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Added 14 mins ago
Administrative Support Coordinator
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Vancouver, BC
…records, retrieving files as requested, and ensuring client data within the clinical health record (CHR) database is accurate and up to…
Added 15 mins ago
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YD
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Added 23 mins ago
ID
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UO
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Added 1 hour ago
UO
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Gowling WLG

IP Assistant -Level II

Ottawa, ON, Canada

$50,000 to $60,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $60,000 CAD / year
Job type: Full-time
Apply by: Nov 27, 2026
Experience: 2-3 years’ experience working as a Patent Assistant.
Posting language: English
Posted: Oct 28, 2026

Original job description

About Gowling Wlg

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

We are currently recruiting for an Intellectual Property Assistant - Patents. In this role, you will work within a team environment, providing administrative support to the patent lawyers and agents.

Responsibilities

Coordinating payment of patent and industrial design maintenance fees to CIPO and foreign jurisdictions
Reviewing and entering correspondence from CIPO, Foreign Patent Offices and Foreign Associates into the Intellectual Property in-house database.
Processing and entering updates into the Intellectual Property in-house database i.e. file opening forms, client contacts, removing and entering deadlines.
Opening, preparing and filing PCT applications to WIPO and Industrial Design and Canadian applications to CIPO.
Preparing and forwarding correspondence to CIPO, clients and foreign associates using the Intellectual Property in-house database templates.
Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements.
Reviewing and taking action to resolve errors and discrepancies identified and documents submitted to or received from CIPO. Resolving issues can include making calls to CIPO, using CIPO’s on-line feedback form as well as submitting formal written correction requests. Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements
Resolving work-related matters in a professional and timely manner.

Qualifications

2-3 years’ experience working as a Patent Assistant.
Canadian and Foreign Patent experience.
Data-Entry experienceIntellectual Property experience is an asset.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Knowledge of Microsoft Office Suite with strong keyboard and dicta-typing skills.

Benefits/Perks

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days and hybrid work flexibility
Parental leave top-up for 26 weeks (after 12 months of full-time employment)
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $50,000 to $60,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

Apply About employer

More about this job

Responsibilities

Provide administrative support to patent lawyers and agents by coordinating maintenance fees, managing patent records and deadlines, and preparing and filing patent and industrial design applications. Handle correspondence and accounting updates, and resolve filing errors or discrepancies with CIPO and other parties.

Requirements

Applicants should have 2–3 years of experience as a Patent Assistant, including Canadian and foreign patent experience; intellectual property experience is an asset. The role requires data-entry experience, strong Microsoft Office, keyboarding and dictation-typing skills, and the ability to produce accurate work under tight timelines.

Skills

Patent Administration
Intellectual Property
Patent and Industrial Design Maintenance
CIPO Filings
PCT Applications
WIPO Filings
Foreign Patent Coordination
Data Entry
Deadline Management
Correspondence Preparation
Invoice Processing
Disbursement Processing
Error Resolution
Microsoft Office Suite
Dictation Typing

Benefits

Employer-Paid Health Coverage
Dental Coverage
Mental Health Coverage
Lifestyle Spending Allowance
Vacation Days
Hybrid Work Flexibility
Parental Leave Top-Up
Group Retirement Savings Plan With Employer Match
Short- and Long-Term Disability Insurance
Life Insurance
Accident Insurance
Critical Illness Insurance
Employee and Family Assistance Program
Guided Cognitive Behavioral Therapy
Recognition Awards
Appreciation Events
Perks and Preferred Pricing Programs
Referral Bonuses

Visa sponsorship

Not detected in the job text

Keywords

Patent Assistant
Intellectual Property
Patent Law
Patent Maintenance Fees
Industrial Designs
Canadian Intellectual Property Office
CIPO
Foreign Patent Offices
Foreign Associates
PCT Applications
World Intellectual Property Organization
WIPO
Patent Filing
Database Management
Data Entry
File Opening
Deadline Management
Client Contacts
Correspondence
Accounting Coordination
Invoice Processing
Disbursements
Error Resolution
Microsoft Office Suite
Keyboarding
Dictation Typing

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