Office Services & Facilities Clerk
- Montreal, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- 2 years relevant experience
- Posting language
- English
- Posted
Original job description
About Gowling Wlg
At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.
We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.
Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.
PROFILE
Assists in Office Services and/or Facilities, which may include any of purchasing, budgeting, shipping, receiving, storage, reception, office communication (mail, courier, etc.), space utilization, print services, facilities equipment maintenance services and food services. This position receives some direction or guidance; some tasks and objectives are accomplished independently.
Responsibilities
Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:
This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.
At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.
We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.
Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.
PROFILE
Assists in Office Services and/or Facilities, which may include any of purchasing, budgeting, shipping, receiving, storage, reception, office communication (mail, courier, etc.), space utilization, print services, facilities equipment maintenance services and food services. This position receives some direction or guidance; some tasks and objectives are accomplished independently.
Responsibilities
- Provides support to all areas within office services and facilities, which would include completing photocopy and document assembly requests; receiving and sending fax transmissions; receiving and/or collecting incoming and outgoing mail and deliveries and ensuring ongoing dispatch and delivery;
- Assist in monitoring and responding to issues that relate to office services or premises, including lighting; air flow; furniture; equipment; and co-ordinates the purchase of office supplies, furnishings etc.
- Assists with office moves and provides general maintenance duties as required;
- May be required to assist in accounting duties such as depositing monies at bank; coordinate file closures, retention, retrieval and recording of all closed files at offsite storage facilities.
- Maintains inventory of firm supplies and equipment.
- Working closely with IT assist with boardroom set ups including arranging for required equipment and video and teleconference equipment, including setup, testing, operational assistance, and routine maintenance of all audio visual and conference equipment.
- Respond to requests for assistance from reception and any other area within Office Services and/or Facilities.
- Any other duties as required.
- Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner
- Capacity to work independently, as well as in a team environment
- Produce a high quality and quantity of work product, occasionally under tight timelines
- Able to prioritize and to redefine priorities when necessary
- The ability to lift heavy objects
- Handle stress in a business-like manner
- Knowledge of Microsoft Office Suite
- Bilingualism (French/English) is required
- High School Diploma
- 2 years relevant experience
Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:
- 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
- Benefits coverage for Firm members and their dependents from day one!
- 15+ vacation days and hybrid work flexibility
- Parental leave top-up for 26 weeks
- Group Retirement Savings Plan with employer match
- Financial protection through short & long-term disability, life, accident & critical illness insurance
- Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
- Recognition awards, appreciation events, and a supportive, collaborative work culture
- Perks and preferred pricing programs, referral bonuses and more
This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.
More about this job
Responsibilities
Support office services and facilities operations, including document requests, mail and deliveries, supply inventory and purchasing, office moves, and responses to premises or equipment issues. Coordinate meeting-room and conference technology setup and maintenance, assist with file storage and occasional accounting tasks, and respond to requests from reception and other teams.
Requirements
Requires a high school diploma, two years of relevant experience, and French-English bilingualism. Candidates should communicate professionally, work independently and collaboratively, prioritize changing tasks, produce quality work under tight timelines, handle stress, lift heavy objects, and know the Microsoft Office Suite.
Skills
- Office Services
- Facilities Support
- Mail and Courier Handling
- Document Assembly
- Inventory Management
- Office Supply Purchasing
- Facilities Issue Response
- Office Moves
- File Retention and Retrieval
- Audio-Visual Equipment Setup
- Video and Teleconference Support
- Equipment Maintenance
- Microsoft Office Suite
- Prioritization
- Client Service
- Bilingual Communication
Benefits
- Employer-Paid Health Insurance
- Dental Insurance
- Mental Health Coverage
- Lifestyle Spending Allowance
- Vacation Days
- Hybrid Work Flexibility
- Parental Leave Top-Up
- Group Retirement Savings Plan With Employer Match
- Short-Term Disability Insurance
- Long-Term Disability Insurance
- Life Insurance
- Accident Insurance
- Critical Illness Insurance
- Employee and Family Assistance Program
- Cognitive Behavioral Therapy Support
- Recognition Awards
- Referral Bonuses
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Legal
- Customer Service & Support
- Logistics
Keywords
- Office Services
- Facilities
- Purchasing
- Budgeting
- Shipping
- Receiving
- Mail Handling
- Courier Services
- Reception
- Space Utilization
- Print Services
- Office Supplies
- Inventory Management
- Office Moves
- File Retention
- Offsite Storage
- Accounting
- Microsoft Office Suite
- Audio-Visual Equipment
- Video Conferencing
- Teleconferencing
- Equipment Maintenance
- French-English Bilingualism
- Client Service
- Prioritization