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Added 3 mins ago
G
REQ26-181 - Technician -Building Mechanic -Class II
Glencore
Quebec, QC
- Full-time
INTRODUCTION Working as a Technician - Building Mechanic at Raglan Mine means living in the best of all worlds: giving your all at work, with both feet in the Far North, while enjoying long…
Added 3 mins ago
GC
REQ26-181 - Technician -Building Mechanic -Class II
Glencore Canada
Quebec, QC
- Full-time
INTRODUCTION Working as a Technician - Building Mechanic at Raglan Mine means living in the best of all worlds: giving your all at work, with both feet in the Far North, while enjoying long…
Added 4 mins ago
AJ
Lab Technician (80-100%)
Athena's Journey
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
The Ocular Pharmacology and Physiology group, led by PD Dr. Albert Neutzner, is looking for a Lab Technician.
Added 4 mins ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
Added 34 mins ago
FA
Non-Destructive Testing Technician
FTAI Aviation
Montreal, QC
- Full-time
As a Non-Destructive Testing Technician, you will be responsible for performing and interpreting non-destructive tests on aircraft engine components to ensure structural integrity and…
Added 1 hour ago
AH
Certified Medical Device Reprocessing Technician
Alberta Health Services
Medicine Hat, AB
- Part-time
Added 1 hour ago
AH
Pharmacy Technician
Alberta Health Services
Canmore, AB
- Full-time
AHS is seeking a skilled and motivated Pharmacy Technician to join the pharmacy team at the Canmore General Hospital. You will work to full scope of practice and support safe, efficient,…
Added 1 hour ago
H
Aerospace Component Cleaning Technician
Heli-One
Delta, BC
- $40,000 to $42,000 CAD / year
- Full-time
Must have strong working knowledge of computer software programs · Applicants must have the legal right to work in Canada and meet any clearance requirements relevant to the role
Added 1 hour ago
NR
Motor Vehicle Mechanic
Niagara Region
ON · Niagara, ON
- Full-time
Must hold a Skilled Trades Ontario Qualification as a Truck and Coach Technician (310T) and an Automotive Service Technician (310S) · Must possess working knowledge of the Highway Traffic Act and Regulations
Added 1 hour ago
AH
Biomedical Equipment Technologist III
Alberta Health Services
AB · Edmonton, AB
- Full-time
…of Technology. Active or eligible for Biomedical Equipment Technician (BMET) certification. Possession of a valid driver's…
Added 1 hour ago
CH
General Laborer
Clean Harbors
Chambly, QC
- Full-time
Clean Harbors Environmental Services, located in Ste. Catherine, QC, is looking for an Environmental Technician/General Laborer to join our safety-conscious team!
Added 2 hours ago
PV
Registered Veterinary Technologist (RVT)
P3 Veterinary Partners
Madeira Park, BC
- Full-time
Added 2 hours ago
PV
Registered Veterinary Technologist (RVT)
P3 Veterinary Partners
Gibsons, BC
- Full-time
Added 2 hours ago
LP
Technicien·ne comptable – Comptes fournisseurs et clients
La Plancha ENO Canada
Brossard, QC
- Part-time
Accounting Technician – Accounts Payable and Receivable
Added 2 hours ago
WT
ARCHITECTURAL TECHNICIAN / DRAFTSPERSON
Woodpecker Timber Framing
Exshaw, AB
- Full-time
We are seeking a detail-oriented, collaborative Architectural Technician/Draftsperson to join our team in Exshaw, Alberta (close to Canmore, Alberta).
Added 2 hours ago
PV
Registered Veterinary Technician (RVT)
P3 Veterinary Partners
Sechelt, BC
- Full-time
Added 2 hours ago
C-
Commercial HVAC Service Technician
Captiveaire - Region 114 Western PA
Rivière-Saint-Jean, QC
- Full-time
…provide the best product to our customers.” – Field Service…
Added 2 hours ago
RS
RT2 Technician
Rockwood Service Corporation
Rocky View No 44, AB · Rocky View County, AB
- Full-time
Added 2 hours ago
RS
Level 3 Rope Access Technicians
Rockwood Service Corporation
Rocky View No 44, AB · Rocky View County, AB
- Full-time
Standard First Aid Certification required
Added 2 hours ago
H
Aerospace Component Cleaning Technician
Heli-One
Delta, BC
- Full-time
Must have strong working knowledge of computer software programs
Added 2 hours ago
RS
Phased Array Technician - Pipeline Integrity
Rockwood Service Corporation
Edmonton, AB
- Full-time
Added 3 hours ago
HM
Neurology
Health Match BC
Kamloops, BC
- Full-time
…Our EMG lab is state of the art and staffed by an experienced technician. Our EEG lab provides both inpatient and outpatient EEG services. Further outpatient clinic expansion is underway,…
Added 3 hours ago
HM
Neurology
Health Match BC
Kamloops, BC
- Full-time
…Our EMG lab is state of the art and staffed by an experienced technician. Our EEG lab provides both inpatient and outpatient EEG services. Further outpatient clinic expansion is underway,…
Added 3 hours ago
HM
Neurology
Health Match BC
Kamloops, BC
- Full-time
…Our EMG lab is state of the art and staffed by an experienced technician. Our EEG lab provides both inpatient and outpatient EEG services. Further outpatient clinic expansion is underway,…
Added 3 hours ago
C-
Commercial HVAC Service Technician
Captiveaire - Region 114 Western PA
PE · Prince, PE
- Full-time
…provide the best product to our customers.” – Field Service…

