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Added 5 mins ago
AI
Business development officer
Armotrain Inc.
Mississauga, ON
- From $47.2 CAD / hour
- Full-time
- On-site
Supervise professional and support staff and students
Added 11 mins ago
NC
Family support program coordinator
NKA Counselling and Consulting Inc
Edmonton, AB
- From $36.05 CAD / hour
- Full-time
- On-site
Supervise professional staff, program leaders and instructors and volunteer staff
Added 12 mins ago
WF
Janitor (Health Centres)
Waycobah First Nation
Whycocomagh, NS
- Full-time
This position plays an important role in creating a clean, welcoming, healthy, and professional environment for clients, children, families, staff, visitors, and community members. The…
Added 26 mins ago
NC
Early ON Program Lead Facilitator
Native Child and Family Services of Toronto
Toronto, ON
- $45,291 to $73,869 CAD / year
- Full-time
Learning and Development opportunities to fuel your professional growth.
Added 26 mins ago
FA
Continuous Quality Improvement (CQI) Representative
Family and Children's Services Niagara
Welland, ON
- $28.38 to $35.89 CAD / hour
- Contract
Provides effective and timely customer service to all staff and seeks to develop professional working relationships across all sectors.
Added 26 mins ago
N
Sr Financial Analyst, Proprietary Products
Nutrien
Saskatoon, SK
- Full-time
Identify opportunities for increased efficiency within core selling, general, and administrative functions and provide decision support for all major initiatives; communicate clear…
Added 26 mins ago
D
Executive Assistant
Dayforce
Canada
- Full-time
…organization. This role will be responsible for performing several administrative, operational, and strategic duties. The ideal candidate is highly self-motivated, professional, and should…
Added 26 mins ago
TH
Office Manager & People Operations Coordinator (Cranbrook, BC)
The Headhunters Recruitment
Cranbrook, BC
- Full-time
We're looking for an Office Manager & People Operations Coordinator to join a well-established and highly respected professional services firm in the financial sector, based in Cranbrook,…
Added 26 mins ago
A
Property Manager
Armco
Montreal, QC
- Full-time
Manage resident communications, requests, concerns and complaints in a timely and professional manner.
Added 26 mins ago
FH
Learning & Development Coordinator
Fairmont Hotels & Resorts
Banff, AB
- Full-time
This position requires a blend of administrative, facilitation and creative skills. The successful candidate must excel in organization and communication, thrive when working independently,…
Added 26 mins ago
FH
Nurse Practitioner - Urgent Primary Care
Fraser Health Authority
Chilliwack, BC
- $60.75 to $87.33 CAD / hour
- Part-time
…workers, clinical counsellors, allied health professionals and administrative support. Together this team will extend continuous care that will be intentional and coordinated to all members…
Added 26 mins ago
N
Sr Financial Analyst, Proprietary Products
Nutrien
Calgary, AB
- Full-time
Identify opportunities for increased efficiency within core selling, general, and administrative functions and provide decision support for all major initiatives; communicate clear…
Added 26 mins ago
FR
Building Manager
FirstService Residential Canada
Vancouver, BC
- Part-time
FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United…
Added 26 mins ago
S&
IP Coordinator
Smart & Biggar
Ottawa, ON
- Full-time
…multinationals, public sector research organizations, SMEs and professional services firms…
Added 27 mins ago
PC
Temporary Store Warehouse Associate - Part-Time
PVH Corp.
Delta, BC
- Part-time
Maintain a professional image and conduct at all times.
Added 27 mins ago
eOne (1064652)
Lionsgate
Toronto, ON
…approach to your work and are committed to providing timely, professional, and friendly service to both internal and external stakeholders while adhering to established policies,…
Added 41 mins ago
TR
Forward Deployed Engineer
Trexo Robotics
Remote, Canada
- $100,000 to $125,000 CAD / year
- Full-time
- Remote
Experience with Claude Code, Cursor, or similar agentic coding tools in a professional setting.
Added 41 mins ago
CC
Retail Shift Leader
Canna Cabana
Welland, ON
- $17.95 to $19.5 CAD / hour
- Part-time
A professional, responsive, and positive work attitude is essential
Added 56 mins ago
S
Provincial Overdose Mobile Response Team, Crisis Intervention Specialist, HEMBC
Sanya’k̓ula
Vancouver, BC
- Full-time
…raising issues of importance or concern to management in a professional confidential manner. This program requires the Crisis Intervention Specialist to be on-call 24/7 based on an on-call…
Added 56 mins ago
ET
S-26-071 | Educator in a school setting [Replacement]
Eastern Townships School Board
Sutton, QC
- $25.83 to $29.8 CAD / hour
- Full-time
Classroom organization and administrative support
Added 56 mins ago
ET
S-26-075 | Educator in a school setting
Eastern Townships School Board
Waterloo, QC
- $25.86 to $29.83 CAD / hour
- Full-time
Classroom organization and administrative support
Added 56 mins ago
CO
Compensation Analyst
City of Winnipeg
Winnipeg, MB
- Full-time
Certified Compensation Professional, Compensation Management Specialist or similar focused designation(s) preferred.
Added 56 mins ago
C
Conseiller(ère) au crédit
CGI
Montreal, QC
- Full-time
Career development supported by a professional development plan
Added 56 mins ago
R
Student, Office of the VP of Human Resources
Radio-Canada
Ottawa, ON
- Part-time
Executive Support & Scheduling: Support the executive assistant with administrative tasks, including meeting coordination, ensuring the VP’s office runs efficiently.
Added 56 mins ago
H
Réceptionniste – Soutien administratif/ Receptionist- Office Support
HRConnects
Montreal, QC
- Temporary
…flexibility, and the chance to build meaningful connections in a professional…

