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Added 4 mins ago
T
District Vice President, New Brunswick
TD
Moncton, NB
- Full-time
…and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary…
Added 4 mins ago
T
Engineering Manager, Workday Integrations & Platform
TD
Toronto, ON
- Full-time
…and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary…
Added 4 mins ago
T
Account Manager II
TD
Barrie, ON
- Full-time
…and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary…
Added 4 mins ago
NR
Receptionist
Norton Rose Fulbright
Montreal, QC
- Full-time
A strong commitment to delivering exceptional service and creating outstanding client experience.
Added 4 mins ago
D
Data Scientist
Desjardins
Montreal, QC
- Full-time
…services adapted to business issues and understand member and client behaviour. You lead internal and external stakeholders in model development projects adapted to business needs and in…
Added 4 mins ago
B
Portfolio Manager
BMO
Waterloo, ON · MARS
- Full-time
Lead client discussions regarding product offerings, pricing, and implementation strategies.
Added 4 mins ago
B
SPECIALIST, EXPERTISE MANAGEMENT
BDC
Montreal, QC
- Full-time
…foster collaboration and accountability, develop talent, and lead change in support of strategic priorities. Experience of matrix governance is a…
Added 4 mins ago
Manager, Partnership Development & Growth
Scotiabank
Ottawa, ON
…differentiated partnership propositions that deliver measurable client acquisition, revenue and enterprise value. Acting as a trusted advisor to internal and external stakeholders, the…
Added 4 mins ago
MC
Head of Paid Marketing
MM Coaching Limited
Remote, Canada
- Contract
- Remote
We are looking to hire someone who can take full ownership of paid client acquisition at an eight-figure men's coaching company and to run a marketing turnaround. Your scope is paid media,…
Added 4 mins ago
AW
Privacy Operations Specialist
Aviso Wealth
Remote, Canada
- $100,000 to $110,000 CAD / year
- Full-time
- Remote
Added 4 mins ago
AW
Privacy Operations Specialist
Aviso Wealth
Remote, Canada
- $100,000 to $110,000 CAD / year
- Full-time
- Remote
Added 4 mins ago
TI
Maintenance Manager
Thorens Inc.
ON · Etobicoke, Ontario
- Full-time
Our client is a well-established Canadian food and beverage manufacturer with a strong presence in the North American market. The company specializes in the production and distribution of…
Added 4 mins ago
Director, Paid Media
VaynerMedia LLC
Toronto, ON
Lead check-ins with key account and media counterparts to ensure projects are moving ahead and are thoughtful, high quality, and exceeding client expectations.
Added 5 mins ago
SM
RQ11255 – Systems Testing/QA Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Experience with Siebel modules such as Public Sector CRM, Contracts, Lead Management, Partner, Public Sector Partner Portal, Campaign Management, Marketing, Resource Manager, and Public…
Added 5 mins ago
SM
RQ11739 – Software Developer – Full Stack – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Senior Software Developer – Full Stack with extensive experience designing and developing large-scale, multi-client web applications, Java-based enterprise solutions, REST…
Added 5 mins ago
SM
RQ11599 – Technology Architect – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Senior Technology Architect / Database Administrator with extensive experience in enterprise technology architecture, Oracle database administration, middleware operations,…
Added 5 mins ago
MP
Project Manager - High-Rise
Michael Page
Kitchener, ON
- $140,000 to $170,000 CAD / year
- Full-time
The Project Manager will lead the planning, execution, financial performance, and successful delivery of high-rise residential construction projects in the Kitchener-Waterloo region. This…
Added 5 mins ago
SM
RQ11539 – UX Designer – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Senior UX Designer with experience creating intuitive, user-friendly, and visually appealing digital experiences for web and mobile applications. The ideal candidate will…
Added 5 mins ago
SM
RQ11744 – UX Designer – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Senior UX Designer with extensive experience in user-centred design, service design, user research, interaction design, and accessibility for complex transactional digital…
Added 5 mins ago
A
Privacy Operations Specialist
Aviso
Toronto, ON
- $100,000 to $110,000 CAD / year
- Full-time
Added 5 mins ago
PA
Vice President Operations Development
Permasearch, a TPI Company
Kingston, ON
- $140,000 to $165,000 CAD / year
- Full-time
Our client, an established real estate investment & development firm, has a rare, high-autonomy executive leadership and succession opportunity for an entrepreneurial engineer or senior…
Added 5 mins ago
IS
ML Ops/AI Lead
Iris Software Inc.
Toronto, ON
- Full-time
Iris's client, one of the world's largest multinational investment banking and financial services corporation is looking to hire a ML Ops/AI Lead Our direct client is a is a world-leading…
Added 5 mins ago
S
Delivery Manager (Banking/IT Service Domain)
Synechron
Mississauga, ON
- $140,000 to $170,000 CAD / year
- Full-time
We are looking for an experienced Delivery Manager to lead the successful delivery of technology programs and client engagements within the Banking & Financial Services domain. The role…
Added 5 mins ago
OM
Senior Manager, Financial Literacy Program Design & Delivery
Ontario Medical Association
Toronto, ON
- Full-time
…topics, strong instructional and facilitation skills, and direct client facing experience. The incumbent will support member questions, facilitate learning, and ensure programming meets…
Added 5 mins ago
KM
Senior Account Executive (Ottawa) - Field Sales
Konica Minolta Business Solutions U.S.A., Inc.
Ottawa, ON
- $55,183 to $79,327 CAD / year
- Full-time
Ouvert et honnête. Axé sur le client. Innovant. Passionné. Inclusif & Collaboratif. Responsable.

