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Added 25 mins ago
AH
Physiotherapist I
Alberta Health Services
Rocky Mountain House, AB
- Part-time
…I in this community role, your time will be spent in mixed service streams that include Acute Care, and Outpatients. You will be expected to communicate and collaborate with the…
Added 25 mins ago
AH
Administrative Support III
Alberta Health Services
Wabasca, AB
- Part-time
…Multi-Site: Not Applicable FTE: 0.00 Posting End Date: 03-NOV-2026 Employee Class: Casual/Relief Date Available: 13-NOV-2026 Hours per Shift: 5, 7.75 Length of Shift in weeks: Varies Shifts…
Added 25 mins ago
AH
Occupational Therapist I
Alberta Health Services
Smoky Lake, AB
- Part-time
…rehabilitation services that aligns with the Alberta Health service priorities in communities of Radway, Athabasca, and Lac La Biche. This position may qualify for a recruitment incentive…
Added 25 mins ago
AH
Occupational Therapist I
Alberta Health Services
Two Hills, AB
- Full-time
This position may qualify for a recruitment incentive of up to $60,000, based on the length of their Return for Service. For full details, visit rcif-hsaa.ca. The SAGE Program is a 12 bed…
Added 25 mins ago
AH
Cook I
Alberta Health Services
Milk River, AB
- Part-time
…Services (AHS), you can have all of that and more. As a Food Service Worker you have the opportunity to make a significant impact on patient and resident focused health care as a dedicated…
Added 25 mins ago
AH
Therapy Assistant
Alberta Health Services
Athabasca, AB
- Part-time
…disability, end of life care) for all ages as well as non-client service provision. This role will require you to work effectively with internal and external partners, and display…
Added 25 mins ago
AH
Unit Clerk
Alberta Health Services
Milk River, AB
- Part-time
…Multi-Site: Not Applicable FTE: 0.00 Posting End Date: 03-NOV-2026 Employee Class: Casual/Relief Date Available: 13-NOV-2026 Hours per Shift: 7.75 Length of Shift in weeks: Varies Shifts…
Added 25 mins ago
AH
Therapy Assistant
Alberta Health Services
St. Paul, AB
- Part-time
…disability, end of life care) for all ages as well as non-client service provision. This role will require you to work effectively with internal and external partners, and display…
Added 25 mins ago
AH
Respiratory Therapist I
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Part-time
…the dynamic environments that Respiratory Therapy provides service to including PICU, NICU, Inpatient Units and the Emergency Department. The RRT I is a pivotal member of the health care…
Added 25 mins ago
GE
Buffet Host
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
…timely manner. Emphasis must be placed on exceptional customer service as the Host-Hostess in many instances will be the first contact that our customers will have with an employee. All…
Added 25 mins ago
AH
Food Service I
Alberta Health Services
Lloydminster, AB
- Part-time
Classification: Food Service I Union: AUPE GSS Unit and Program: Patient Food Services Primary Location: Dr. Cooke Extended Care Centre Location Details: As Per Location Multi-Site: Not…
Added 25 mins ago
AH
Occupational Therapist I
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
…Innovation. These pillars guide the development and delivery of service to all patients and families at SHC. The Allied Health department at South Health Campus provides services to…
Added 25 mins ago
AH
Registered Nurse
Alberta Health Services
Redwater, AB
- Temporary
…responsible for delivering high-quality patient care across all service areas, primarily within the Emergency Department, and must demonstrate flexibility and the ability to do shift work…
Added 25 mins ago
AH
Food Service I
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Part-time
Classification: Food Service I Union: AUPE GSS Unit and Program: Nutrition and Food Services Primary Location: Peter Lougheed Centre Location Details: As Per Location Multi-Site: Not…
Added 25 mins ago
AH
Respiratory Therapist I
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Part-time
…the dynamic environments that Respiratory Therapy provides service to including PICU, NICU, Inpatient Units and the Emergency Department. The RRT I is a pivotal member of the health care…
Added 25 mins ago
GE
Stage Bar Host
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
…timely manner. Emphasis must be placed on exceptional customer service as the Host-Hostess in many instances will be the first contact that our customers will have with an employee. All…
Added 25 mins ago
AH
Occupational Therapist I
Alberta Health Services
Camrose, AB
- Part-time
…individuals, groups, and communities. You may act as a direct service provider, consultant, educator, or advocate and function as an integral member of the healthcare team. You will engage…
Added 25 mins ago
AH
Food Service I
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Part-time
Classification: Food Service I Union: AUPE GSS Unit and Program: Patient Food Services Primary Location: South Health Campus Location Details: As Per Location Multi-Site: Not Applicable…
Added 25 mins ago
AH
Registered Nurse - Case Manager
Alberta Health Services
Calgary, AB
- Full-time
…client’s response to interventions, incorporating stewardship into service authorization. You will report to the Home Care Manager and will be responsible for coordinating and providing…
Added 25 mins ago
AH
Respiratory Therapist I
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Part-time
…the dynamic environments that Respiratory Therapy provides service to including PICU, NICU, Inpatient Units and the Emergency Department. The RRT I is a pivotal member of the health care…
Added 25 mins ago
AH
Respiratory Therapist I
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
…the dynamic environments that Respiratory Therapy provides service to including PICU, NICU, Inpatient Units and the Emergency Department. The RRT I is a pivotal member of the health care…
Added 25 mins ago
AH
Therapy Assistant
Alberta Health Services
Westlock, AB
- Part-time
…incentive, up to $48,000, based on the length of their Return for Service. For full details, visit…
Added 25 mins ago
GE
Hotel 1st Cook
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
This is a combined culinary, customer-service and vehicle-operation position. The employee must be capable of safely driving the food truck to approved locations and events while also…
Added 25 mins ago
AH
Occupational Therapist I
Alberta Health Services
Calgary, AB
- Part-time
…individuals, groups, and communities. You may act as a direct service provider, consultant, educator, or advocate and function as an integral member of the healthcare team. You will engage…
Added 25 mins ago
AH
Administrative Support III
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Part-time
…Applicable FTE: 0.88 Posting End Date: 03-NOV-2026 Temporary Employee Class: Temp P/T Benefits Date Available: 13-NOV-2026 Temporary End Date: 28-MAY-2027 Hours per Shift: 7-7.75 Length of…