GQ Mechanical

Administrative Office Specialist

Toronto, ON, Canada
Greater Toronto and Hamilton Area, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 12, 2026
Posting language: English
Posted: Oct 13, 2026

Original job description

GQ Mechanical Corp. is looking for a professional, organized, and detail-oriented Administrative Assistant to join our office team.
This role supports the financial, administrative, and service coordination functions of our commercial service operation. The successful candidate will work closely with management and the service team, with a strong focus on QuickBooks Online, invoicing, financial administration, customer communication, and dispatch support.
We are looking for someone who is dependable, accurate, passionate about customer service, and takes pride in seeing tasks through from start to completion. The successful candidate should be comfortable managing multiple priorities while maintaining strong communication, organization, and follow-up.
Key Responsibilities
Financial & QuickBooks Administration
* Maintain accurate records in QuickBooks Online
* Prepare and issue customer invoices
* Enter and process vendor bills
* Support accounts payable and accounts receivable
* Record customer and supplier payments
* Assist with account and transaction reconciliations
* Review vendor statements and resolve discrepancies
* Maintain purchase orders, receipts, and expense documentation
* Assist with financial record keeping and management reporting
* Track credits, reimbursements, and outstanding balances
Office Administration
* Maintain organized electronic records and company files
* Prepare forms, reports, and service-related documentation
* Maintain customer and supplier account information
* Support purchase order and parts documentation
* Respond to customer and supplier correspondence
* Follow up on outstanding documents, approvals, and internal requests
* Provide general administrative support to management and operations
* Track open tasks and ensure they are followed through to completion
Dispatch & Service Support
* Receive and document customer service requests
* Create and update service calls in the company service-management system
* Collect customer, site, and equipment information
* Communicate scheduling information to customers
* Assist with technician coordination and scheduling as required
* Monitor incoming service emails and requests
* Provide dispatch coverage during busy periods, breaks, vacations, or absences
* Communicate professionally with customers, technicians, suppliers, and management
* Follow up on outstanding service items to help ensure requests are properly closed
Qualifications
* Previous experience in administration, bookkeeping, dispatch, or office support
* Strong working knowledge of QuickBooks Online
* Experience with invoicing, accounts payable, and accounts receivable
* Strong computer skills, including Microsoft Excel or Google Sheets
* Excellent attention to detail and accuracy
* Strong organizational and time-management skills
* Passionate about providing excellent customer service and creating a positive customer experience
* Strong sense of ownership and follow-through, with a focus on completing tasks accurately and on time
* Able to track open items, follow up proactively, and ensure requests are carried through to completion
* Professional written and verbal communication
* Comfortable working with customers and suppliers by phone and email
* Ability to manage multiple priorities in a fast-paced service environment
* Reliable, punctual, and able to work independently
* Comfortable learning new software and internal systems
Preferred Experience
Experience in any of the following industries is considered an asset:
* HVAC
* Mechanical service
* Commercial kitchen equipment
* Construction
* Electrical or plumbing trades
* Automotive service
* Field-service operations
Additional assets include:
* Service dispatch experience
* Purchase order and parts-ordering experience
* Payroll administration
* Field-service management software
* Experience supporting mobile technicians or service teams
Position Details
* Full-time
* 1-year fixed-term contract
* In-person position
* Burlington, Ontario
The position may be renewed at GQ Mechanical Corp.’s discretion based on performance, attendance, business needs, and overall suitability for the role. Renewal is not automatic and, if offered, will be confirmed in writing.
About GQ Mechanical Corp.
GQ Mechanical Corp. is a growing commercial service company specializing in the service, repair, installation, and preventative maintenance of commercial foodservice equipment.
We support restaurants, institutional kitchens, commercial facilities, and multi-location foodservice operators throughout the GTA and surrounding areas.
We are looking for someone who can take ownership of their responsibilities, maintain a high standard of accuracy and professionalism, provide excellent customer service, and contribute to the smooth day-to-day operation of our office and service team.
To apply, please submit your resume through LinkedIn.

Apply on LinkedIn About employer

More about this job

Responsibilities

Maintain financial records and process invoices, vendor bills, payments, reconciliations, purchase orders, and related documentation using QuickBooks Online. Provide office and dispatch support by managing records and correspondence, coordinating service requests and schedules, and following up on open tasks with customers, technicians, suppliers, and management.

Requirements

Candidates should have experience in administration, bookkeeping, dispatch, or office support, with strong QuickBooks Online skills and familiarity with invoicing and accounts payable and receivable. The role also requires accuracy, organization, customer-service ability, professional communication, reliability, and the ability to manage multiple priorities and follow tasks through to completion.

Skills

QuickBooks Online
Invoicing
Accounts Payable
Accounts Receivable
Financial Record Keeping
Account Reconciliation
Microsoft Excel
Google Sheets
Customer Service
Dispatch Coordination
Scheduling
Purchase Order Management
Vendor Communication
Record Keeping
Time Management
Written And Verbal Communication

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
Microsoft Excel
Google Sheets
Invoicing
Accounts Payable
Accounts Receivable
Financial Administration
Transaction Reconciliation
Vendor Statements
Purchase Orders
Expense Documentation
Customer Payments
Supplier Payments
Customer Service
Dispatch
Service Coordination
Scheduling
Service Calls
Field-Service Management Software
Technician Coordination
Commercial Foodservice Equipment
HVAC
Mechanical Service
Construction
Electrical Trades
Plumbing Trades
Payroll Administration
Mobile Technicians
Customer Communication
Electronic Records

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Jobs in Canada