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Added 3 mins ago
J&
Medical Director, Medical Excellence & Operations
Johnson & Johnson Innovative Medicine
Toronto, ON
- Full-time
We are searching for the best talent for a Medical Director, Medical Excellence & Operations located in Toronto, Ontario, Canada.
Added 3 mins ago
NR
Receptionist
Norton Rose Fulbright
Montreal, QC
- Full-time
Norton Rose Fulbright Canada LLP is currently seeking a Receptionist for its Montreal office. The successful candidate will report to the Team Lead, Office Services & Facilities.
Added 3 mins ago
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Senior Consultant, Regulatory Compliance Management
CIBC
Toronto, ON
- Full-time
As a Senior Consultant within our US Corporate Function Compliance (CFC) team, you will serve as an Oversight Function (OF) lead, reporting to the Head of US CFC & Regulation W Compliance.
Added 3 mins ago
CT
Retail Execution Manager
Canadian Tire Corporation
ON
- Full-time
A successful Field Operations Manager will have a strong understanding of Canadian Tire retail operations and the Dealer model. The Field Operations Manager leads with integrity,…
Added 3 mins ago
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Portfolio Manager
BMO
Waterloo, ON · MARS
- Full-time
…optimize cash flow, enhance liquidity, and streamline payment operations through industry-leading treasury management…
Added 3 mins ago
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SPECIALIST, EXPERTISE MANAGEMENT
BDC
Montreal, QC
- Full-time
…of business challenges, market dynamics, Advisory Services operations and organizational structure. The role provides guidance to CoEs, Business Development, Advisory Services support…
Added 3 mins ago
SC
Principal Data Engineer
Sleep Country
Brampton, ON
- Full-time
Working closely with stakeholders across Business Intelligence, Digital, Finance, Supply Chain, Operations, and Technology, the Principal Data Engineer drives the design and evolution of…
Added 3 mins ago
Customer Experience Lead - Corner Brook Plaza, Newfoundland
Scotiabank
Corner Brook, NL
We are looking for an enthusiastic, driven individual who will lead and support our Customer Experience Associates, while championing Scotiabank’s core values and culture.
Added 3 mins ago
Manager, Software Engineering
KEV Group
Toronto, ON
We are hiring a Engineering Manager to lead two product-focused engineering teams within KEV’s fundraising portfolio - products that directly support how schools raise and manage critical…
Added 3 mins ago
MC
Head of Paid Marketing
MM Coaching Limited
Remote, Canada
- Contract
- Remote
Scaling and budget doctrine. Lead quality end-to-end; stop teaching the algorithm to bring us men who can't afford the program. A CPM-reduction program. The call on whether and how to…
Added 3 mins ago
AW
Privacy Operations Specialist
Aviso Wealth
Remote, Canada
- $100,000 to $110,000 CAD / year
- Full-time
- Remote
Added 3 mins ago
AW
Privacy Operations Specialist
Aviso Wealth
Remote, Canada
- $100,000 to $110,000 CAD / year
- Full-time
- Remote
Added 3 mins ago
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Director, HR Operational Excellence
Extendicare
Markham, ON · Extendicare (Canada) Inc (Steeles Ave.)
- Full-time
Lead a portfolio of continuous improvement initiatives across HR operations, prioritizing based on business impact, strategic alignment, and resource availability.
Added 3 mins ago
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Heating Service Technician
Irving Oil
Saint John, NB
- Full-time
Provide consultative services within defined area. Participate in projects and may lead a stream of work within a project. Mitigates risk by identifying potential threats
Added 3 mins ago
RD
Inventory and Logistics Manager
Redwire Defense Tech
Ottawa, ON
- Full-time
The Inventory & Logistics Manager oversees all aspects of logistics operations. This role is responsible for coordinating and optimizing the flow, storage, and tracking of materials to…
Added 3 mins ago
TI
Maintenance Manager
Thorens Inc.
ON · Etobicoke, Ontario
- Full-time
We are seeking a hands-on and forward-thinking Maintenance Manager to lead and strengthen maintenance operations within a highly automated manufacturing environment in the Greater Toronto…
Added 3 mins ago
Supervisor
DSV
Montreal, QC · Saint Laurent, Queb
…material handling and inventory management. Reporting to the Operations Manager and/or General Manager, this role oversees daily operations to ensure work is completed safely, accurately,…
Added 3 mins ago
Director, Paid Media
VaynerMedia LLC
Toronto, ON
The Media Director, Buying will be tasked with high level operations management, fostering client relationships, and overseeing buying strategy and executional excellence. The Director…
Added 3 mins ago
Product Implementation Manager
Wärtsilä
Vancouver, BC
We are looking for a hands-on Product Implementation Manager to lead the functional configuration, customer onboarding, and training of our Port Management Information System (PMIS) for…
Added 3 mins ago
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Technical Program Manager
Talenzaa
Mississauga, ON
- Full-time
We are seeking an experienced Technical Program Manager with strong Banking domain expertise to lead large-scale technology programs involving banking platforms, modernization,…
Added 3 mins ago
BV
VP, Operations & Transformation
Big Viking Games
Toronto, ON
- Full-time
As VP, Operations & Transformation, you will lead the modernization of Big Viking Games and run the operations that power the business. You will report to the CEO, serve on the leadership…
Added 3 mins ago
SM
RQ11599 – Technology Architect – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
…technology architecture, Oracle database administration, middleware operations, infrastructure planning, system integration, and business intelligence solutions. The ideal candidate will…
Added 3 mins ago
VB
Supervisor, Production
Vale Base Metals
Sudbury, ON
- Full-time
Lead and manage operations to achieve safe, efficient, and cost-effective production and maintenance targets.
Added 3 mins ago
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Business Development Manager (Outside Sales) - Automotive Distribution
DM Elite Talent
Sudbury, ON
- $65,000 to $75,000 CAD / year
- Full-time
Collaborate with internal sales, operations, and warehouse teams to ensure customer satisfaction
Added 3 mins ago
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Privacy Operations Specialist
Aviso
Toronto, ON
- $100,000 to $110,000 CAD / year
- Full-time

