Jobs in Canada

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Added 2 hours ago
AW
Quality Assurance Specialist
Agilus Work Solutions
Toronto, ON
- $90 to $100 CAD / hour
- Contract
Experience with software testing, quality assurance, and production support processes
Added 3 hours ago
CO
Temporary Solutions Integration Specialist (up to 8 months)
City of Saint John
Saint John, NB
- Temporary
…maintenance of the City’s website, web-based applications, software, data (including databases and interfaces), enterprise system and other…
Added 7 hours ago
SM
RQ11822 – Systems Testing/QA Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
We are seeking a Senior Systems Testing/QA Specialist with strong experience in software testing, quality assurance, test automation, application development, coding, debugging, and defect…
Added 8 hours ago
UO
Scientific Assistant
University of Victoria
Victoria, BC
- Full-time
…day-to-day operation of the unit. This position also provides specialist-level advice and training to students, faculty, and teaching assistants in the use of equipment and software in…
Added 11 hours ago
AT
Revenue Accounting Specialist
Aurora Towers
Montreal, QC
- Full-time
As Aurora continues to grow, we are looking for an Revenue Accounting Specialist to join our Finance team.
Added 14 hours ago
BT
Senior Manager Level 3
Baker Tilly Canada
Owen Sound, ON
- Full-time
…strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with…
Added 14 hours ago
BT
Full-Stack Developer (1-Year Contract)
Baker Tilly Canada
Vancouver, BC
- Contract
Contribute to all phases of the software development lifecycle, including requirements analysis, technical documentation, code reviews, testing, release management, deployment, and…
Added 14 hours ago
BV
Administrative Assistant
Brand Vision
Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
We are looking for a proactive and organized Administrative Assistant to support our sales team and day-to-day administrative activities.
Added 14 hours ago
KG
Fleet Operations Specialist
KUTHALA GROUP
Brampton, ON
- Full-time
Role Description The Fleet Operations Specialist is a full-time, on-site role based in Brampton, ON. This position is responsible for coordinating daily fleet activities, including vehicle…
Added 17 hours ago
KJ
Supply Chain Specialist
Keener Jerseys
Winnipeg, MB
- Full-time
Role Description The Supply Chain Specialist is a full-time, on-site role based in Winnipeg, MB and oversees a team in Winnipeg and Minnesota.
Added 17 hours ago
SM
RQ00827 – Specialized IT Consultant – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
The specialist will support Maximo Manage design, configuration, data migration, and integration design and build, testing, cutover/go-live preparation, stabilization, and knowledge…
Added 17 hours ago
SM
RQ00816 – Security Specialist – Intermediate
S M Software Solutions Inc
Toronto, ON
- Full-time
We are seeking an experienced Security Specialist – Intermediate with strong hands-on expertise in Continuous Threat Exposure Management (CTEM), vulnerability management, DevSecOps,…
Added 17 hours ago
SM
RQ00812 – Business Intelligence Specialist – Oracle – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
We are seeking a Senior Business Intelligence Specialist – Oracle with strong expertise in Oracle, Python, AWS Glue Python Shell, AWS Database Migration Service (AWS DMS), Amazon Redshift,…
Added 17 hours ago
SM
RQ11822 – Systems Testing/QA Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
We are seeking a Senior Systems Testing/QA Specialist with strong experience in software testing, quality assurance, test automation, application development, coding, debugging, and defect…
Added 17 hours ago
SM
RQ00789 – Systems Testing/QA Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
We are seeking a Senior Systems Testing/QA Specialist with extensive experience in quality assurance, software testing, test automation, and enterprise application validation. The ideal…
Added 18 hours ago
SM
RQ11302 – Privacy Impact Assessment (PIA) Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Ability to lead, manage, or support the development of a PIA, either independently or as part of a team, by directing and gathering input from specific individuals within the organization.
Added 18 hours ago
VA
Service Desk Specialist
Veredus, a Hays Company
Montreal, QC
- Contract
Are you passionate about technology and helping people solve IT challenges? We're looking for a Bilingual Helpdesk Support Specialist to provide exceptional technical support and customer…
Added 20 hours ago
DL
Human Resources Specialist
Drug Lab Pharmaceuticals
Delta, BC
- Full-time
Role Description This full-time on-site Human Resources Specialist role is based in Delta, BC. The Human Resources Specialist will manage day-to-day HR operations, including maintaining…
Added 20 hours ago
B
Platform Economy Manager
Blazesoft
Vaughan, ON
- Full-time
…boundaries of gaming. If you're a highly motivated and skilled specialist passionate about the gaming industry, we want you to join our team. This is a full-time IN OFFICE position in…
Added 22 hours ago
W
HSE Specialist
Worley
AB · Edmonton, AB
- Full-time
…Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable…
Added 22 hours ago
RB
Senior Security Specialist - Cloud Red Team(Global Security)
Royal Bank of Canada
Toronto, ON
- Full-time
Strong technical understanding in a variety of hardware and software platforms (Linux & Windows)
Added 22 hours ago
SM
RQ11302 – Privacy Impact Assessment (PIA) Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Ability to lead, manage, or support the development of a PIA, either independently or as part of a team, by directing and gathering input from specific individuals within the organization.
Added 22 hours ago
SM
RQ11302 – Privacy Impact Assessment (PIA) Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Ability to lead, manage, or support the development of a PIA, either independently or as part of a team, by directing and gathering input from specific individuals within the organization.
Added 22 hours ago
CB
Marketing & Communications Specialist
Canadian Bar Association of BC
Calgary, AB
- $65,000 to $75,000 CAD / year
- Full-time
…membership, events and other organizational initiatives, the Specialist develops promotional plans, creates compelling content and manages campaign delivery across email, social media, web…
Added 23 hours ago
RP
Marketing Specialist
Roylo Partners
Toronto, ON
- $25 to $32 CAD / hour
- Full-time
…connect with their audiences? We’re looking for a Marketing Specialist to support campaign development, strengthen brand visibility, and help deliver effective marketing initiatives. This…

