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Added 12 mins ago
SD
Chef caissier(ère), rémunéré(e) à l’heure – PHX temps partiel jour
Shoppers Drug Mart
Montreal, QC
- Part-time
Associate Owners in the Pharmaprix network recognize Canada's diversity as an opportunity to better serve their communities, and strive to reflect the nation’s evolving diversity in the…
Added 12 mins ago
SD
Chef caissier(ère), rémunéré(e) à l’heure – PHX temps plein jour
Shoppers Drug Mart
Montreal, QC
- Full-time
Associate Owners in the Pharmaprix network recognize Canada's diversity as an opportunity to better serve their communities, and strive to reflect the nation’s evolving diversity in the…
Added 12 mins ago
W
(CAN) Associé, équipe des activités de protection des biens
Walmart
Montreal, QC
- Part-time
An Asset Protection Operations Team Associate maintains store financial integrity and accuracy, pricing integrity, inventory control and profitability. This associate coordinates and…
Added 12 mins ago
ED
Customer Service, Sr Associate - GiveX
Eigen Development
Toronto, ON
- Full-time
Added 27 mins ago
T
Account Manager II
TD
Barrie, ON
- Full-time
Added 27 mins ago
C
Senior Private Banking Associate
CIBC
Thornhill, ON
- Full-time
Added 27 mins ago
CG
Associate, Financial Planning
Canaccord Genuity Group Inc.
Edmonton, AB
- Full-time
Added 27 mins ago
BG
Payroll Associate
Boyd Group Services
Winnipeg, MB
- Full-time
The Payroll Associate is an integral part of the Boyd Group’s payroll team responsible for processing accurate and timely payments for approximately 10,000+ employees. Ensuring highly…
Added 27 mins ago
B
Personal Banking Associate
BMO
Victoria, BC
- Full-time
Added 27 mins ago
Customer Experience Associate - Montgomery Place (30 hours/week) (15 month contract)
Scotiabank
London, ON
As a Customer Experience Associate, you are the face, character and heart of our branches. Scotiabank is a place where we put our customers first, and our priority is to help them achieve…
Added 27 mins ago
Customer Experience Associate - Corner Brook Plaza, Newfoundland (18.75 Hours/ Week)
Scotiabank
Corner Brook, NL
As a Customer Experience Associate, you are the face, character and heart of our branches. Scotiabank is a place where we put our customers first, and our priority is to help them achieve…
Added 58 mins ago
FT
Artificial Intelligence Engineer
Fortiv Technical Inc.
Toronto, ON · Greater Toronto Area, Canada
- Other
Microsoft certifications such as Azure AI Engineer Associate (AI-102); Databricks Machine Learning or Generative AI Engineer certification.
Added 58 mins ago
SJ
Associate Brand Manager
So Jobs
Montreal, QC
- $78,300 to $102,300 CAD / year
- Full-time
Senior Analyst, Brand Revenue Growth Management (RGM) / Associate Manager, Brand Revenue Growth Management (RGM)
Added 58 mins ago
T
Customer Experience Associate
TD
Grand Bend, ON
- Part-time
…future today and apply for the position of a Customer Experience Associate. We are expecting an all-around champion who can understand customer needs and advise best suited banking…
Added 1 hour ago
T
Associate, Client Experience
Trowbridge
Toronto, ON
- Full-time
Monitor Client Experience Outlook Account (External requests)- In the absence of a senior associate check and respond to emails, flagging and prioritizing urgent requests. Identify and…
Added 1 hour ago
Associate, Strategic Finance
Peak Power Inc
Toronto, ON
This Associate, Strategic Finance role will report to the VP, Strategic Finance. This high-visibility role requires interfacing with internal teams, our developer, and financing partners…
Added 1 hour ago
R&
L&D Designer/Developer IV
Robertson & Company Ltd.
Toronto, ON
- Contract
Develop and execute the long-term learning strategy & plan and associate roadmaps for the assigned portfolio and capabilities, ensuring they align with the skills needed to support the…
Added 1 hour ago
GW
IP Assistant -Level II
Gowling WLG
Ottawa, ON
- $50,000 to $60,000 CAD / year
- Full-time
Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements.
Added 1 hour ago
Associate Director, Portfolio Governance and Value Realization
Canadian Blood Services
Ottawa, ON · Toronto, ON
Canadian Blood Services is seeking a Regular Full-Time Associate Director, Portfolio Governance and Value Realization to join our Enterprise Portfolio, Program and Project Management Office…
Added 1 hour ago
NC
Member Associate
Northern Credit Union
Chapleau, ON
- Full-time
…to announce that we are currently seeking a full-time Member Associate in our Chapleau…
Added 1 hour ago
NC
Member Associate
Northern Credit Union
Wawa, ON
- Full-time
…to announce that we are currently seeking a full-time Member Associate in our Wawa…
Added 2 hours ago
R
Associate Operations Representative - Currency Processing
RBC
Calgary, AB
- Part-time
Added 3 hours ago
FR
US Corporates - Credit Analyst, Associate Director - Retail & Consumer - Toronto
Fitch Ratings
Toronto, ON
- Full-time
US Corporates – Credit Analyst, Associate Director – Retail & Consumer
Added 6 hours ago
MI
Associate Director, Debt Services
MUFG Investor Services
Toronto, ON
- $82,500 to $121,000 CAD / year
- Full-time
The Associate Director is a leader who is responsible for the performance and management of an operations team and client relationships. This person manages and supports day to day…
Added 8 hours ago
MC
Manager, Revenue Accounting & Reporting
Make-A-Wish Canada
Pickering, ON
- Full-time
Dr. Jeremy Friedman, Associate Paediatrician-in-Chief, SickKids Hospital & Medical Advisor for Make-A-Wish^® Canada

