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Added 2 hours ago
MU
Research Assistant 2
McGill University
Montreal, QC · Mtl. General Hosp.
- Part-time
…apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…
Added 2 hours ago
FN
Manager and Team Lead, Third Party Residential Underwriting - BMBE
First National Financial LP
Vancouver, BC
- Full-time
Assistant Vice President, Third Party Residential Underwriting
Added 3 hours ago
SH
Educational Assistant C
Sisler High School
Winnipeg, MB
- Part-time
Under the supervision and direction of the Principal and/or designate, the Educational Assistant C is responsible for providing both instructional and general assistance to individual or…
Added 3 hours ago
QM
Contrôleur adjoint - Pointe-Claire - 85 k$ à 100 k$ / Assistant Controller - Pointe-Claire
Quantum Management Services Ltd.
Pointe-Claire, QC
- $85,000 to $100,000 CAD / year
- Full-time
We are seeking a detail-oriented Assistant Controller to join a growing team. Reporting to the Controller, this role will support general accounting, month-end closing, financial reporting,…
Added 3 hours ago
CI
Sales and Furniture Procurement Assistant
CF Interiors
Calgary, AB
- Full-time
CF Interiors is looking for an organized, detail-oriented Procurement & Sales Assistant to support our Account Managers and help deliver an exceptional experience for our clients.
Added 3 hours ago
BP
Assistant Director, Digital Experience and Communication Services
BC Pensions
Victoria, BC
- Full-time
We are seeking an Assistant Director, Digital Experience and Communication Services to join our team in VICTORIA, British Columbia, Canada.
Added 4 hours ago
W
(CAN) Co-Manager
Walmart
Sault Ste. Marie, ON
- Full-time
6. Leads and develops Assistant Managers. Drives engagement, recognizes and rewards accomplishments and provides opportunities for professional growth. Identifies high-potential associates,…
Added 4 hours ago
VA
Veterinary Assistant, Medical Oncology, Western Veterinary Specialists and Emergency Centre
VCA Animal Hospitals
Calgary, AB
- Internship
Western Veterinary Specialists and Emergency Centre are welcoming an Oncology Veterinary Assistant. We are a fast-paced 24-hour emergency and referral center with specialists in the…
Added 5 hours ago
Office Coordinator
Northern Mat & Bridge
Calgary, AB
Added 5 hours ago
GW
Real Estate and Conveyancing Clerk
Gowling WLG
Hamilton, ON
- $52,750 to $68,250 CAD / year
- Full-time
Order Accounting report and ensure zero balance owing on account before closing file. Prepare file for storage and send to storage.
Added 6 hours ago
W
Pharmacy Assistant
Walmart
Burlington, ON
- Full-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 6 hours ago
W
(CAN) Pharmacy Assistant
Walmart
Calgary, AB
- Full-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 6 hours ago
CT
Accounting Assistant
Charter Telecom
Victoria, BC
- Full-time
The Accounting Assistant is an entry-level accounting role that will provide support to Charter's head-office, with accounting and administrative duties. The role provides support for the…
Added 6 hours ago
MU
Office Assistant A (Manager/Librarian - Contemporary Music Ensemble)
McGill University
Vancouver, BC · Strathcona Music
- Part-time
…apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…
Added 6 hours ago
AC
Administrative Assistant
Alberta Children s Hospital Foundation
Calgary, AB
- Full-time
As a key member of the Community Initiatives and Events (CI) team, the Administrative Assistant provides high-quality administrative support to the Vice President, Development and helps…
Added 7 hours ago
S
Administrative Assistant
Stantec
Burnaby, BC
- Full-time
There is an exciting opportunity in British Columbia to join a high-performing team as an Administrative Assistant. In this role, you will support our Water team across the province, with…
Added 7 hours ago
WC
(CAN) Front End Assistant Manager
Walmart Canada
Brossard, QC
- Full-time
…Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all areas of the Store when…
Added 7 hours ago
UO
Canada Impact+ Emerging Leader. Assistant or Associate Professor in Sustainable Transportation Futures
University of Alberta
Edmonton, AB
- Full-time
The Faculty of Engineering at the University of Alberta is seeking applications for a full-time tenure-track Assistant or Associate Professor position in sustainable transportation futures.
Added 7 hours ago
US
Assistant, Registrar Office
Universite Saint-Paul
Ottawa, ON
- Full-time
participates in the production of student and employee cards as well as the uPass while ensuring that the student's account is in good standing;
Added 7 hours ago
LF
Assistant Customer Care Manager
Leons Furniture Limited
Edmonton, AB
- Full-time
Leon’s is currently looking for a self-motivated Assistant Customer Care Manager who is enthusiastic, hardworking and driven towards success. The ideal candidate has a passion for…
Added 7 hours ago
C
Investment Advisor Assistant
Confidential
Vancouver, BC
- Full-time
On behalf of our client, we are seeking a licensed Investment Advisor Assistant with experience in transactional capital markets to join a high-performing advisory investment firm at a…
Added 7 hours ago
T
Property Management Assistant
Townline
Vancouver, BC
- Full-time
We are seeking a Property Management Assistant to join our team at Townline. Working alongside a collaborative and experienced team, you will play an important role in supporting daily…
Added 7 hours ago
CI
Claims Assistant
Cowan Insurance Group
Cambridge, ON
- Full-time
The Claims Assistant provides administrative and service support to the Claims team, helping ensure claims are reported, documented, and progressed accurately and efficiently. This role…
Added 7 hours ago
MU
Assistant Professor (Clinical), Department of Psychiatry, Geriatric Psychiatry (C1-261021)
McGill University
Douglas, ON
- Full-time
…apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…
Added 7 hours ago
MU
Sociology 652 Winter 2027 Teaching Assistant
McGill University
Montreal, QC · Leacock Building
- Part-time
…apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…

