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Added 9 mins ago
LA
Director, Lawyer Services and Payments (24 months)
Legal Aid Ontario
Toronto, ON
- Contract
Provide strategic leadership and oversight of payment operations, billing adjudication, service standards, and financial controls.
Added 9 mins ago
R
Bilingual FX Analyst - 12 months Contract
RBC
Toronto, ON
- Full-time
Opportunities to build close relationships with trading staff, operations staff, Account managers, Opportunities to be challenged on a daily basis
Added 9 mins ago
MA
INVENTORY/PROCUREMENT OFFICER
Miri Africa
Toronto, ON
- Full-time
By joining Miri Africa as an Inventory & Procurement Officer, you will play a vital role at the heart of our operations, directly keeping the production line for Miri Air devices running…
Added 9 mins ago
G
Team Leader, Client Solutions – Prairie Region (Pointe West Branch)
Gallagher
Winnipeg, MB
- Full-time
…Solutions professionals while overseeing day-to-day branch operations, employee development, customer service excellence, and business growth. The Team Leader plays a key role in fostering…
Added 39 mins ago
SH
Area Director
SMB HR Talent Management Inc.
Halifax, NS
- Full-time
Broad leadership accountability across people, operations, financial performance, client relationships, contract management, service quality, and continued business growth.
Added 40 mins ago
VR
Senior Accountant - 6 months
Vine Recruiting
Burnaby, BC
- $90,000 to $115,000 CAD / year
- Contract
Senior Accountant (6-Month Contract) | Burnaby, BC (Hybrid)
Added 40 mins ago
T
Personal Banking Associate Trainee
TD
Calgary, AB
- Full-time
Recommend improvements to work practices, branch operations and processes to enhance customer Department Overview:
Added 55 mins ago
NM
Business Assistant (10-Month Contract)
Newmont Mining Corporation
Vancouver, BC
- $72,700 to $90,900 CAD / year
- Full-time
The Vancouver Hub is Newmont’s Canadian regional office, home to corporate teams supporting our operations in British Columbia and across the Americas. Located in downtown Vancouver, our…
Added 1 hour ago
AS
Lead Analyst, IT Vendor Management - P5
Apex Systems
Toronto, ON
- $100 to $115 USD / hour
- Contract
Added 1 hour ago
TC
Senior Accountant
TESC Contracting
Sudbury, ON · Greater Sudbury, ON
- Full-time
TESC is seeking a Senior Accountant to be responsible for preparing accurate financial statements, budgets, forecasts and analyses that support operational and strategic decision making.…
Added 1 hour ago
AS
Sr Analyst, IT Vendor Management - P4
Apex Systems
Toronto, ON
- $100 to $115 USD / hour
- Contract
Added 1 hour ago
AS
Analyst, IT Vendor Management - P3
Apex Systems
Toronto, ON
- $75 to $85 USD / hour
- Full-time
The MT VMO Analyst plays a key role in the day-to-day operations of Technology's Vendor Management Office, providing commercially and operationally-informed analytical support across vendor…
Added 1 hour ago
FP
Coordonnateur(trice) des ventes et des banquets
Four Points by Sheraton Hotel & Conference Centre Gatineau-Ottawa
Gatineau, QC
- Full-time
Experience in a similar role, ideally in hospitality, event coordination, or banquet operations.
Added 1 hour ago
T
Personal Banking Associate - Delson (Full-time, 37.5h/week)
TD
Delson, QC
- Full-time
Recommend improvements to work practices, branch operations and processes to enhance customer experience and achieve operational excellence
Added 1 hour ago
JH
Assistant District Manager
Jackson Hewitt Tax Service Inc.
Vancouver, BC
- Full-time
This role is ideal for someone who enjoys coaching teams, building relationships, recruiting talent, improving operations, and creating exceptional client experiences. You'll work closely…
Added 2 hours ago
A
Client Service Representative - Strathmore (12 Month Term)
ATB
Strathmore, AB
- Full-time
Collaborate with internal teams to ensure seamless operations and resolve client issues efficiently.
Added 2 hours ago
A
Associate Research, Energy Services
ATB
Calgary, AB
- Full-time
Liaise with executive management teams of various companies to understand business operations and updates.
Added 2 hours ago
W
Senior Architectural Designer
Worley
Calgary, AB · Edmonton, AB
- Full-time
…across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating…
Added 2 hours ago
M
Metro Estimating Lead
Microsoft
Goodwood, ON · Toronto, ON
- Full-time
Microsoft Cloud Operations + Innovation (CO+I) is the team behind the cloud. CO+I is responsible for delivering over 200 Microsoft web portals, Live and Online Services around the world…
Added 2 hours ago
RU
Advisory Manager - Cyber Strategy
RSM US LLP
Toronto, ON
- Full-time
…cloud, digital identity, data protection, resilience, security operations, and technology implementation…
Added 2 hours ago
UO
Administrative Clerk
University of British Columbia
Vancouver, BC · UBCV | UBC Bookstore / NCE (BOOK)
- $4,442 to $4,877 CAD / month
- Full-time
Community Relations and Communications | Campus Security | Safety & Risk Services | VP Finance and Operations
Added 2 hours ago
EC
Intern Tax Analyst
Eaton Corporation
Mississauga, ON
- Full-time
…while contributing to meaningful work that supports business operations and compliance. This internship offers a unique opportunity to develop your technical tax and accounting skills,…
Added 2 hours ago
T
Personal Banking Associate
TD
Estevan, SK
- Full-time
Recommend improvements to work practices, branch operations and processes to enhance customer experience and achieve operational excellence
Added 2 hours ago
BH
Non-Profit Portfolio Manager
BC Housing
Burnaby, BC
- Full-time
Considerable knowledge of current social issues facing tenant populations and impacting the operations of social housing societies, including homelessness, mental illness, drug addiction,…
Added 2 hours ago
FC
Senior Commercial Underwriter (Ontario)
First Canadian Financial Group
Sherwood Park, AB
- Full-time
…large realty portfolios, builders' risk projects, manufacturing operations, and hospitality risks is considered an asset. Post-secondary education and/or a Chartered Insurance Professional…