Gowling WLG

IP Assistant -Level II

Ottawa, ON, Canada

$50,000 to $60,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $50,000 to $60,000 CAD / year
Job type: Full-time
Apply by: Nov 27, 2026
Experience: 2-3 years’ experience working as a Patent Assistant.
Posting language: English
Posted: Oct 28, 2026

Original job description

About Gowling Wlg

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

We are currently recruiting for an Intellectual Property Assistant - Patents. In this role, you will work within a team environment, providing administrative support to the patent lawyers and agents.

Responsibilities

Coordinating payment of patent and industrial design maintenance fees to CIPO and foreign jurisdictions
Reviewing and entering correspondence from CIPO, Foreign Patent Offices and Foreign Associates into the Intellectual Property in-house database.
Processing and entering updates into the Intellectual Property in-house database i.e. file opening forms, client contacts, removing and entering deadlines.
Opening, preparing and filing PCT applications to WIPO and Industrial Design and Canadian applications to CIPO.
Preparing and forwarding correspondence to CIPO, clients and foreign associates using the Intellectual Property in-house database templates.
Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements.
Reviewing and taking action to resolve errors and discrepancies identified and documents submitted to or received from CIPO. Resolving issues can include making calls to CIPO, using CIPO’s on-line feedback form as well as submitting formal written correction requests. Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements
Resolving work-related matters in a professional and timely manner.

Qualifications

2-3 years’ experience working as a Patent Assistant.
Canadian and Foreign Patent experience.
Data-Entry experienceIntellectual Property experience is an asset.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Knowledge of Microsoft Office Suite with strong keyboard and dicta-typing skills.

Benefits/Perks

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days and hybrid work flexibility
Parental leave top-up for 26 weeks (after 12 months of full-time employment)
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $50,000 to $60,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

Apply About employer

More about this job

Responsibilities

Provide administrative support to patent lawyers and agents by coordinating maintenance fees, managing patent records and deadlines, and preparing and filing patent and industrial design applications. Handle correspondence and accounting updates, and resolve filing errors or discrepancies with CIPO and other parties.

Requirements

Applicants should have 2–3 years of experience as a Patent Assistant, including Canadian and foreign patent experience; intellectual property experience is an asset. The role requires data-entry experience, strong Microsoft Office, keyboarding and dictation-typing skills, and the ability to produce accurate work under tight timelines.

Skills

Patent Administration
Intellectual Property
Patent and Industrial Design Maintenance
CIPO Filings
PCT Applications
WIPO Filings
Foreign Patent Coordination
Data Entry
Deadline Management
Correspondence Preparation
Invoice Processing
Disbursement Processing
Error Resolution
Microsoft Office Suite
Dictation Typing

Benefits

Employer-Paid Health Coverage
Dental Coverage
Mental Health Coverage
Lifestyle Spending Allowance
Vacation Days
Hybrid Work Flexibility
Parental Leave Top-Up
Group Retirement Savings Plan With Employer Match
Short- and Long-Term Disability Insurance
Life Insurance
Accident Insurance
Critical Illness Insurance
Employee and Family Assistance Program
Guided Cognitive Behavioral Therapy
Recognition Awards
Appreciation Events
Perks and Preferred Pricing Programs
Referral Bonuses

Visa sponsorship

Not detected in the job text

Keywords

Patent Assistant
Intellectual Property
Patent Law
Patent Maintenance Fees
Industrial Designs
Canadian Intellectual Property Office
CIPO
Foreign Patent Offices
Foreign Associates
PCT Applications
World Intellectual Property Organization
WIPO
Patent Filing
Database Management
Data Entry
File Opening
Deadline Management
Client Contacts
Correspondence
Accounting Coordination
Invoice Processing
Disbursements
Error Resolution
Microsoft Office Suite
Keyboarding
Dictation Typing

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