IP Assistant -Level II
- Ottawa, ON, Canada
$50,000 to $60,000 CAD / year · Full-time
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Job details
- Pay
- $50,000 to $60,000 CAD / year
- Job type
- Full-time
- Apply by
- Experience
- 2-3 years’ experience working as a Patent Assistant.
- Posting language
- English
- Posted
Original job description
About Gowling Wlg
At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.
We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.
Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.
PROFILE
We are currently recruiting for an Intellectual Property Assistant - Patents. In this role, you will work within a team environment, providing administrative support to the patent lawyers and agents.
Responsibilities
Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:
This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.
This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.
At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.
We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.
Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.
PROFILE
We are currently recruiting for an Intellectual Property Assistant - Patents. In this role, you will work within a team environment, providing administrative support to the patent lawyers and agents.
Responsibilities
- Coordinating payment of patent and industrial design maintenance fees to CIPO and foreign jurisdictions
- Reviewing and entering correspondence from CIPO, Foreign Patent Offices and Foreign Associates into the Intellectual Property in-house database.
- Processing and entering updates into the Intellectual Property in-house database i.e. file opening forms, client contacts, removing and entering deadlines.
- Opening, preparing and filing PCT applications to WIPO and Industrial Design and Canadian applications to CIPO.
- Preparing and forwarding correspondence to CIPO, clients and foreign associates using the Intellectual Property in-house database templates.
- Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements.
- Reviewing and taking action to resolve errors and discrepancies identified and documents submitted to or received from CIPO. Resolving issues can include making calls to CIPO, using CIPO’s on-line feedback form as well as submitting formal written correction requests. Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements
- Resolving work-related matters in a professional and timely manner.
- 2-3 years’ experience working as a Patent Assistant.
- Canadian and Foreign Patent experience.
- Data-Entry experienceIntellectual Property experience is an asset.
- Produce a high quality and quantity of work product, occasionally under tight timelines.
- Knowledge of Microsoft Office Suite with strong keyboard and dicta-typing skills.
Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:
- 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
- Benefits coverage for Firm members and their dependents from day one!
- 15+ vacation days and hybrid work flexibility
- Parental leave top-up for 26 weeks (after 12 months of full-time employment)
- Group Retirement Savings Plan with employer match
- Financial protection through short & long-term disability, life, accident & critical illness insurance
- Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
- Recognition awards, appreciation events, and a supportive, collaborative work culture
- Perks and preferred pricing programs, referral bonuses and more
This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.
This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.
More about this job
Responsibilities
Provide administrative support to patent lawyers and agents by coordinating patent and industrial design maintenance fees, managing correspondence and records in the intellectual property database, and preparing and filing applications with CIPO and WIPO. Coordinate client and accounting updates, process invoices and disbursements, and resolve filing errors and discrepancies with CIPO.
Requirements
Requires 2–3 years of experience as a Patent Assistant, including Canadian and foreign patent experience; intellectual property experience is an asset. Candidates should have data-entry experience, strong Microsoft Office, keyboarding, and dictation skills, and the ability to produce accurate, high-volume work under tight timelines.
Skills
- Patent Administration
- Intellectual Property
- Patent Filing
- Industrial Design Applications
- Data Entry
- Deadline Management
- Correspondence Preparation
- CIPO Procedures
- PCT Applications
- Invoice Processing
- Disbursement Processing
- Error Resolution
- Microsoft Office
- Keyboarding and Dictation
Benefits
- Employer-Paid Health Coverage
- Dental Coverage
- Mental Health Coverage
- Lifestyle Spending Allowance
- Vacation Days
- Hybrid Work Flexibility
- Parental Leave Top-Up
- Group Retirement Savings Plan With Employer Match
- Short- and Long-Term Disability Insurance
- Life Insurance
- Accident Insurance
- Critical Illness Insurance
- Employee and Family Assistance Program
- Guided Cognitive Behavioral Therapy
- Recognition Awards
- Appreciation Events
- Preferred Pricing Programs
- Referral Bonuses
Visa sponsorship
Not detected in the job text
Categories
- Legal
- Administrative
- Finance & Accounting
Keywords
- Patent Assistant
- Intellectual Property
- Patent Administration
- Canadian Patents
- Foreign Patents
- Industrial Designs
- CIPO
- WIPO
- PCT Applications
- Patent Maintenance Fees
- Foreign Patent Offices
- Foreign Associates
- Intellectual Property Database
- Data Entry
- File Opening
- Deadline Management
- Patent Filing
- Correspondence
- Accounting Coordination
- Invoice Processing
- Disbursements
- Error Resolution
- Microsoft Office
- Keyboarding
- Dictation