Gowling WLG

Billing Administrative Assistant

Toronto, ON, Canada

$55,000 to $75,000 CAD / year · Full-time

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Job details

Pay: $55,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Nov 21, 2026
Experience: Minimum 3 years of experience in an administrative role and/or billing experience.
Posting language: English
Posted: Oct 28, 2026

Original job description

About Gowling Wlg

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

The Toronto office is currently recruiting a Billing Administrative Assistant to coordinate and process all billing-related functions for two to three professionals in the IP (Trademark) department. The successful candidate should be proactive, have a strong work ethic, and the ability to work effectively both independently and as part of a team.

Responsibilities

Understand clients’ billing requirements
Enter and process expense submissions, ensuring accuracy and timely entry into the firm’s systems.
Ensure client contact information is kept current in all systems.
Liaise between the legal and finance teams as required
Provide regular invoicing to clients and process accordingly.
Request and process all pre-bills ensuring accuracy of details, including:
Review and edit text narratives, phase/task codes in dockets for accuracy;
Set fees and/or add details for instructions and reasoning where required;
Prepare cheque and trust requisitions for third party payments, deposits etc.
Make any other necessary amendments/add instructions to prebills and submit to produce invoices.
Review draft invoices and advise the Billing Professional if there are any concerns before they approve.
Review, code and obtain approval for invoices and scan and save them into the system.
Receive incoming payments, produce trusts paperwork and refund, as necessary.
Liaise with Billing Coordinators and other members of the Finance teams such as accounts receivable, trust and collections teams as necessary.
Follow up with clients on billing requirements as necessary.
Other duties as required.

Qualifications

Post Secondary Diploma
Minimum 3 years of experience in an administrative role and/or billing experience.
Exceptional attention to detail.
Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
Ability to use discretion when dealing with confidential information.
Capacity to work independently, as well as in a team environment.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Able to prioritize and to redefine priorities when necessary.
Handle stress in a business-like manner.
Knowledge of Microsoft Office Suite with a strong knowledge of Excel.
Bilingualism (French/English) may be required in some offices.

Benefits/Perks

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days and hybrid work flexibility
Parental leave top-up for 26 weeks (after 12 months of full-time employment)
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $55,000 to $75,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

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More about this job

Responsibilities

Coordinate billing activities for two to three professionals in the Intellectual Property (Trademark) department, including processing expenses, preparing and reviewing pre-bills and invoices, and maintaining accurate client information. Liaise with legal, finance, and clients on billing matters, process payments and trust paperwork, and ensure billing records and approvals are handled accurately and promptly.

Requirements

Requires a post-secondary diploma and at least three years of administrative and/or billing experience, along with strong attention to detail and proficiency in Microsoft Office, particularly Excel. Candidates should communicate professionally, handle confidential information discreetly, work independently and collaboratively, and manage changing priorities and deadlines.

Skills

Billing Administration
Invoice Processing
Expense Processing
Pre-Bill Preparation
Docket Review
Phase And Task Coding
Trust Requisitions
Accounts Receivable
Client Communication
Attention To Detail
Microsoft Office
Microsoft Excel
Confidentiality
Prioritization
Time Management
Teamwork

Benefits

Employer-Paid Health Coverage
Dental Coverage
Mental Health Coverage
Lifestyle Spending Allowance
Vacation Days
Hybrid Work Flexibility
Parental Leave Top-Up
Group Retirement Savings Plan With Employer Match
Short- And Long-Term Disability Insurance
Life Insurance
Accident Insurance
Critical Illness Insurance
Employee And Family Assistance Program
Guided Cognitive Behavioral Therapy
Recognition Awards
Appreciation Events
Perks And Preferred Pricing Programs
Referral Bonuses

Visa sponsorship

Not detected in the job text

Keywords

Billing
Administrative Support
Invoice Processing
Expense Submissions
Pre-Bills
Dockets
Phase And Task Codes
Client Billing Requirements
Client Contact Information
Trust Requisitions
Third-Party Payments
Deposits
Incoming Payments
Refunds
Accounts Receivable
Trust
Collections
Finance
Legal Services
Intellectual Property
Trademarks
Microsoft Office
Microsoft Excel
Confidential Information
Client Service
Prioritization
Attention To Detail

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