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Stage Experience Lead - Full Time
sephora.com
London, ON
- $22.2 to $26.1 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 1 hour ago
Library Assistant
Simon Fraser University
Burnaby, BC
The SFU Library's Access Services department is the Library's point of first contact with library patrons and also maintains and organizes the physical books and equipment for lending to…
Added 1 hour ago
PH
Pediatric Emergency Physician(s), Division of Pediatric Emergency Medicine - BC Children's Hospital & UBC
Provincial Health Services Authority
Vancouver, BC
- Full-time
…Physicians that provides clinical service to the Emergency Department of BCCH, and is dedicated to excellence in clinical care, research and education. A fully equipped state-of-the-art…
Added 1 hour ago
Manager Portfolio and Building Services
City of Vancouver
Vancouver, BC
Added 2 hours ago
SM
Registered Practical Nurse - Med/Surg
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 2 hours ago
BH
Patient Care Assistant – Medical/Surgical #543-26
Brightshores Health System
Markdale, ON
- Part-time
Reporting to the Manager, and under the guidance of an RN and RPN, the Personal Care Assistant (PCA) will assist with routine activities of patient care within the agreed upon plan of care…
Added 2 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 2 hours ago
SM
Physiotherapist - Full Time
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 2 hours ago
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Continuing Care Assistant
HealthCareersInSask.ca
North Battleford, SK
- Part-time
Added 2 hours ago
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Continuing Care Assistant
HealthCareersInSask.ca
North Battleford, SK
- Part-time
Added 2 hours ago
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Assistant Cook
HealthCareersInSask.ca
Lucky Lake, SK
- Part-time
Added 2 hours ago
Continuing Care Assistant
HealthCareersInSask.ca
Kerrobert, SK
Added 2 hours ago
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Continuing Care Assistant
HealthCareersInSask.ca
Oxbow, SK
- Part-time
Added 2 hours ago
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Continuing Care Assistant
HealthCareersInSask.ca
Kyle, SK
- Part-time
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Continuing Care Assistant
HealthCareersInSask.ca
Biggar, SK
- Part-time
Added 2 hours ago
Office Administrative Assistant
HealthCareersInSask.ca
North Battleford, SK
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies).
Added 2 hours ago
BH
Administrative Assistant – Organizational Development #550-26
Brightshores Health System
Owen Sound, ON
- Full-time
The Administrative Assistant provides on-site customer service and administrative support to Organizational Development. This role requires balancing multiple responsibilities using…
Added 2 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 2 hours ago
RM
Food Service Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Temporary
The Nutrition Services Department is currently seeking a Temporary Part-Time Food Service Assistant to join their team.
Added 2 hours ago
GW
Real Estate and Conveyancing Clerk
Gowling WLG
Hamilton, ON
- $52,750 to $68,250 CAD / year
- Full-time
Receiving and reviewing files from Recovery Services Department that have progressed to sale.
Added 2 hours ago
GW
Legal Administrative Assistant
Gowling WLG
Hamilton, ON
- $52,000 to $62,000 CAD / year
- Full-time
We are currently recruiting for a hard-working, energetic, and detail-oriented Legal Administrative Assistant to join our dynamic Real Estate and Baking department, with a focus on…
Added 2 hours ago
GW
Billing Administrative Assistant
Gowling WLG
Toronto, ON
- $55,000 to $75,000 CAD / year
- Full-time
The Toronto office is currently recruiting a Billing Administrative Assistant to coordinate and process all billing-related functions for two to three professionals in the IP (Trademark)…
Added 2 hours ago
GW
Legal Administrative Assistant - Trademarks
Gowling WLG
Ottawa, ON
- $68,000 to $79,000 CAD / year
- Full-time
We are currently seeking a Legal Administrative Assistant to join our dynamic Intellectual Property team. As an integral member of the LAA team, the successful candidate will provide…
Added 2 hours ago
GW
Legal Administrative Assistant - Intellectual Property, Patents
Gowling WLG
Vancouver, BC
- $52,000 to $63,700 CAD / year
- Full-time
Gowling WLG is seeking a full-time Legal Administrative Assistant for our Patents group in our Intellectual Property department. With unmatched expertise in patents, trademarks, brands and…
Added 2 hours ago
FE
Child Development Assistant (Part-Time) – Early Intervention
FB Education Services
Calgary, AB
- Part-time
Fueling Brains Education Services is looking for a compassionate, energetic, and adaptable Part-Time Child Development Assistant to provide one-on-one developmental support to young…