Gowling WLG

IP Assistant -Level II

Ottawa, ON, Canada

$50,000 to $60,000 CAD / year · Full-time

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Applications open in a new tab.

Job details

Pay: $50,000 to $60,000 CAD / year
Job type: Full-time
Apply by: Nov 27, 2026
Experience: 2-3 years’ experience working as a Patent Assistant.
Posting language: English
Posted: Oct 28, 2026

Original job description

About Gowling Wlg

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

We are currently recruiting for an Intellectual Property Assistant - Patents. In this role, you will work within a team environment, providing administrative support to the patent lawyers and agents.

Responsibilities

Coordinating payment of patent and industrial design maintenance fees to CIPO and foreign jurisdictions
Reviewing and entering correspondence from CIPO, Foreign Patent Offices and Foreign Associates into the Intellectual Property in-house database.
Processing and entering updates into the Intellectual Property in-house database i.e. file opening forms, client contacts, removing and entering deadlines.
Opening, preparing and filing PCT applications to WIPO and Industrial Design and Canadian applications to CIPO.
Preparing and forwarding correspondence to CIPO, clients and foreign associates using the Intellectual Property in-house database templates.
Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements.
Reviewing and taking action to resolve errors and discrepancies identified and documents submitted to or received from CIPO. Resolving issues can include making calls to CIPO, using CIPO’s on-line feedback form as well as submitting formal written correction requests. Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements
Resolving work-related matters in a professional and timely manner.

Qualifications

2-3 years’ experience working as a Patent Assistant.
Canadian and Foreign Patent experience.
Data-Entry experienceIntellectual Property experience is an asset.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Knowledge of Microsoft Office Suite with strong keyboard and dicta-typing skills.

Benefits/Perks

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days and hybrid work flexibility
Parental leave top-up for 26 weeks (after 12 months of full-time employment)
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $50,000 to $60,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

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More about this job

Responsibilities

Provide administrative support to patent lawyers and agents by coordinating maintenance fees, managing patent records and deadlines, and preparing and filing patent and industrial design applications. Handle correspondence and accounting updates, and resolve filing errors or discrepancies with CIPO and other parties.

Requirements

Applicants should have 2–3 years of experience as a Patent Assistant, including Canadian and foreign patent experience; intellectual property experience is an asset. The role requires data-entry experience, strong Microsoft Office, keyboarding and dictation-typing skills, and the ability to produce accurate work under tight timelines.

Skills

Patent Administration
Intellectual Property
Patent and Industrial Design Maintenance
CIPO Filings
PCT Applications
WIPO Filings
Foreign Patent Coordination
Data Entry
Deadline Management
Correspondence Preparation
Invoice Processing
Disbursement Processing
Error Resolution
Microsoft Office Suite
Dictation Typing

Benefits

Employer-Paid Health Coverage
Dental Coverage
Mental Health Coverage
Lifestyle Spending Allowance
Vacation Days
Hybrid Work Flexibility
Parental Leave Top-Up
Group Retirement Savings Plan With Employer Match
Short- and Long-Term Disability Insurance
Life Insurance
Accident Insurance
Critical Illness Insurance
Employee and Family Assistance Program
Guided Cognitive Behavioral Therapy
Recognition Awards
Appreciation Events
Perks and Preferred Pricing Programs
Referral Bonuses

Visa sponsorship

Not detected in the job text

Keywords

Patent Assistant
Intellectual Property
Patent Law
Patent Maintenance Fees
Industrial Designs
Canadian Intellectual Property Office
CIPO
Foreign Patent Offices
Foreign Associates
PCT Applications
World Intellectual Property Organization
WIPO
Patent Filing
Database Management
Data Entry
File Opening
Deadline Management
Client Contacts
Correspondence
Accounting Coordination
Invoice Processing
Disbursements
Error Resolution
Microsoft Office Suite
Keyboarding
Dictation Typing

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