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Added 56 mins ago
S
Software Engineer, Back-End - Mail (Canada)
Superhuman
Remote, Canada
- $150,000 to $192,000 USD / year
- Full-time
- Remote
Design and build core platform services - task schedulers, session and conversation history, client-server protocols, and the APIs that connect our AI engine to every product surface.
Added 1 hour ago
IH
Administrative Assistant | Medical Administration
Interior Health Authority
BC · British Columbia, Canada
- Full-time
Interior Health is hiring a permanent full-time Administrative Assistant to provide confidential administrative support functions to the Medical Administration team.
Added 2 hours ago
IH
Administrative Services Assistant | Urgent and Primary Care
Interior Health Authority
Cranbrook, BC
- Full-time
As an Administrative Services Assistant, you will provide reception, administrative and health unit aide support to a variety of programs. Your responsibilities include maintaining records…
Added 2 hours ago
PA
Automotive Sales & Finance Consultant
Pfaff Automotive Partners Inc.
Mississauga, ON
- Full-time
Build lasting client relationships that generate repeat and referral business.
Added 2 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles
Shoppers Drug Mart
Montreal, QC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 2 hours ago
VC
Veterinary Assistant - Don Valley Animal Hospital
VetCare Canada
Toronto, ON · North York, ON
- Full-time
…to all our clients and their pets. We offer a wide range of services including, internal medicine, surgery, dentistry, the existence of nutritional and behavioural…
Added 2 hours ago
CC
Manager, Premium Services (Rogers Place)
Compass Canada
Edmonton, AB
- Full-time
Job Summary: The Manager, Premium Services oversees the day-to-day food and beverage operations of a designated areas, including in-seat services, premium club locations and a buffet…
Added 3 hours ago
GW
IP Assistant -Level II
Gowling WLG
Ottawa, ON
- $50,000 to $60,000 CAD / year
- Full-time
Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.
Added 3 hours ago
SH
Nurse Practitioner (0.6 EFT, Term)
Shared Health-Soins Communs
Winnipeg, MB
- Part-time
Demonstrated clinical competence in the delivery of primary care services to a variety of client groups
Added 3 hours ago
VC
Program Assistant (Office Admin), Older Adult Mental Health and Substance Use
Vancouver Coastal Health
Vancouver, BC
- $26.42 to $28.25 CAD / hour
- Temporary
Come work as a Program Assistant (Office Admin) on the Older Adult Mental Health and Substance Use (MHSU) team with Vancouver Coastal Health (VCH)! Apply now join today!
Added 3 hours ago
CH
Property Management Assistant. - Operations
CBRE HV
Calgary, AB
- Full-time
…They are responsible for operating buildings on behalf of a client or…
Added 4 hours ago
LC
Pharmacy Assistant - CPS
Loblaw Companies Limited
Mississauga, ON
- Full-time
Looking for a career that offers a peaceful and high-tech work environment? Look no further than Central Pharmacy Services, - where tranquility and innovation go hand in hand. Our workplace…
Added 4 hours ago
FH
Medical Office Assistant/Receptionist, Urgent Primary Care Centre - Chilliwack
Fraser Health Authority
Chilliwack, BC
- $27.26 to $29.16 CAD / hour
- Other
…individuals through a positive, customer-service oriented and client-focussed approach. The Centre provides urgent care to clients and longitudinal primary care to unattached vulnerable…
Added 4 hours ago
LC
Pharmacy Assistant - CPS
Loblaw Companies Limited
Calgary, AB
- Full-time
Looking for a career that offers a peaceful and high-tech work environment? Look no further than Central Pharmacy Services, - where tranquility and innovation go hand in hand. Our workplace…
Added 4 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps plein Quarts de travail flexibles
Shoppers Drug Mart
Saint-Georges, QC
- Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 4 hours ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles
Shoppers Drug Mart
Saint-Georges, QC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 4 hours ago
CE
Field Admin – Slave Lake, Alberta
Canadian Energy Insight Inc.
Slave Lake, AB
- Full-time
Roska DBO Inc. is currently seeking an experienced Field Administrative Assistant to support our client, a major oil and gas producer, in the North Clearwater District near Slave Lake,…
Added 4 hours ago
BT
Administrative Assistant
Baker Tilly Canada
Rocky Mountain House, AB
- Full-time
We are looking for an Administrative Assistant to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll…
Added 4 hours ago
TM
Asst Contr & Sr Mgr Acct&Repo
Toronto Metropolitan University
Toronto, ON
- Full-time
The Financial Services Division Is An Exceptionally Client-focused And Collaborative Group Reporting To The Chief Financial Officer. The Financial Services Team Are Guided By Principles Of…
Added 4 hours ago
JR
Assistant Store Manager - Off Price
JRoss Retail Recruiters
AB · Edmonton, AB
- Full-time
…for you! As a mission-integrated, non-profit enterprise, our client’s purpose is to build loyalty with their employees, customers, and the communities they serve. Each store has its own…
Added 4 hours ago
OV
Assistant Chief Engineer | Part-Time | TD Coliseum
Oak View Group
Hamilton, ON
- $45 to $50 CAD / hour
- Part-time
Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue…
Added 4 hours ago
B
Portfolio Assistant
BMO
Victoria, BC
- Full-time
Provides specialized support related to investment client services issue including preparing information for client meetings, annual reviews, etc.
Added 4 hours ago
Assistant Route Service Sales Representative (4-Day Workweek)
Cintas
Abbotsford, BC
Cintas is seeking an Assistant Route Service Sales Representative. Responsibilities include providing route service to a set customer base, through the pick-up and delivery of uniforms and…
Added 4 hours ago
SD
Pharmacy Assistant - CPS
Shoppers Drug Mart
Mississauga, ON
- Full-time
Looking for a career that offers a peaceful and high-tech work environment? Look no further than Central Pharmacy Services, - where tranquility and innovation go hand in hand. Our workplace…
Added 5 hours ago
MS
Executive Assistant
Marberg Staffing
Toronto, ON
- $40 to $55 CAD / hour
- Temporary
Executive Assistant to Co-Head & Partner, investment services client, downtown Toronto.

