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Gowling WLG

Float Legal Administrative Assistant

Vancouver, BC, Canada

$52,000 to $63,700 CAD / year · Full-time

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Job details

Pay: $52,000 to $63,700 CAD / year
Job type: Full-time
Apply by: Nov 21, 2026
Experience: 3-5 years of experience working as a Legal Administrative Assistant in a professional environment
Posting language: English
Posted: Oct 28, 2026

Original job description

About Gowling Wlg

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

We are seeking a full-time Legal Administrative Assistant to join our Float Team in our Vancouver office.

Responsibilities

Assist both legal professionals and assistants within various practice groups
Drafting and preparing letters, memos and correspondence as directed by legal professionals
Maintaining hard copies and electronic files for legal professionals and assistants
Coordinating administrative tasks, such as time opening and close of files
Processing billable and non-billable time and invoices
Scanning, copying and filing as required
Other duties as assigned.

Qualifications

3-5 years of experience working as a Legal Administrative Assistant in a professional environment
Strong client service orientation and the ability to communicate effectively with firm members at all levels
Exceptional attention to detail, with the ability to produce high-quality work under tight timelines
Ability to use discretion when dealing with confidential information
Able to prioritize and to redefine priorities when necessary
Capacity to work independently, as well as in a team environment
Strong written and verbal communication skills
Strong knowledge of Microsoft Office Suite

Benefits/Perks

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days and hybrid work flexibility
Parental leave top-up for 26 weeks (after 12 months of full-time employment)
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture

The starting range for this role is $52,000 - $63,700. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

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More about this job

Responsibilities

Provide administrative support to legal professionals and assistants across practice groups, including drafting correspondence and maintaining electronic and hard-copy files. Coordinate file openings and closings, process time entries and invoices, and handle scanning, copying, and filing.

Requirements

Applicants should have 3–5 years of experience as a Legal Administrative Assistant in a professional environment and strong knowledge of Microsoft Office. The role requires excellent client service, communication, attention to detail, discretion with confidential information, prioritization, and the ability to work independently and collaboratively.

Skills

Legal Administrative Support
Drafting Correspondence
File Management
Time Entry Processing
Invoice Processing
Scanning And Filing
Client Service
Written Communication
Verbal Communication
Attention To Detail
Confidentiality
Prioritization
Independent Work
Teamwork
Microsoft Office

Benefits

Employer-Paid Health Insurance
Dental Coverage
Mental Health Coverage
Lifestyle Spending Allowance
Vacation Days
Hybrid Work Flexibility
Parental Leave Top-Up
Group Retirement Savings Plan With Employer Match
Short-Term Disability Insurance
Long-Term Disability Insurance
Life Insurance
Accident Insurance
Critical Illness Insurance
Employee And Family Assistance Program
Guided Cognitive Behavioral Therapy
Mental Health First Aid Support
Recognition Awards
Appreciation Events

Visa sponsorship

Not detected in the job text

Keywords

Legal Professionals
Practice Groups
Drafting
Letters
Memos
Correspondence
Electronic Files
Hard-Copy Files
File Opening
File Closing
Billable Time
Non-Billable Time
Invoices
Scanning
Copying
Filing
Client Service
Confidential Information
Microsoft Office
Law Practice
Float Team
Vancouver

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