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Added 7 mins ago
Interventional/Health Care Assistant
Fraser Health
New Westminster, BC
Full-time
Added 7 mins ago
Health Care Assistant, Long Term Care - The Residence in Mission - Mission Campus of Care
Fraser Health
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Interventional/Health Care Assistant
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New Westminster, BC
Grade 10 plus graduation from a recognized Health Care Assistant program or an equivalent combination of education, training and experience.
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Certified Dental Assistant
Fraser Health
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Added 7 mins ago
Dental Hygienist, Public Health
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Mission, BC · Abbotsford, BC · Delta, BC · Chilliwack, BC · BC · Maple Ridge / Pitt Meadows, British Columbia
…conjunction with the Public Health Team and community, a dental program based on identified needs and is consistent with program and policy…
Added 22 mins ago
Temporary Assistant Building Inspector (Up to 2 years)
City of Saint John
Saint John, NB
Temporary
The City of Saint John is currently seeking an Assistant Building Inspector. This position will ensure that the construction and occupancy of new and existing buildings, or other property…
Added 22 mins ago
Pharmacy Assistant
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Added 22 mins ago
Pharmacy Assistant
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Assistant Manager I
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Added 22 mins ago
Assistant Manager I
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Added 22 mins ago
Assistant Manager I
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Added 22 mins ago
Assistant Manager I
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Assistant Manager I
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Assistant Manager II
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Successful completion of a formal post-secondary administrative assistant program required.
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Added 52 mins ago
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Added 52 mins ago
Physiotherapist, Health Disciplines, PT (J0926-0711)
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…physiotherapy support personnel such as the Rehabilitation Assistant, physiotherapy students and…
Added 1 hour ago
Faculty of Business: Tenure Track Assistant or Associate Professor in Supply Chain Management
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Gowling WLG

Intermediate Legal Administrative Assistant - Environmental Law

Toronto, ON, Canada

Pay: $61,000 to $79,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Sep 30, 2026

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Original job description

ABOUT GOWLING WLG

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

We are currently seeking a Senior Legal Administrative Assistant to join our dynamic team. As an integral member of the Legal Administrative Assistant team, the incumbent will provide Litigation support to professionals within our Environmental group.

RESPONSIBILITIES

Coordinate and prioritize the flow of work through the lawyer’s office, proactively following up on outstanding matters and ensuring deadlines are met.
Prepare, draft, revise, serve, and file correspondence and litigation documents, and assist with preparations for trials, examinations for discovery, closings, and court proceedings, as required.
Liaise between the lawyer and various internal and external individuals, groups, and clients at all levels.
Take instructions, prioritize incoming work, follow through on assignments, and manage ongoing tasks.
Establish internal protocols and tracking systems and ensure that deadlines are met.
Exercise initiative and judgment to relieve the lawyer of administrative details.
Create, monitor, and maintain client files to support effective file management and client service.
Prepare accounts, manage pre-bills, and maintain a strong working proficiency with all accounting and billing procedures.
Possess the ability to support more than one lawyer and undertake additional responsibilities as required within the share and team.
Maintain schedules, book appointments, coordinate travel arrangements, and prepare expense reports.
Perform other duties, as required.

QUALIFICATIONS

Legal Administrative Assistant Diploma from a recognized college preferred.
Minimum 8 years of experience as a Legal Administrative Assistant in a litigation environment, with strong experience and knowledge of Commercial and Civil Litigation and the Ontario Rules of Civil Procedure.
Strong attention to detail and exceptional proofreading skills.
Excellent communication skills, with the ability to communicate professionally and efficiently with clients, external contacts, and internal contacts throughout the firm.
Highly organized and team-oriented, with the ability to work effectively under pressure, manage changing priorities, and meet strict deadlines.
Ability to work effectively as part of a team and independently with minimal supervision, when required.
Ability to manage stress and maintain a professional, business-like approach in a fast-paced environment.
Ability to produce a high volume of high-quality work, including under tight timelines.
Excellent proficiency with Microsoft 365, Outlook, PowerPoint, Excel, and iManage (or a similar document management system).
Knowledge of GoodReader, InterAction, and Expert Time would be considered an asset.

BENEFITS/PERKS

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days and hybrid work flexibility
Parental leave top-up for 26 weeks (after 12 months of full-time employment)
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $61,000 to $79,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

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More about this job

Responsibilities

The incumbent will provide litigation support to the environmental group by coordinating workflows, managing deadlines, and preparing legal documents. They will also act as a liaison between lawyers and clients while maintaining accurate client files and billing records.

Requirements

Candidates should have a minimum of 8 years of experience as a legal administrative assistant in a litigation environment with knowledge of the Ontario Rules of Civil Procedure. A legal administrative assistant diploma is preferred, along with proficiency in Microsoft 365 and document management systems.

Skills

Litigation support
Environmental law
Document management
Proofreading
Communication
Time management
Microsoft 365
Outlook
PowerPoint
Excel
iManage
Accounting
Billing
Ontario rules of civil procedure
File management

Benefits

Health coverage
Dental coverage
Mental health coverage
Lifestyle spending allowance
Vacation days
Hybrid work flexibility
Parental leave top-up
Group retirement savings plan
Short-term disability insurance
Long-term disability insurance
Life insurance
Accident insurance
Critical illness insurance
Employee and family assistance program
Referral bonuses

Visa sponsorship

Not detected in the job text

Keywords

Litigation
Environmental Law
Ontario Rules of Civil Procedure
Microsoft 365
Outlook
PowerPoint
Excel
iManage
GoodReader
InterAction
Expert Time
Billing
Accounting
File Management
Proofreading
Commercial Litigation
Civil Litigation
Administrative Support

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