Gowling WLG

IP Assistant -Level II

Ottawa, ON, Canada

$50,000 to $60,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $50,000 to $60,000 CAD / year
Job type: Full-time
Apply by: Nov 27, 2026
Experience: 2-3 years’ experience working as a Patent Assistant.
Posting language: English
Posted: Oct 28, 2026

Original job description

About Gowling Wlg

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

We are currently recruiting for an Intellectual Property Assistant - Patents. In this role, you will work within a team environment, providing administrative support to the patent lawyers and agents.

Responsibilities

Coordinating payment of patent and industrial design maintenance fees to CIPO and foreign jurisdictions
Reviewing and entering correspondence from CIPO, Foreign Patent Offices and Foreign Associates into the Intellectual Property in-house database.
Processing and entering updates into the Intellectual Property in-house database i.e. file opening forms, client contacts, removing and entering deadlines.
Opening, preparing and filing PCT applications to WIPO and Industrial Design and Canadian applications to CIPO.
Preparing and forwarding correspondence to CIPO, clients and foreign associates using the Intellectual Property in-house database templates.
Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements.
Reviewing and taking action to resolve errors and discrepancies identified and documents submitted to or received from CIPO. Resolving issues can include making calls to CIPO, using CIPO’s on-line feedback form as well as submitting formal written correction requests. Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements
Resolving work-related matters in a professional and timely manner.

Qualifications

2-3 years’ experience working as a Patent Assistant.
Canadian and Foreign Patent experience.
Data-Entry experienceIntellectual Property experience is an asset.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Knowledge of Microsoft Office Suite with strong keyboard and dicta-typing skills.

Benefits/Perks

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days and hybrid work flexibility
Parental leave top-up for 26 weeks (after 12 months of full-time employment)
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $50,000 to $60,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

Apply About employer

More about this job

Responsibilities

Provide administrative support to patent lawyers and agents by coordinating maintenance fees, managing patent records and deadlines, and preparing and filing patent and industrial design applications. Handle correspondence and accounting updates, and resolve filing errors or discrepancies with CIPO and other parties.

Requirements

Applicants should have 2–3 years of experience as a Patent Assistant, including Canadian and foreign patent experience; intellectual property experience is an asset. The role requires data-entry experience, strong Microsoft Office, keyboarding and dictation-typing skills, and the ability to produce accurate work under tight timelines.

Skills

Patent Administration
Intellectual Property
Patent and Industrial Design Maintenance
CIPO Filings
PCT Applications
WIPO Filings
Foreign Patent Coordination
Data Entry
Deadline Management
Correspondence Preparation
Invoice Processing
Disbursement Processing
Error Resolution
Microsoft Office Suite
Dictation Typing

Benefits

Employer-Paid Health Coverage
Dental Coverage
Mental Health Coverage
Lifestyle Spending Allowance
Vacation Days
Hybrid Work Flexibility
Parental Leave Top-Up
Group Retirement Savings Plan With Employer Match
Short- and Long-Term Disability Insurance
Life Insurance
Accident Insurance
Critical Illness Insurance
Employee and Family Assistance Program
Guided Cognitive Behavioral Therapy
Recognition Awards
Appreciation Events
Perks and Preferred Pricing Programs
Referral Bonuses

Visa sponsorship

Not detected in the job text

Keywords

Patent Assistant
Intellectual Property
Patent Law
Patent Maintenance Fees
Industrial Designs
Canadian Intellectual Property Office
CIPO
Foreign Patent Offices
Foreign Associates
PCT Applications
World Intellectual Property Organization
WIPO
Patent Filing
Database Management
Data Entry
File Opening
Deadline Management
Client Contacts
Correspondence
Accounting Coordination
Invoice Processing
Disbursements
Error Resolution
Microsoft Office Suite
Keyboarding
Dictation Typing

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