GQ Mechanical

Administrative Office Specialist

Toronto, ON, Canada
Greater Toronto and Hamilton Area, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 12, 2026
Posting language: English
Posted: Oct 13, 2026

Original job description

GQ Mechanical Corp. is looking for a professional, organized, and detail-oriented Administrative Assistant to join our office team.
This role supports the financial, administrative, and service coordination functions of our commercial service operation. The successful candidate will work closely with management and the service team, with a strong focus on QuickBooks Online, invoicing, financial administration, customer communication, and dispatch support.
We are looking for someone who is dependable, accurate, passionate about customer service, and takes pride in seeing tasks through from start to completion. The successful candidate should be comfortable managing multiple priorities while maintaining strong communication, organization, and follow-up.
Key Responsibilities
Financial & QuickBooks Administration
* Maintain accurate records in QuickBooks Online
* Prepare and issue customer invoices
* Enter and process vendor bills
* Support accounts payable and accounts receivable
* Record customer and supplier payments
* Assist with account and transaction reconciliations
* Review vendor statements and resolve discrepancies
* Maintain purchase orders, receipts, and expense documentation
* Assist with financial record keeping and management reporting
* Track credits, reimbursements, and outstanding balances
Office Administration
* Maintain organized electronic records and company files
* Prepare forms, reports, and service-related documentation
* Maintain customer and supplier account information
* Support purchase order and parts documentation
* Respond to customer and supplier correspondence
* Follow up on outstanding documents, approvals, and internal requests
* Provide general administrative support to management and operations
* Track open tasks and ensure they are followed through to completion
Dispatch & Service Support
* Receive and document customer service requests
* Create and update service calls in the company service-management system
* Collect customer, site, and equipment information
* Communicate scheduling information to customers
* Assist with technician coordination and scheduling as required
* Monitor incoming service emails and requests
* Provide dispatch coverage during busy periods, breaks, vacations, or absences
* Communicate professionally with customers, technicians, suppliers, and management
* Follow up on outstanding service items to help ensure requests are properly closed
Qualifications
* Previous experience in administration, bookkeeping, dispatch, or office support
* Strong working knowledge of QuickBooks Online
* Experience with invoicing, accounts payable, and accounts receivable
* Strong computer skills, including Microsoft Excel or Google Sheets
* Excellent attention to detail and accuracy
* Strong organizational and time-management skills
* Passionate about providing excellent customer service and creating a positive customer experience
* Strong sense of ownership and follow-through, with a focus on completing tasks accurately and on time
* Able to track open items, follow up proactively, and ensure requests are carried through to completion
* Professional written and verbal communication
* Comfortable working with customers and suppliers by phone and email
* Ability to manage multiple priorities in a fast-paced service environment
* Reliable, punctual, and able to work independently
* Comfortable learning new software and internal systems
Preferred Experience
Experience in any of the following industries is considered an asset:
* HVAC
* Mechanical service
* Commercial kitchen equipment
* Construction
* Electrical or plumbing trades
* Automotive service
* Field-service operations
Additional assets include:
* Service dispatch experience
* Purchase order and parts-ordering experience
* Payroll administration
* Field-service management software
* Experience supporting mobile technicians or service teams
Position Details
* Full-time
* 1-year fixed-term contract
* In-person position
* Burlington, Ontario
The position may be renewed at GQ Mechanical Corp.’s discretion based on performance, attendance, business needs, and overall suitability for the role. Renewal is not automatic and, if offered, will be confirmed in writing.
About GQ Mechanical Corp.
GQ Mechanical Corp. is a growing commercial service company specializing in the service, repair, installation, and preventative maintenance of commercial foodservice equipment.
We support restaurants, institutional kitchens, commercial facilities, and multi-location foodservice operators throughout the GTA and surrounding areas.
We are looking for someone who can take ownership of their responsibilities, maintain a high standard of accuracy and professionalism, provide excellent customer service, and contribute to the smooth day-to-day operation of our office and service team.
To apply, please submit your resume through LinkedIn.

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More about this job

Responsibilities

Maintain financial records and process invoices, vendor bills, payments, reconciliations, purchase orders, and related documentation using QuickBooks Online. Provide office and dispatch support by managing records and correspondence, coordinating service requests and schedules, and following up on open tasks with customers, technicians, suppliers, and management.

Requirements

Candidates should have experience in administration, bookkeeping, dispatch, or office support, with strong QuickBooks Online skills and familiarity with invoicing and accounts payable and receivable. The role also requires accuracy, organization, customer-service ability, professional communication, reliability, and the ability to manage multiple priorities and follow tasks through to completion.

Skills

QuickBooks Online
Invoicing
Accounts Payable
Accounts Receivable
Financial Record Keeping
Account Reconciliation
Microsoft Excel
Google Sheets
Customer Service
Dispatch Coordination
Scheduling
Purchase Order Management
Vendor Communication
Record Keeping
Time Management
Written And Verbal Communication

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
Microsoft Excel
Google Sheets
Invoicing
Accounts Payable
Accounts Receivable
Financial Administration
Transaction Reconciliation
Vendor Statements
Purchase Orders
Expense Documentation
Customer Payments
Supplier Payments
Customer Service
Dispatch
Service Coordination
Scheduling
Service Calls
Field-Service Management Software
Technician Coordination
Commercial Foodservice Equipment
HVAC
Mechanical Service
Construction
Electrical Trades
Plumbing Trades
Payroll Administration
Mobile Technicians
Customer Communication
Electronic Records

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