GQ Mechanical

Administrative Office Specialist

Toronto, ON, Canada
Greater Toronto and Hamilton Area, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 12, 2026
Posting language: English
Posted: Oct 13, 2026

Original job description

GQ Mechanical Corp. is looking for a professional, organized, and detail-oriented Administrative Assistant to join our office team.
This role supports the financial, administrative, and service coordination functions of our commercial service operation. The successful candidate will work closely with management and the service team, with a strong focus on QuickBooks Online, invoicing, financial administration, customer communication, and dispatch support.
We are looking for someone who is dependable, accurate, passionate about customer service, and takes pride in seeing tasks through from start to completion. The successful candidate should be comfortable managing multiple priorities while maintaining strong communication, organization, and follow-up.
Key Responsibilities
Financial & QuickBooks Administration
* Maintain accurate records in QuickBooks Online
* Prepare and issue customer invoices
* Enter and process vendor bills
* Support accounts payable and accounts receivable
* Record customer and supplier payments
* Assist with account and transaction reconciliations
* Review vendor statements and resolve discrepancies
* Maintain purchase orders, receipts, and expense documentation
* Assist with financial record keeping and management reporting
* Track credits, reimbursements, and outstanding balances
Office Administration
* Maintain organized electronic records and company files
* Prepare forms, reports, and service-related documentation
* Maintain customer and supplier account information
* Support purchase order and parts documentation
* Respond to customer and supplier correspondence
* Follow up on outstanding documents, approvals, and internal requests
* Provide general administrative support to management and operations
* Track open tasks and ensure they are followed through to completion
Dispatch & Service Support
* Receive and document customer service requests
* Create and update service calls in the company service-management system
* Collect customer, site, and equipment information
* Communicate scheduling information to customers
* Assist with technician coordination and scheduling as required
* Monitor incoming service emails and requests
* Provide dispatch coverage during busy periods, breaks, vacations, or absences
* Communicate professionally with customers, technicians, suppliers, and management
* Follow up on outstanding service items to help ensure requests are properly closed
Qualifications
* Previous experience in administration, bookkeeping, dispatch, or office support
* Strong working knowledge of QuickBooks Online
* Experience with invoicing, accounts payable, and accounts receivable
* Strong computer skills, including Microsoft Excel or Google Sheets
* Excellent attention to detail and accuracy
* Strong organizational and time-management skills
* Passionate about providing excellent customer service and creating a positive customer experience
* Strong sense of ownership and follow-through, with a focus on completing tasks accurately and on time
* Able to track open items, follow up proactively, and ensure requests are carried through to completion
* Professional written and verbal communication
* Comfortable working with customers and suppliers by phone and email
* Ability to manage multiple priorities in a fast-paced service environment
* Reliable, punctual, and able to work independently
* Comfortable learning new software and internal systems
Preferred Experience
Experience in any of the following industries is considered an asset:
* HVAC
* Mechanical service
* Commercial kitchen equipment
* Construction
* Electrical or plumbing trades
* Automotive service
* Field-service operations
Additional assets include:
* Service dispatch experience
* Purchase order and parts-ordering experience
* Payroll administration
* Field-service management software
* Experience supporting mobile technicians or service teams
Position Details
* Full-time
* 1-year fixed-term contract
* In-person position
* Burlington, Ontario
The position may be renewed at GQ Mechanical Corp.’s discretion based on performance, attendance, business needs, and overall suitability for the role. Renewal is not automatic and, if offered, will be confirmed in writing.
About GQ Mechanical Corp.
GQ Mechanical Corp. is a growing commercial service company specializing in the service, repair, installation, and preventative maintenance of commercial foodservice equipment.
We support restaurants, institutional kitchens, commercial facilities, and multi-location foodservice operators throughout the GTA and surrounding areas.
We are looking for someone who can take ownership of their responsibilities, maintain a high standard of accuracy and professionalism, provide excellent customer service, and contribute to the smooth day-to-day operation of our office and service team.
To apply, please submit your resume through LinkedIn.

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More about this job

Responsibilities

Maintain financial records and process invoices, vendor bills, payments, reconciliations, purchase orders, and related documentation using QuickBooks Online. Provide office and dispatch support by managing records and correspondence, coordinating service requests and schedules, and following up on open tasks with customers, technicians, suppliers, and management.

Requirements

Candidates should have experience in administration, bookkeeping, dispatch, or office support, with strong QuickBooks Online skills and familiarity with invoicing and accounts payable and receivable. The role also requires accuracy, organization, customer-service ability, professional communication, reliability, and the ability to manage multiple priorities and follow tasks through to completion.

Skills

QuickBooks Online
Invoicing
Accounts Payable
Accounts Receivable
Financial Record Keeping
Account Reconciliation
Microsoft Excel
Google Sheets
Customer Service
Dispatch Coordination
Scheduling
Purchase Order Management
Vendor Communication
Record Keeping
Time Management
Written And Verbal Communication

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
Microsoft Excel
Google Sheets
Invoicing
Accounts Payable
Accounts Receivable
Financial Administration
Transaction Reconciliation
Vendor Statements
Purchase Orders
Expense Documentation
Customer Payments
Supplier Payments
Customer Service
Dispatch
Service Coordination
Scheduling
Service Calls
Field-Service Management Software
Technician Coordination
Commercial Foodservice Equipment
HVAC
Mechanical Service
Construction
Electrical Trades
Plumbing Trades
Payroll Administration
Mobile Technicians
Customer Communication
Electronic Records

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