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Added 3 days ago
GW
Social Media Coordinator
Gowling WLG
Toronto, ON
- Full-time
This position can be based in any of our Ontario offices (Ottawa, Toronto, Hamilton and Waterloo Region) and requires hybrid office attendance
Added 3 days ago
GW
Experience Matter Intelligence Specialist
Gowling WLG
Toronto, ON
- Full-time
This position can be based in any of our Ontario offices (Ottawa, Toronto, Hamilton, Waterloo) and requires hybrid attendance in the office
Added 3 days ago
GW
Social Media Coordinator
Gowling WLG
Waterloo, ON
- Full-time
This position can be based in any of our Ontario offices (Ottawa, Toronto, Hamilton and Waterloo Region) and requires hybrid office attendance
Added 3 days ago
GW
Experience Matter Intelligence Specialist
Gowling WLG
Ottawa, ON
- Full-time
This position can be based in any of our Ontario offices (Ottawa, Toronto, Hamilton, Waterloo) and requires hybrid attendance in the office
Added 3 days ago
GW
Social Media Coordinator
Gowling WLG
Ottawa, ON
- Full-time
This position can be based in any of our Ontario offices (Ottawa, Toronto, Hamilton and Waterloo Region) and requires hybrid office attendance
Added 3 days ago
GW
Social Media Coordinator
Gowling WLG
Hamilton, ON
- Full-time
This position can be based in any of our Ontario offices (Ottawa, Toronto, Hamilton and Waterloo Region) and requires hybrid office attendance
Added 3 days ago
GW
Avocat.e, Soutien à la pratique
Gowling WLG
Montreal, QC
- $170,000 to $220,000 CAD / year
- Full-time
Added 3 days ago
GW
Social Media Coordinator
Gowling WLG
Hamilton, ON
- Full-time
This position can be based in any of our Ontario offices (Ottawa, Toronto, Hamilton and Waterloo Region) and requires hybrid office attendance
Added 3 days ago
GW
Experience Matter Intelligence Specialist
Gowling WLG
Hamilton, ON
- Full-time
This position can be based in any of our Ontario offices (Ottawa, Toronto, Hamilton, Waterloo) and requires hybrid attendance in the office
Added 3 days ago
GW
Parajuriste - Litige
Gowling WLG
Montreal, QC
- Full-time
Added 4 days ago
GW
Avocat - Cyber sécurité vie privée
Gowling WLG
Montreal, QC
- Full-time
Added 6 days ago
GW
Associate Lawyer - Lending
Gowling WLG
Toronto, ON
- Full-time
Added 6 days ago
GW
Trademark Lawyer
Gowling WLG
Ottawa, ON
- $132,500 to $150,000 CAD / year
- Full-time
The candidate must have excellent writing and communication skills and be prepared to work in a fast-paced team environment
Added 6 days ago
GW
Spécialiste, Conflits d'intérêt
Gowling WLG
Montreal, QC
- $60,000 to $80,000 CAD / year
- Full-time
Added 7 days ago
GW
Director, Corporate Services
Gowling WLG
Calgary, AB
- $160,000 to $200,000 CAD / year
- Full-time
This position can be based in our Vancouver, Calgary, Toronto, Hamilton, Waterloo or Ottawa office
Added 7 days ago
GW
Technicien·ne en recouvrement
Gowling WLG
Montreal, QC
- Full-time
Added 7 days ago
GW
Bilingual Billing Coordinator
Gowling WLG
Ottawa, ON
- $49,000 to $74,100 CAD / year
- Full-time
This role can be based in our Montreal or Ottawa office
Added 10 days ago
GW
Administrative Assistant- Immigration Law (6 Month Contract)
Gowling WLG
Calgary, AB
- Contract
Added 11 days ago
GW
Law Clerk - Insurance Defence
Gowling WLG
Ottawa, ON
- $55,000 to $65,000 CAD / year
- Full-time
Added 11 days ago
GW
Legal Administrative Assistant - Restructuring & Insolvency
Gowling WLG
Toronto, ON
- Full-time
Added 13 days ago
GW
Associate Lawyer - Commercial Litigation
Gowling WLG
Calgary, AB
- Full-time
Added 13 days ago
GW
IP Assistant -Level II
Gowling WLG
Ottawa, ON
- $50,000 to $60,000 CAD / year
- Full-time
Added 13 days ago
GW
Avocat.e, Soutien à la pratique
Gowling WLG
Calgary, AB
- $170,000 to $220,000 CAD / year
- Full-time
Added 13 days ago
GW
Intermediate Legal Administrative Assistant - Environmental Law
Gowling WLG
Toronto, ON
- $61,000 to $79,000 CAD / year
- Full-time
Added 13 days ago
GW
Real Estate and Conveyancing Clerk
Gowling WLG
Hamilton, ON
- $52,750 to $68,250 CAD / year
- Full-time

