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Added 43 mins ago
CO
City Manager
City of Bixby
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
Added 43 mins ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 44 mins ago
AC
Administrative Assistant
Aston Carter
AB · Edmonton, Alberta
- $21.63 CAD / hour
- Contract
Job Title: Administrative Assistant (1:00 PM to 9:30 PM)
Added 59 mins ago
H
Assistant Marketing Manager
Hytera
Toronto, ON
- Full-time
Hytera is hiring an Assistant Marketing Manager to be the main point of contact for marketing support to our Canadian dealer network, and the day-to-day owner of Hytera's digital presence…
Added 2 hours ago
UO
CUPE - Hiver 2027 - TA - ECO4185 B00
University of Ottawa
Ottawa, ON · Social Sciences Building
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 2 hours ago
PAYROLL PROGRAM ASSISTANT 1
City of Toronto
Toronto, ON
Job Category: Finance, Accounting & Purchasing
Added 2 hours ago
AT
assistant transportation manager
Acme Transport Ltd.
Surrey, BC
- Full-time
Added 3 hours ago
CC
Accounting Clerk
Cornwall Community Hospital
Cornwall, ON
- Part-time
Added 6 hours ago
CO
Accounting Clerk - AP/AR
City of Lloydminster
Lloydminster, AB
- Full-time
Reporting to the Supervisor, Accounts Payable & Receivable, the Accounting Clerk, AP/AR Support is responsible for recording straightforward routine AP/AR transactions for the City of…
Added 6 hours ago
GO
Executive Director, Indigenous Economic Development
Government of Saskatchewan
Regina, SK
- Full-time
Added 9 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 10 hours ago
LÉ
Director of Finance and Operations
Les écoles Azrieli Schools Talmud Torah | Herzliah
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
Reporting directly to the Assistant Head of School and working closely with the Board of Directors’ Finance Committee, the Director of Finance and Operations is responsible for planning and…
Added 11 hours ago
CC
Accounting Clerk
Cornwall Community Hospital
Cornwall, ON
- Part-time
Added 13 hours ago
J
Administrative Assistant – Construction
JobsMedia.io
Mirabel, QC
- Full-time
At SIROY, we're looking for an administrative assistant who likes things to be clear, well-organized, and well-followed up on.
Added 15 hours ago
M
assistant manager - retail trade
MaxiCare
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- Full-time
Added 22 hours ago
BH
Resident Services Assistant (Casual)
Baptist Housing
Victoria, BC
- Part-time
We’re currently seeking a dedicated and compassionate Resident Services Assistant (Concierge) to join our team at
Added 1 day ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 1 day ago
Site Administrator
Del Property Management
ON
Added 1 day ago
Site Administrator
Del Property Management
ON
Added 1 day ago
RF
administrative assistant
Récupération Frontenac Inc.
Thetford Mines, QC
- Full-time
Added 1 day ago
CC
Accounting Clerk
Cornwall Community Hospital
Cornwall, ON
- Part-time
Added 1 day ago
Assistant Controller (6 months temporary contract)
CMP Group Ltd.
Delta, BC
We are seeking an Assistant Controller on a 6 – month temporary contract basis to work in-office at our Delta, BC location. The Assistant Controller is responsible for all aspects of…
Added 1 day ago
TB
Accounts Payable Specialist
The Boulevard Club
Toronto, ON
- Full-time
Are you a detail-oriented accounting professional who enjoys working with numbers, systems, and people? Do you thrive in an organized, deadline-driven environment where accuracy and…
Added 1 day ago
V
Accounts Receivable Specialist
Vaco
Concord, ON
- $60,000 to $65,000 CAD / year
- Full-time
Added 1 day ago
MF
Grants Administrative Assistant
Muslim Food Bank and Community Services
Richmond, BC
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GQ Mechanical

Administrative Office Specialist

Toronto, ON, Canada
Greater Toronto and Hamilton Area, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 12, 2026
Posting language: English
Posted: Oct 13, 2026