Gowling WLG

IP Assistant -Level II

Ottawa, ON, Canada

$50,000 to $60,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $50,000 to $60,000 CAD / year
Job type: Full-time
Apply by: Nov 26, 2026
Experience: 2-3 years’ experience working as a Patent Assistant.
Posting language: English
Posted: Oct 27, 2026

Original job description

About Gowling Wlg

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

We are currently recruiting for an Intellectual Property Assistant - Patents. In this role, you will work within a team environment, providing administrative support to the patent lawyers and agents.

Responsibilities

Coordinating payment of patent and industrial design maintenance fees to CIPO and foreign jurisdictions
Reviewing and entering correspondence from CIPO, Foreign Patent Offices and Foreign Associates into the Intellectual Property in-house database.
Processing and entering updates into the Intellectual Property in-house database i.e. file opening forms, client contacts, removing and entering deadlines.
Opening, preparing and filing PCT applications to WIPO and Industrial Design and Canadian applications to CIPO.
Preparing and forwarding correspondence to CIPO, clients and foreign associates using the Intellectual Property in-house database templates.
Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements.
Reviewing and taking action to resolve errors and discrepancies identified and documents submitted to or received from CIPO. Resolving issues can include making calls to CIPO, using CIPO’s on-line feedback form as well as submitting formal written correction requests. Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements
Resolving work-related matters in a professional and timely manner.

Qualifications

2-3 years’ experience working as a Patent Assistant.
Canadian and Foreign Patent experience.
Data-Entry experienceIntellectual Property experience is an asset.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Knowledge of Microsoft Office Suite with strong keyboard and dicta-typing skills.

Benefits/Perks

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days and hybrid work flexibility
Parental leave top-up for 26 weeks (after 12 months of full-time employment)
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $50,000 to $60,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

Apply About employer

More about this job

Responsibilities

Provide administrative support to patent lawyers and agents by coordinating patent and industrial design maintenance fees, managing correspondence and records in the intellectual property database, and preparing and filing applications with CIPO and WIPO. Coordinate client and accounting updates, process invoices and disbursements, and resolve filing errors and discrepancies with CIPO.

Requirements

Requires 2–3 years of experience as a Patent Assistant, including Canadian and foreign patent experience; intellectual property experience is an asset. Candidates should have data-entry experience, strong Microsoft Office, keyboarding, and dictation skills, and the ability to produce accurate, high-volume work under tight timelines.

Skills

Patent Administration
Intellectual Property
Patent Filing
Industrial Design Applications
Data Entry
Deadline Management
Correspondence Preparation
CIPO Procedures
PCT Applications
Invoice Processing
Disbursement Processing
Error Resolution
Microsoft Office
Keyboarding and Dictation

Benefits

Employer-Paid Health Coverage
Dental Coverage
Mental Health Coverage
Lifestyle Spending Allowance
Vacation Days
Hybrid Work Flexibility
Parental Leave Top-Up
Group Retirement Savings Plan With Employer Match
Short- and Long-Term Disability Insurance
Life Insurance
Accident Insurance
Critical Illness Insurance
Employee and Family Assistance Program
Guided Cognitive Behavioral Therapy
Recognition Awards
Appreciation Events
Preferred Pricing Programs
Referral Bonuses

Visa sponsorship

Not detected in the job text

Keywords

Patent Assistant
Intellectual Property
Patent Administration
Canadian Patents
Foreign Patents
Industrial Designs
CIPO
WIPO
PCT Applications
Patent Maintenance Fees
Foreign Patent Offices
Foreign Associates
Intellectual Property Database
Data Entry
File Opening
Deadline Management
Patent Filing
Correspondence
Accounting Coordination
Invoice Processing
Disbursements
Error Resolution
Microsoft Office
Keyboarding
Dictation

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