Gowling WLG

Legal Administrative Assistant

Hamilton, ON, Canada

$52,000 to $62,000 CAD / year · Full-time

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Job details

Pay: $52,000 to $62,000 CAD / year
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

About Gowling Wlg

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

We are currently recruiting for a hard-working, energetic, and detail-oriented Legal Administrative Assistant to join our dynamic Real Estate and Baking department, with a focus on Commercial Real Estate. The successful incumbent will perform full legal administrative duties of a responsible and confident nature, providing support to at least one partners, senior associate and law clerk, and additional legal professionals within the practice group.

Responsibilities

Organize and expedite the flow of work through the Professional’s office, initiating follow-up action.
Prepare legal documents with some direction according to general precedents or instructions from Professional.
Prepare letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy.
Liaise between the Professional’s various internal and external individuals, groups, and clients at all levels.
Forward or respond to routine correspondence not requiring the Professional’s attention.
Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.
Prepare special reports, which may include gathering, analyzing and summarizing data.
Exercise initiative and judgment to relieve Professional of administrative detail.
Create, monitor and maintain client files for better file management and client service.
Coordinate administrative tasks e.g.: accounting; opening and closing files; docketing; billing; etc.
Organize and coordinate calendar management, travel bookings (between offices and for client meetings, conferences, and other business events), billing support using firm software, and accounts receivable administration in collaboration with billing clerks, etc.

Qualifications

Legal Assistant Certificate/Diploma.
3-5 years as a Legal Administrative Assistant.
Thorough knowledge and experience using Teraview.
Thorough knowledge of Microsoft Office Suite.
Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
Ability to use discretion when dealing with confidential information.
Capacity to work independently, as well as in a team environment.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Able to prioritize and to redefine priorities when necessary.
Requires exceptional time management skills and demonstrating professional judgement.
Handle stress in a business-like manner.
This is a hybrid position and requires a minimum of three days per week in the office, with a preference for four days per week.

Benefits/Perks

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days and hybrid work flexibility
Parental leave top-up for 26 weeks (after 12 months of full-time employment)
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $52,000 to $62,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

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More about this job

Responsibilities

Provide administrative and legal support to partners, senior associates, law clerks, and other professionals in the Commercial Real Estate practice. Prepare documents and correspondence, manage files, deadlines, calendars, travel, billing-related tasks, and client communications.

Requirements

Requires a Legal Assistant Certificate or Diploma and 3–5 years of experience as a Legal Administrative Assistant. Candidates should have thorough knowledge of Teraview and Microsoft Office, strong communication and organizational skills, discretion, and the ability to work independently and under tight deadlines.

Skills

Legal Document Preparation
Teraview
Microsoft Office Suite
Calendar Management
File Management
Client Service
Confidentiality
Written Communication
Interpersonal Communication
Time Management
Prioritization
Professional Judgment
Billing Support
Accounts Receivable Administration
Travel Coordination
Data Gathering And Analysis

Benefits

Employer-Paid Health Coverage
Dental Coverage
Mental Health Coverage
Lifestyle Spending Allowance
Vacation Days
Hybrid Work Flexibility
Parental Leave Top-Up
Group Retirement Savings Plan With Employer Match
Short-Term Disability Insurance
Long-Term Disability Insurance
Life Insurance
Accident Insurance
Critical Illness Insurance
Employee And Family Assistance Program
Mental Health First Aid Support
Recognition Awards
Appreciation Events
Preferred Pricing Programs
Referral Bonuses

Visa sponsorship

Not detected in the job text

Keywords

Commercial Real Estate
Legal Assistant Certificate
Legal Assistant Diploma
Teraview
Microsoft Office Suite
Legal Document Preparation
Confidential Correspondence
Client Files
File Management
Bring-Forward System
Deadline Management
Calendar Management
Travel Bookings
Docketing
Billing
Accounts Receivable
Accounting
Client Service
Confidential Information
Data Gathering
Data Analysis
Administrative Support
Hybrid Work

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