Gowling WLG

IP Assistant -Level II

Ottawa, ON, Canada

$50,000 to $60,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $50,000 to $60,000 CAD / year
Job type: Full-time
Apply by: Nov 26, 2026
Experience: 2-3 years’ experience working as a Patent Assistant.
Posting language: English
Posted: Oct 27, 2026

Original job description

About Gowling Wlg

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

We are currently recruiting for an Intellectual Property Assistant - Patents. In this role, you will work within a team environment, providing administrative support to the patent lawyers and agents.

Responsibilities

Coordinating payment of patent and industrial design maintenance fees to CIPO and foreign jurisdictions
Reviewing and entering correspondence from CIPO, Foreign Patent Offices and Foreign Associates into the Intellectual Property in-house database.
Processing and entering updates into the Intellectual Property in-house database i.e. file opening forms, client contacts, removing and entering deadlines.
Opening, preparing and filing PCT applications to WIPO and Industrial Design and Canadian applications to CIPO.
Preparing and forwarding correspondence to CIPO, clients and foreign associates using the Intellectual Property in-house database templates.
Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements.
Reviewing and taking action to resolve errors and discrepancies identified and documents submitted to or received from CIPO. Resolving issues can include making calls to CIPO, using CIPO’s on-line feedback form as well as submitting formal written correction requests. Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements
Resolving work-related matters in a professional and timely manner.

Qualifications

2-3 years’ experience working as a Patent Assistant.
Canadian and Foreign Patent experience.
Data-Entry experienceIntellectual Property experience is an asset.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Knowledge of Microsoft Office Suite with strong keyboard and dicta-typing skills.

Benefits/Perks

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days and hybrid work flexibility
Parental leave top-up for 26 weeks (after 12 months of full-time employment)
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $50,000 to $60,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

Apply About employer

More about this job

Responsibilities

Provide administrative support to patent lawyers and agents by coordinating patent and industrial design maintenance fees, managing correspondence and records in the intellectual property database, and preparing and filing applications with CIPO and WIPO. Coordinate client and accounting updates, process invoices and disbursements, and resolve filing errors and discrepancies with CIPO.

Requirements

Requires 2–3 years of experience as a Patent Assistant, including Canadian and foreign patent experience; intellectual property experience is an asset. Candidates should have data-entry experience, strong Microsoft Office, keyboarding, and dictation skills, and the ability to produce accurate, high-volume work under tight timelines.

Skills

Patent Administration
Intellectual Property
Patent Filing
Industrial Design Applications
Data Entry
Deadline Management
Correspondence Preparation
CIPO Procedures
PCT Applications
Invoice Processing
Disbursement Processing
Error Resolution
Microsoft Office
Keyboarding and Dictation

Benefits

Employer-Paid Health Coverage
Dental Coverage
Mental Health Coverage
Lifestyle Spending Allowance
Vacation Days
Hybrid Work Flexibility
Parental Leave Top-Up
Group Retirement Savings Plan With Employer Match
Short- and Long-Term Disability Insurance
Life Insurance
Accident Insurance
Critical Illness Insurance
Employee and Family Assistance Program
Guided Cognitive Behavioral Therapy
Recognition Awards
Appreciation Events
Preferred Pricing Programs
Referral Bonuses

Visa sponsorship

Not detected in the job text

Keywords

Patent Assistant
Intellectual Property
Patent Administration
Canadian Patents
Foreign Patents
Industrial Designs
CIPO
WIPO
PCT Applications
Patent Maintenance Fees
Foreign Patent Offices
Foreign Associates
Intellectual Property Database
Data Entry
File Opening
Deadline Management
Patent Filing
Correspondence
Accounting Coordination
Invoice Processing
Disbursements
Error Resolution
Microsoft Office
Keyboarding
Dictation

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