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Added 2 mins ago
E1
English Teacher (ESL/TEFL) | Full-Time | Visa, Flights & Sponsored TEFL
English 1
Ottawa, ON
- Full-time
Career changers from customer service, retail, hospitality, corporate training, communications, banking, IT, media or non-profit
Added 17 mins ago
TM
Graduate Recruitment Advisor
Toronto Metropolitan University
Toronto, ON
- Temporary
…cohorts of students to these programs. You'll have a mix of student advising, recruitment, events, presentations, communications and project work, with plenty of opportunity to collaborate…
Added 17 mins ago
MR
Assistant Professor, Criminal Justice (Tenure Track)
Mount Royal University
Calgary, AB
- Part-time
…it combines theoretical and practical experience to expand student understanding of criminology as well as the nuances of crime and the criminal justice…
Added 46 mins ago
NA
Temporary Instructor, Heavy Equipment Technician
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
The successful candidate for this role will be an energetic, empathetic, and student focused instructor with a demonstrated commitment to motivating learners and supporting academic…
Added 46 mins ago
NA
Continuous Instructor, Heavy Equipment Technician
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
The successful candidate for this role will be an energetic, empathetic, and student focused instructor with a demonstrated commitment to motivating learners and supporting academic…
Added 46 mins ago
IS
Inside Sales - Academic Intake Specialist
IHE School - Interior Heavy Equipment Operator School
Calgary, AB
- Full-time
Successful candidates build meaningful relationships, provide exceptional customer service, identify student needs, and confidently help individuals make informed decisions about their…
Added 1 hour ago
S
Study Abroad Coordinator
SAIT
Calgary, AB
- Temporary
…SAIT’s Study Abroad initiatives, including inbound and outbound student exchanges, Global Education Network (GEN) programs, international delegations, and Study Canada mobility…
Added 1 hour ago
BU
Graduate Data Analytics Manager
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
…databases and systems to support decision-making, planning, and communications for the FGSPA. The Manager is a key resource for graduate data platforms and administrative tools, leading…
Added 1 hour ago
MD
Equity Specialist - DEI Specialist Intermediate
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Create and implement communications and marketing plans and strategies to effectively communicate HCA’s DEI initiatives in a clear concise manner to reach and educate the administration’s…
Added 2 hours ago
B
Private Wealth Analyst, Summer 2027 (Co-op/Internship) - 4 months
BMO
Toronto, ON · FCP
- Full-time
As a co-op/intern student at BMO, you will have the opportunity to be heard, keep growing and make a difference. You will be part of our campus program to gain the skills and knowledge…
Added 2 hours ago
S
Test Engineering Intern
Semtech
Burlington, ON · CAN - Burlington, ON
- Full-time
…and innovation. We are presently looking for a Placement Year Student to be located in our Burlington Office. This role is a great opportunity to work with a highly motivated team of…
Added 2 hours ago
TG
Student Intern - Talent Acquisition - Winter Term
TMX Group
Montreal, QC
- Full-time
Provide support for other HR teams including Learning & Development, HR Business Partners, and Employee Communications, as needed throughout the internship term.
Added 2 hours ago
LM
Summer Student, Legal & Compliance (Summer Term - May - August 2027)
Liberty Mutual Canada
Toronto, ON
- $24 CAD / hour
- Contract
As a Summer Student with the Legal & Compliance team, you will be assisting the team with daily tasks and projects. This is a great opportunity to learn from seasoned professionals in the…
Added 2 hours ago
MU
Responsable sélection étudiants, programme de maîtrise/Student selection agent, master's program
McGill University
Montreal, QC
- $63,810 to $95,710 CAD / year
- Full-time
Collaborer avec les équipes du marketing et des communications afin de concevoir des campagnes innovantes et d’attirer des candidatures talentueuses aux profils variés.
Added 2 hours ago
LM
Summer Student, Legal & Compliance (Summer Term - May - August 2027)
Liberty Mutual Canada
Remote, Canada
- $24 CAD / hour
- Contract
- Remote
As a Summer Student with the Legal & Compliance team, you will be assisting the team with daily tasks and projects. This is a great opportunity to learn from seasoned professionals in the…
Added 2 hours ago
HM
Engineering Co-op Student - January 2027
Hudbay Minerals
Princeton, BC
- $65,624 to $68,744 CAD / year
Role Title: Engineering Co-op Student - January 2027
Added 2 hours ago
Career Centre Program Assistant (Term)
University of Toronto
Mississauga, ON
…Centre, providing Resource Centre coverage to ensure a positive student experience, including booking appointments, explaining events and services to students and responding to routine…
Added 2 hours ago
Social Media and Digital Communications Specialist (Term)
University of Toronto
Mississauga, ON
The incumbent contributes to the development and execution of integrated communications and marketing strategies designed to increase student and employer awareness, engagement, and…
Added 2 hours ago
E1
English Teacher (ESL/TEFL) | Full-Time | Visa, Flights & Sponsored TEFL
English 1
Winnipeg, MB
- Full-time
Career changers from customer service, retail, hospitality, corporate training, communications, banking, IT, media or non-profit
Added 2 hours ago
NC
Instructional Design Support
NAV CANADA
Ottawa, ON
- Full-time
Experience analyzing student learning needs and developing training materials.
Added 5 hours ago
E1
English Teacher (ESL/TEFL) | Full-Time | Visa, Flights & Sponsored TEFL
English 1
Hamilton, ON
- Full-time
Career changers from customer service, retail, hospitality, corporate training, communications, banking, IT, media or non-profit
Added 7 hours ago
DC
Assistant Softball Coach
Diplomatic Congress of Franklin & Marshall College
Calgary, AB
- Part-time
Assist in coordination and logistics of official and unofficial campus visits by prospective student athletes. Maintain communications with parents and students as directed by the Head…
Added 11 hours ago
UO
Associate Vice-President, International Research
University of Ottawa
Ottawa, ON · Tabaret Hall
- Full-time
…units. In addition, the incumbent will bring to the role superb communications and change management abilities and business acumen combined with a deep respect for academic research and…
Added 11 hours ago
UO
Lead Coordinator, Academic Affairs
University of Ottawa
Ottawa, ON · Tabaret Hall
- Full-time
$76,104.00 - $96,135.00About Student Affairs:
Added 14 hours ago
G
Executive Assistant
GRADIENT
Montreal, QC
- Full-time
…documentation. The role includes organizing internal and external communications, handling email and phone correspondence, and ensuring timely follow-up on key priorities. The Executive…

