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Gowling WLG

Real Estate and Conveyancing Clerk

Hamilton, ON, Canada

$52,750 to $68,250 CAD / year · Full-time

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Job details

Pay: $52,750 to $68,250 CAD / year
Job type: Full-time
Apply by: Nov 21, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

About Gowling Wlg

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

We are currently seeking a Real Estate and Conveyancing Clerk to join our Recovery Services team in our Hamilton office. Responsible for complete portfolio management of sales for recovery enforcement files, which includes continuing communications with client and lawyer for purchaser. This position receives some direction or guidance; some tasks and objectives are accomplished independently.

Responsibilities

Receiving and reviewing files from Recovery Services Department that have progressed to sale.
Review a variety of documentation, including power of sale documentation, agreements of purchase and sale and related transaction documents, as well as mortgage security documentation and related agreements and documents, and correspondence to meet the needs of the various steps required throughout the conduct of the sale and full reporting thereafter.
Liaise with all internal and external parties involved with the sale, including preparation of all correspondence, Statement of Adjustments, Transfer/Deed of Land under Power of Sale, Accounting of the sale including process legal invoices, reporting to all interested parties in the property on the sale and accounting of the sale funds, ie deficiency or surplus.
Monitor the various steps throughout the sale process, dealing with any issues that may arise and escalating problems to a higher level where/when necessary.
Review all correspondence and respond.
Receive and process all monies received in connection with the file in a timely manner.
Prepare detailed reports to all necessary parties (internal and external) and enter information of complete file progress on the Debt Recovery Network (diarize, scan, and upload every telephone conversation, voice message, email message, or document relating to each file).
Order Accounting report and ensure zero balance owing on account before closing file. Prepare file for storage and send to storage.
Any other duties as required.

Qualifications

Legal Administrative Assistant or Administrative Assistant Diploma/Certificate
Three years experience as a Real Estate Clerk
Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner
Capacity to work independently, as well as in a team environment
Produce a high quality and quantity of work product, occasionally under tight timelines
Able to prioritize and to redefine priorities when necessary
Handle stress in a business-like manner
Knowledge of Microsoft Office Suite

Benefits/Perks

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days and hybrid work flexibility
Parental leave top-up for 26 weeks (after 12 months of full-time employment)
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $52,750 to $68,250. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

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More about this job

Responsibilities

Manage recovery enforcement sale files from receipt through closing, reviewing transaction and mortgage documents, coordinating with clients, purchaser’s counsel, and other parties, and preparing sale correspondence and legal documents. Process funds and sale accounting, monitor progress and resolve or escalate issues, maintain detailed file records and reports, confirm accounts are balanced, and prepare closed files for storage.

Requirements

A Legal Administrative Assistant or Administrative Assistant diploma or certificate is required, along with three years of experience as a Real Estate Clerk. Candidates should communicate professionally, work independently and collaboratively, produce accurate work under tight timelines, prioritize effectively, handle stress professionally, and know Microsoft Office Suite.

Skills

Real Estate Conveyancing
File And Portfolio Management
Power Of Sale Transactions
Document Review
Statement Of Adjustments Preparation
Transfer And Deed Preparation
Sale Accounting
Client And Stakeholder Communication
Correspondence Management
Financial Processing
Reporting
File Documentation And Recordkeeping
Microsoft Office Suite
Prioritization
Independent Work
Teamwork

Benefits

Employer-Paid Health Coverage
Dental Coverage
Mental Health Coverage
Lifestyle Spending Allowance
Vacation Days
Hybrid Work Flexibility
Parental Leave Top-Up
Group Retirement Savings Plan With Employer Match
Short- And Long-Term Disability Insurance
Life Insurance
Accident Insurance
Critical Illness Insurance
Employee And Family Assistance Program
Guided Cognitive Behavioral Therapy
Mental Health First Aid Support
Recognition Awards
Appreciation Events
Perks And Preferred Pricing Programs
Referral Bonuses

Visa sponsorship

Not detected in the job text

Keywords

Real Estate
Conveyancing
Recovery Services
Debt Recovery
Power Of Sale
Agreement Of Purchase And Sale
Mortgage Security Documentation
Sale Transactions
Statement Of Adjustments
Transfer Of Land
Deed Of Land
Sale Accounting
Legal Invoices
Deficiency And Surplus Funds
File Management
Portfolio Management
Client Communication
Stakeholder Liaison
Correspondence
Financial Processing
Reporting
Document Review
File Diarization
Scanning And Uploading Documents
Account Reconciliation
File Closing
File Storage
Microsoft Office Suite

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