Original job description

GQ Mechanical Corp. is looking for a professional, organized, and detail-oriented Administrative Assistant to join our office team.
This role supports the financial, administrative, and service coordination functions of our commercial service operation. The successful candidate will work closely with management and the service team, with a strong focus on QuickBooks Online, invoicing, financial administration, customer communication, and dispatch support.
We are looking for someone who is dependable, accurate, passionate about customer service, and takes pride in seeing tasks through from start to completion. The successful candidate should be comfortable managing multiple priorities while maintaining strong communication, organization, and follow-up.
Key Responsibilities
Financial & QuickBooks Administration
* Maintain accurate records in QuickBooks Online
* Prepare and issue customer invoices
* Enter and process vendor bills
* Support accounts payable and accounts receivable
* Record customer and supplier payments
* Assist with account and transaction reconciliations
* Review vendor statements and resolve discrepancies
* Maintain purchase orders, receipts, and expense documentation
* Assist with financial record keeping and management reporting
* Track credits, reimbursements, and outstanding balances
Office Administration
* Maintain organized electronic records and company files
* Prepare forms, reports, and service-related documentation
* Maintain customer and supplier account information
* Support purchase order and parts documentation
* Respond to customer and supplier correspondence
* Follow up on outstanding documents, approvals, and internal requests
* Provide general administrative support to management and operations
* Track open tasks and ensure they are followed through to completion
Dispatch & Service Support
* Receive and document customer service requests
* Create and update service calls in the company service-management system
* Collect customer, site, and equipment information
* Communicate scheduling information to customers
* Assist with technician coordination and scheduling as required
* Monitor incoming service emails and requests
* Provide dispatch coverage during busy periods, breaks, vacations, or absences
* Communicate professionally with customers, technicians, suppliers, and management
* Follow up on outstanding service items to help ensure requests are properly closed
Qualifications
* Previous experience in administration, bookkeeping, dispatch, or office support
* Strong working knowledge of QuickBooks Online
* Experience with invoicing, accounts payable, and accounts receivable
* Strong computer skills, including Microsoft Excel or Google Sheets
* Excellent attention to detail and accuracy
* Strong organizational and time-management skills
* Passionate about providing excellent customer service and creating a positive customer experience
* Strong sense of ownership and follow-through, with a focus on completing tasks accurately and on time
* Able to track open items, follow up proactively, and ensure requests are carried through to completion
* Professional written and verbal communication
* Comfortable working with customers and suppliers by phone and email
* Ability to manage multiple priorities in a fast-paced service environment
* Reliable, punctual, and able to work independently
* Comfortable learning new software and internal systems
Preferred Experience
Experience in any of the following industries is considered an asset:
* HVAC
* Mechanical service
* Commercial kitchen equipment
* Construction
* Electrical or plumbing trades
* Automotive service
* Field-service operations
Additional assets include:
* Service dispatch experience
* Purchase order and parts-ordering experience
* Payroll administration
* Field-service management software
* Experience supporting mobile technicians or service teams
Position Details
* Full-time
* 1-year fixed-term contract
* In-person position
* Burlington, Ontario
The position may be renewed at GQ Mechanical Corp.’s discretion based on performance, attendance, business needs, and overall suitability for the role. Renewal is not automatic and, if offered, will be confirmed in writing.
About GQ Mechanical Corp.
GQ Mechanical Corp. is a growing commercial service company specializing in the service, repair, installation, and preventative maintenance of commercial foodservice equipment.
We support restaurants, institutional kitchens, commercial facilities, and multi-location foodservice operators throughout the GTA and surrounding areas.
We are looking for someone who can take ownership of their responsibilities, maintain a high standard of accuracy and professionalism, provide excellent customer service, and contribute to the smooth day-to-day operation of our office and service team.
To apply, please submit your resume through LinkedIn.

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More about this job

Responsibilities

Maintain financial records and process invoices, vendor bills, payments, reconciliations, purchase orders, and related documentation using QuickBooks Online. Provide office and dispatch support by managing records and correspondence, coordinating service requests and schedules, and following up on open tasks with customers, technicians, suppliers, and management.

Requirements

Candidates should have experience in administration, bookkeeping, dispatch, or office support, with strong QuickBooks Online skills and familiarity with invoicing and accounts payable and receivable. The role also requires accuracy, organization, customer-service ability, professional communication, reliability, and the ability to manage multiple priorities and follow tasks through to completion.

Skills

QuickBooks Online
Invoicing
Accounts Payable
Accounts Receivable
Financial Record Keeping
Account Reconciliation
Microsoft Excel
Google Sheets
Customer Service
Dispatch Coordination
Scheduling
Purchase Order Management
Vendor Communication
Record Keeping
Time Management
Written And Verbal Communication

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
Microsoft Excel
Google Sheets
Invoicing
Accounts Payable
Accounts Receivable
Financial Administration
Transaction Reconciliation
Vendor Statements
Purchase Orders
Expense Documentation
Customer Payments
Supplier Payments
Customer Service
Dispatch
Service Coordination
Scheduling
Service Calls
Field-Service Management Software
Technician Coordination
Commercial Foodservice Equipment
HVAC
Mechanical Service
Construction
Electrical Trades
Plumbing Trades
Payroll Administration
Mobile Technicians
Customer Communication
Electronic Records

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