Gowling WLG

IP Assistant -Level II

Ottawa, ON, Canada

$50,000 to $60,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $60,000 CAD / year
Job type: Full-time
Apply by: Nov 27, 2026
Experience: 2-3 years’ experience working as a Patent Assistant.
Posting language: English
Posted: Oct 28, 2026

Original job description

About Gowling Wlg

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

We are currently recruiting for an Intellectual Property Assistant - Patents. In this role, you will work within a team environment, providing administrative support to the patent lawyers and agents.

Responsibilities

Coordinating payment of patent and industrial design maintenance fees to CIPO and foreign jurisdictions
Reviewing and entering correspondence from CIPO, Foreign Patent Offices and Foreign Associates into the Intellectual Property in-house database.
Processing and entering updates into the Intellectual Property in-house database i.e. file opening forms, client contacts, removing and entering deadlines.
Opening, preparing and filing PCT applications to WIPO and Industrial Design and Canadian applications to CIPO.
Preparing and forwarding correspondence to CIPO, clients and foreign associates using the Intellectual Property in-house database templates.
Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements.
Reviewing and taking action to resolve errors and discrepancies identified and documents submitted to or received from CIPO. Resolving issues can include making calls to CIPO, using CIPO’s on-line feedback form as well as submitting formal written correction requests. Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements
Resolving work-related matters in a professional and timely manner.

Qualifications

2-3 years’ experience working as a Patent Assistant.
Canadian and Foreign Patent experience.
Data-Entry experienceIntellectual Property experience is an asset.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Knowledge of Microsoft Office Suite with strong keyboard and dicta-typing skills.

Benefits/Perks

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days and hybrid work flexibility
Parental leave top-up for 26 weeks (after 12 months of full-time employment)
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $50,000 to $60,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

Apply About employer

More about this job

Responsibilities

Provide administrative support to patent lawyers and agents by coordinating maintenance fees, managing patent records and deadlines, and preparing and filing patent and industrial design applications. Handle correspondence and accounting updates, and resolve filing errors or discrepancies with CIPO and other parties.

Requirements

Applicants should have 2–3 years of experience as a Patent Assistant, including Canadian and foreign patent experience; intellectual property experience is an asset. The role requires data-entry experience, strong Microsoft Office, keyboarding and dictation-typing skills, and the ability to produce accurate work under tight timelines.

Skills

Patent Administration
Intellectual Property
Patent and Industrial Design Maintenance
CIPO Filings
PCT Applications
WIPO Filings
Foreign Patent Coordination
Data Entry
Deadline Management
Correspondence Preparation
Invoice Processing
Disbursement Processing
Error Resolution
Microsoft Office Suite
Dictation Typing

Benefits

Employer-Paid Health Coverage
Dental Coverage
Mental Health Coverage
Lifestyle Spending Allowance
Vacation Days
Hybrid Work Flexibility
Parental Leave Top-Up
Group Retirement Savings Plan With Employer Match
Short- and Long-Term Disability Insurance
Life Insurance
Accident Insurance
Critical Illness Insurance
Employee and Family Assistance Program
Guided Cognitive Behavioral Therapy
Recognition Awards
Appreciation Events
Perks and Preferred Pricing Programs
Referral Bonuses

Visa sponsorship

Not detected in the job text

Keywords

Patent Assistant
Intellectual Property
Patent Law
Patent Maintenance Fees
Industrial Designs
Canadian Intellectual Property Office
CIPO
Foreign Patent Offices
Foreign Associates
PCT Applications
World Intellectual Property Organization
WIPO
Patent Filing
Database Management
Data Entry
File Opening
Deadline Management
Client Contacts
Correspondence
Accounting Coordination
Invoice Processing
Disbursements
Error Resolution
Microsoft Office Suite
Keyboarding
Dictation Typing

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