17 days ago
GW
Real Estate and Conveyancing Clerk
Gowling WLG
Hamilton, ON
- $52,750 to $68,250 CAD / year
- Full-time
…and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career…
Added 17 days ago
GW
Trademark Coordinator
Gowling WLG
Toronto, ON · Ottawa, ON
- $65,000 to $82,500 CAD / year
- Full-time
…and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career…

Gowling WLG

Billing Administrative Assistant

Toronto, ON, Canada

$55,000 to $75,000 CAD / year · Full-time

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Job details

Pay: $55,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Nov 21, 2026
Experience: Minimum 3 years of experience in an administrative role and/or billing experience.
Posting language: English
Posted: Oct 28, 2026

Original job description

About Gowling Wlg

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

The Toronto office is currently recruiting a Billing Administrative Assistant to coordinate and process all billing-related functions for two to three professionals in the IP (Trademark) department. The successful candidate should be proactive, have a strong work ethic, and the ability to work effectively both independently and as part of a team.

Responsibilities

Understand clients’ billing requirements
Enter and process expense submissions, ensuring accuracy and timely entry into the firm’s systems.
Ensure client contact information is kept current in all systems.
Liaise between the legal and finance teams as required
Provide regular invoicing to clients and process accordingly.
Request and process all pre-bills ensuring accuracy of details, including:
Review and edit text narratives, phase/task codes in dockets for accuracy;
Set fees and/or add details for instructions and reasoning where required;
Prepare cheque and trust requisitions for third party payments, deposits etc.
Make any other necessary amendments/add instructions to prebills and submit to produce invoices.
Review draft invoices and advise the Billing Professional if there are any concerns before they approve.
Review, code and obtain approval for invoices and scan and save them into the system.
Receive incoming payments, produce trusts paperwork and refund, as necessary.
Liaise with Billing Coordinators and other members of the Finance teams such as accounts receivable, trust and collections teams as necessary.
Follow up with clients on billing requirements as necessary.
Other duties as required.

Qualifications

Post Secondary Diploma
Minimum 3 years of experience in an administrative role and/or billing experience.
Exceptional attention to detail.
Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
Ability to use discretion when dealing with confidential information.
Capacity to work independently, as well as in a team environment.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Able to prioritize and to redefine priorities when necessary.
Handle stress in a business-like manner.
Knowledge of Microsoft Office Suite with a strong knowledge of Excel.
Bilingualism (French/English) may be required in some offices.

Benefits/Perks

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days and hybrid work flexibility
Parental leave top-up for 26 weeks (after 12 months of full-time employment)
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $55,000 to $75,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

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More about this job

Responsibilities

Coordinate billing activities for two to three professionals in the Intellectual Property (Trademark) department, including processing expenses, preparing and reviewing pre-bills and invoices, and maintaining accurate client information. Liaise with legal, finance, and clients on billing matters, process payments and trust paperwork, and ensure billing records and approvals are handled accurately and promptly.

Requirements

Requires a post-secondary diploma and at least three years of administrative and/or billing experience, along with strong attention to detail and proficiency in Microsoft Office, particularly Excel. Candidates should communicate professionally, handle confidential information discreetly, work independently and collaboratively, and manage changing priorities and deadlines.

Skills

Billing Administration
Invoice Processing
Expense Processing
Pre-Bill Preparation
Docket Review
Phase And Task Coding
Trust Requisitions
Accounts Receivable
Client Communication
Attention To Detail
Microsoft Office
Microsoft Excel
Confidentiality
Prioritization
Time Management
Teamwork

Benefits

Employer-Paid Health Coverage
Dental Coverage
Mental Health Coverage
Lifestyle Spending Allowance
Vacation Days
Hybrid Work Flexibility
Parental Leave Top-Up
Group Retirement Savings Plan With Employer Match
Short- And Long-Term Disability Insurance
Life Insurance
Accident Insurance
Critical Illness Insurance
Employee And Family Assistance Program
Guided Cognitive Behavioral Therapy
Recognition Awards
Appreciation Events
Perks And Preferred Pricing Programs
Referral Bonuses

Visa sponsorship

Not detected in the job text

Keywords

Billing
Administrative Support
Invoice Processing
Expense Submissions
Pre-Bills
Dockets
Phase And Task Codes
Client Billing Requirements
Client Contact Information
Trust Requisitions
Third-Party Payments
Deposits
Incoming Payments
Refunds
Accounts Receivable
Trust
Collections
Finance
Legal Services
Intellectual Property
Trademarks
Microsoft Office
Microsoft Excel
Confidential Information
Client Service
Prioritization
Attention To Detail

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