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Gowling WLG

Events Coordinator

Toronto, ON, Canada

$55,000 to $68,000 CAD / year · Full-time

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Job details

Pay: $55,000 to $68,000 CAD / year
Job type: Full-time
Apply by: Nov 26, 2026
Experience: Minimum of 2–3 years of experience supporting or coordinating events; experience in a professional services or B2B environment is an asset
Posting language: English
Posted: Oct 27, 2026

Original job description

About Gowling Wlg

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

We are seeking an Events Coordinator to join our Toronto office for a 13 month contract!

Events have the power to connect, build relationships, shape perceptions, demonstrate expertise and transcend boundaries. At Gowling WLG, events are a core component of our client, people and community engagement approach and our go-to-market strategy. To us, an event isn’t a moment-in-time; it’s an opportunity to engage, delight and create memorable experiences for our clients, people and communities - before, during and after each interaction.

Working closely with the Manager, Events & Experiences, the Events Coordinator plays a role in supporting the delivery of consistently high-quality event experiences across the Firm - locally and nationally, in-person, virtual, and hybrid. This role builds foundational skills and focuses on strong execution, organization and collaboration.

The successful candidate will be highly organized, dependable, and a service-oriented team player with excellent communication skills who takes pride in delivering polished, well-run events. The individual will work closely with various Events Specialists and Leads, as well as colleagues across BD & Marketing, Office Services, Hospitality, and other internal teams and external vendors to support seamless planning and execution.

Responsibilities

Event Coordination & Execution

Work across the Events team and with Specialists and Leads to support the execution of local and national events, adhering to clearly defined objectives, timelines, and requirements
Collaborate closely with relevant stakeholders to ensure all initiatives are executed flawlessly, on time and on budget, delivering best-in-class experiences
Support and/or manage event logistics and preparation including invitations, registration, materials development, research, name tags, room setup, AV/technical support, catering, and on-site execution
Liaise with internal service teams and external vendors to support timely delivery of event components and smooth on-the-day execution
Develop and maintain detailed project plans for assigned events, including budgets, approval pathways, key dates and milestones with a high-level of accountability to ensure deadlines and deliverables are met
Partner with Communications, Translation, Brand, Digital and Social media teams to activate cohesive event messaging, ensure brand consistency, support promotion, and enable thoughtful follow-up
Maintain and update the centralized Calendar of Events to support internal visibility, coordination, and engagement
Prepare detailed and useful post-event reports, summaries and presentations, including attendance, feedback, and basic KPI tracking
Actively use the Firm’s CRM to support data tracking and ROI reporting through campaign and event setup, attendee details, and data accuracy
Help support the management of Firm tickets (season tickets for various sporting and concert events), branded merchandise and gifts for client and internal events and initiatives as needed
Provide administrative and organizational support to Events team members as needed

Collaboration & Team Culture

Establish and maintain strong working relationships across the Events team, BD & Marketing, and office-based partners to support consistent and effective event delivery
Contribute research and ideas to enhance event experiences and continually identify opportunities to improve engagement, efficiency, execution, and attendee satisfaction
Proactively identify issues, risks, or gaps and escalate appropriately to support successful outcomes
Demonstrate curiosity and a growth mindset by incorporating best practices, feedback, new ideas and shared learnings into day-to-day work

Qualifications

Post-secondary degree or diploma in event planning, marketing, communications, hospitality, or a related field, or equivalent practical experience
Minimum of 2–3 years of experience supporting or coordinating events; experience in a professional services or B2B environment is an asset
Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines simultaneously
Comfortable working in a fast-paced, dynamic environment with shifting priorities
Clear written and verbal communication skills with a proactive, professional, and client-service-oriented approach
High level of attention to detail and accountability with a focus on excellence
Willingness to learn and adopt event technology, CRM tools, and Firm processes, in addition to being comfortable learning new systems and platforms
Collaborative team player with the ability to work effectively across cross-functional, dispersed teams

Benefits/Perks

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days and hybrid work flexibility
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $55,000 to $68,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

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More about this job

Responsibilities

Coordinate logistics and execution for local and national in-person, virtual, and hybrid events, including planning, budgets, vendors, communications, registration, and on-site support. Maintain event calendars and CRM data, prepare post-event reports, and collaborate with internal teams to deliver polished experiences and improve engagement.

Requirements

Requires a post-secondary degree or diploma in event planning, marketing, communications, hospitality, or a related field, or equivalent practical experience, and at least 2–3 years supporting or coordinating events. Candidates should have strong organizational, time-management, communication, and client-service skills, attention to detail, and the ability to manage shifting priorities and collaborate across teams.

Skills

Event Coordination
Event Planning
Project Planning
Budget Management
Time Management
Organization
Written Communication
Verbal Communication
Attention To Detail
Client Service
Vendor Coordination
Cross-Functional Collaboration
Event Technology
CRM Data Management
Post-Event Reporting
Risk Identification

Benefits

Employer-Paid Health Coverage
Dental Coverage
Mental Health Coverage
Annual Lifestyle Spending Allowance
Dependent Benefits Coverage From Day One
15+ Vacation Days
Hybrid Work Flexibility
Employee And Family Assistance Program
Guided Cognitive Behavioral Therapy
Mental Health First Aid Network
Recognition Awards
Appreciation Events
Supportive And Collaborative Work Culture
Preferred Pricing Programs
Referral Bonuses

Visa sponsorship

Not detected in the job text

Keywords

Event Planning
Event Coordination
In-Person Events
Virtual Events
Hybrid Events
Event Logistics
Project Plans
Event Budgets
Registration
Invitations
Catering
Audio-Visual Support
Vendor Management
Calendar Of Events
Post-Event Reporting
Key Performance Indicators
Return On Investment Reporting
Campaign Setup
Brand Consistency
Event Promotion
Social Media
Communications
Translation
Branded Merchandise
Client Engagement
Business Development And Marketing
Professional Services
B2B

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