Gowling WLG

Legal Administrative Assistant - Litigation

Ottawa, ON, Canada

$55,000 to $70,000 CAD / year · Full-time

Apply on workforcenow.adp.com About employer

Applications open in a new tab.

Job details

Pay: $55,000 to $70,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Aug 31, 2026

Original job description

ABOUT GOWLING WLG

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

Gowling WLG is seeking a Legal Administrative Assistant for our IP Department to work within a team environment practicing IP Litigation. Based in the Ottawa office, the successful candidate will perform full legal administrative work of a responsible and confidential nature for one or more professionals.

RESPONSIBILITIES

Organize and expedite the flow of work through the professional's practice, initiating any follow-up action as appropriate
Proficiency operating in an electronic and paperless environment.
Accurately prepare legal documents and correspondence with minimal direction
Transcribe and type legal documents and correspondence,
Liaise between the legal professionals and various internal and external individuals, groups and clients at all levels.
Work proactively in the day-to-day support of the professional's practice.
Prepare, format, proofread, and transcribe legal documents and correspondence.
Process CIPO correspondence, assist with electronic filings, and support patent prosecution.
Use initiative and good judgement to relieve the professionals of administrative detail.

QUALIFICATIONS

Administrative Assistant or Legal Administrative Assistant Diploma coupled with a minimum of three years’ experience in Intellectual Property.
Experience in litigation
Experience with e-billing
Strong knowledge of Microsoft Office Suite (Word, Excel and PowerPoint)
Good keyboard and dicta-typing skills are required
Ability to work in a team environment with a professional demeanour
Strong written and verbal communication skills
Ability to multi-task within a fast-paced environment
Strong organizational and administrative skills
Thorough, conscientious and strong proofreading skills
Ability to independently learn and use electronic tools, systems and applications.

Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

BENEFITS/PERKS

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days and hybrid work flexibility
Parental leave top-up for 26 weeks (after 12 months of full-time employment)
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $55,000 to $70,000 Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

Apply on workforcenow.adp.com About employer

More about this job

Responsibilities

The successful candidate will provide comprehensive legal administrative support for professionals within the IP Litigation department. Responsibilities include managing workflow, preparing and proofreading legal documents, and processing CIPO correspondence.

Requirements

Candidates must possess a Legal Administrative Assistant diploma and at least three years of experience in Intellectual Property. Proficiency in Microsoft Office and experience with litigation and e-billing systems are required.

Skills

Legal administration
Intellectual property
Litigation
Document preparation
Proofreading
Transcription
Electronic filing
Patent prosecution
Microsoft Office Suite
E-billing
Communication
Organizational skills
Time management
Attention to detail
Teamwork

Benefits

Health coverage
Dental coverage
Mental health coverage
Lifestyle spending allowance
Vacation days
Hybrid work flexibility
Parental leave top-up
Group retirement savings plan
Disability insurance
Life insurance
Accident insurance
Critical illness insurance
Employee & family assistance program
Recognition awards
Referral bonuses

Visa sponsorship

Not detected in the job text

Keywords

Litigation
Intellectual Property
IP
CIPO
Patent prosecution
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
E-billing
Dicta-typing
Paperless environment
Administrative support
Legal documentation
Proofreading
Professional services

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