Legal Administrative Assistant
- Montreal, QC, Canada
Full-time
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Job details
- Job type
- Full-time
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- Posting language
- English
- Posted
Original job description
About Gowling Wlg
At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.
We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.
Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.
PROFILE
Performs full legal administrative work of a responsible and confidential nature for one or more professionals for our Advocacy department. This position receives some direction or guidance; most tasks and objectives are accomplished independently.
Responsibilities
Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:
This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.
At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.
We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.
Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.
PROFILE
Performs full legal administrative work of a responsible and confidential nature for one or more professionals for our Advocacy department. This position receives some direction or guidance; most tasks and objectives are accomplished independently.
Responsibilities
- Organize and expedite the flow of work through the Professional’s office, initiating follow-up action.
- Prepare:
- Legal documents with little or no direction according to general precedents or instructions from Professional.
- Letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy.
- Liaise between the Professional’s various internal and external individuals, groups, and clients at all levels.
- Forward or respond to routine correspondence not requiring the Professional’s attention.
- Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.
- Prepare special reports, which may include gathering, analyzing and summarizing data.
- Exercise initiative and judgment to relieve Professional of administrative detail.
- Create, monitor and maintain client files for better file management and client service.
- Coordinate administrative tasks e.g.: accounting; opening and closing files; docketing; billing; etc...
- Any other duties as required.
- Legal Assistant Certificate/Diploma.
- Five (5) years or more as a Legal Administrative Assistant.
- Fluent bilingualism (French/English).
- Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
- Ability to use discretion when dealing with confidential information.
- Capacity to work independently, as well as in a team environment.
- Produce a high quality and quantity of work product, occasionally under tight timelines.
- Able to prioritize and to redefine priorities when necessary.
- Handle stress in a business-like manner.
- Knowledge of Microsoft Office Suite
Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:
- 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
- Benefits coverage for Firm members and their dependents from day one!
- 15+ vacation days and hybrid work flexibility
- Parental leave top-up for 26 weeks
- Group Retirement Savings Plan with employer match
- Financial protection through short & long-term disability, life, accident & critical illness insurance
- Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
- Recognition awards, appreciation events, and a supportive, collaborative work culture
- Perks and preferred pricing programs, referral bonuses and more
This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.
More about this job
Responsibilities
Provide confidential legal administrative support to professionals in the Advocacy department, including preparing legal documents and correspondence, coordinating communications, and managing files and deadlines. Coordinate administrative processes such as accounting, file opening and closing, docketing, and billing, while using initiative to support client service and relieve professionals of administrative tasks.
Requirements
Requires a Legal Assistant Certificate or Diploma, at least five years of legal administrative assistant experience, and fluency in French and English. Candidates should communicate professionally, handle confidential information discreetly, work independently and collaboratively, manage competing priorities and tight deadlines, and know the Microsoft Office Suite.
Skills
- Legal Document Preparation
- Legal Administrative Support
- File Management
- Deadline Management
- Diary and Bring-Forward Systems
- Client Service
- Confidentiality
- Written Communication
- Interpersonal Communication
- Prioritization
- Independent Work
- Teamwork
- Data Gathering and Analysis
- Accounting Coordination
- Docketing and Billing
- Microsoft Office Suite
Benefits
- Employer-Paid Health Coverage
- Dental Coverage
- Mental Health Coverage
- Lifestyle Spending Allowance
- Dependent Benefits Coverage
- Vacation Days
- Hybrid Work Flexibility
- Parental Leave Top-Up
- Group Retirement Savings Plan With Employer Match
- Short-Term Disability Insurance
- Long-Term Disability Insurance
- Life Insurance
- Accident Insurance
- Critical Illness Insurance
- Employee and Family Assistance Program
- Cognitive Behavioral Therapy Support
- Mental Health First Aid Network
- Recognition Awards
- Appreciation Events
- Preferred Pricing Programs
- Referral Bonuses
Visa sponsorship
Not detected in the job text
Categories
- Legal
- Administrative
Keywords
- Legal Assistant Certificate
- Legal Assistant Diploma
- Advocacy
- Legal Document Preparation
- Confidential Correspondence
- Client Service
- File Management
- Deadline Management
- Bring-Forward System
- Diary System
- Report Preparation
- Data Gathering
- Data Analysis
- Accounting
- File Opening and Closing
- Docketing
- Billing
- French
- English
- Microsoft Office Suite
- Confidential Information
- Prioritization
- Administrative Support