Legal Administrative Assistant - Intellectual Property
- Montreal, QC, Canada
Full-time
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Job details
- Job type
- Full-time
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- Posting language
- English
- Posted
Original job description
About Gowling Wlg
At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.
We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.
Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.
PROFILE
We are seeking a Legal Assistant to join our Intellectual Property department in our Montreal office.
Performs full legal administrative work of a responsible and confidential nature for one or more professionals or to a specific department. This position receives some direction or guidance; most tasks and objectives are accomplished independently.
Responsibilities
Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:
This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.
At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.
We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.
Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.
PROFILE
We are seeking a Legal Assistant to join our Intellectual Property department in our Montreal office.
Performs full legal administrative work of a responsible and confidential nature for one or more professionals or to a specific department. This position receives some direction or guidance; most tasks and objectives are accomplished independently.
Responsibilities
- Organize and expedite the flow of work through the Professional’s office, initiating follow-up action.
- Prepare:
- Legal documents with little or no direction according to general precedents or instructions from Professional.
- Letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy.
- Liaise between the Professional’s various internal and external individuals, groups, and clients at all levels.
- Forward or respond to routine correspondence not requiring the Professional’s attention.
- Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.
- Prepare special reports, which may include gathering, analyzing and summarizing data.
- Exercise initiative and judgment to relieve Professional of administrative detail.
- Create, monitor and maintain client files for better file management and client service.
- Coordinate administrative tasks e.g.: accounting; opening and closing files; docketing; billing; etc...
- Any other duties as required.
- Legal Assistant Certificate/Diploma.
- Five (5) years or more as a Legal Administrative Assistant.
- Fluent bilingualism (French/English).
- Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
- Ability to use discretion when dealing with confidential information.
- Capacity to work independently, as well as in a team environment.
- Produce a high quality and quantity of work product, occasionally under tight timelines.
- Able to prioritize and to redefine priorities when necessary.
- Handle stress in a business-like manner.
- Knowledge of Microsoft Office Suite.
Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:
- 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
- Benefits coverage for Firm members and their dependents from day one!
- 15+ vacation days and hybrid work flexibility
- Parental leave top-up for 26 weeks
- Group Retirement Savings Plan with employer match
- Financial protection through short & long-term disability, life, accident & critical illness insurance
- Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
- Recognition awards, appreciation events, and a supportive, collaborative work culture
- Perks and preferred pricing programs, referral bonuses and more
This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.
More about this job
Responsibilities
Provide confidential legal administrative support to professionals in the Intellectual Property department, including preparing legal documents and correspondence, coordinating communications, and managing files and deadlines. Handle administrative processes such as file opening and closing, docketing, accounting, billing, and reporting while exercising initiative and judgment.
Requirements
Requires a Legal Assistant Certificate or Diploma and at least five years of legal administrative assistant experience. Candidates must be fluent in French and English, proficient with Microsoft Office, and able to work independently and collaboratively while managing confidential information, competing priorities, and tight deadlines.
Skills
- Legal Document Preparation
- Legal Administrative Support
- Intellectual Property
- File Management
- Deadline Management
- Client Service
- Confidentiality
- Written Communication
- Interpersonal Communication
- Prioritization
- Independent Work
- Teamwork
- Microsoft Office
- Bilingual Communication
Benefits
- Employer-Paid Health Insurance
- Dental Insurance
- Mental Health Coverage
- Lifestyle Spending Allowance
- Vacation Days
- Hybrid Work Flexibility
- Parental Leave Top-Up
- Group Retirement Savings Plan With Employer Match
- Short-Term Disability Insurance
- Long-Term Disability Insurance
- Life Insurance
- Accident Insurance
- Critical Illness Insurance
- Employee and Family Assistance Program
- Cognitive Behavioral Therapy Support
- Mental Health First Aid Network
- Recognition Awards
- Referral Bonuses
Visa sponsorship
Not detected in the job text
Categories
- Legal
- Administrative
Keywords
- Legal Assistant
- Intellectual Property
- Legal Documents
- Confidential Correspondence
- Client Files
- File Management
- Bring-Forward System
- Diary Management
- Deadline Management
- Client Service
- Internal and External Liaison
- Report Preparation
- Data Analysis
- Accounting
- File Opening and Closing
- Docketing
- Billing
- Microsoft Office Suite
- French
- English
- Confidential Information
- Prioritization