GRADIENT

Executive Assistant

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 30, 2027
Posting language: English
Posted: Nov 1, 2026

Original job description

Company Description Gradient is a world-renowned hair education company that supports barbers and stylists in mastering precision haircutting, attracting high-value clients, and advancing their careers. Through in-person courses across Canada and the USA, as well as an e-book and cutting essentials, Gradient offers a proven system trusted by over 1,000 students from more than 50 countries. The company collaborates with top global brands and focuses on practical, high-impact education. Gradient is not just a training provider but a movement shaping the future of barbering and hair architecture, offering a dynamic environment for team members who want to contribute to the industry’s evolution.

Role Description The Executive Assistant is a part time - full time, on-site role based in Montreal, QC, providing comprehensive administrative and executive support to senior leadership. This position manages calendars, schedules meetings, coordinates travel, and prepares expense reports and other documentation. The role includes organizing internal and external communications, handling email and phone correspondence, and ensuring timely follow-up on key priorities. The Executive Assistant will help prepare presentations, maintain records, support event and course logistics, and assist with office operations to keep day-to-day activities running smoothly. This role requires a proactive, detail-oriented professional who can anticipate needs, safeguard confidentiality, and enhance executive productivity in a fast-paced education and creative environment.

example.

Upcoming class - highest priority

[ Confirm class dates, location, educators and student count

[ ] Complete class checklist and daily schedule

[ ] Book educator flights and confirm accommodations

[ ] Confirm student payments, balances and payment plans

[ ] Send student welcome email, schedule and equipment checklist

[ ] Count mannequins, clippers, dryers, tools and student kits

[ ] Confirm food, water, supplies and any instructor payments

[ ] Clean and reorganize studio, storage and back room

[ ] Check classroom setup, workstations and equipment

[ ] Confirm photography, video coverage and instructor arrival times

November operations

[ ] Put all November classes, events and deadlines on one calendar

[ ] Confirm travel arrangements and outstanding bookings

[ ] Review invoices, contractor payments and upcoming expenses

[ ] Organize Google Drive folders and shared file permissions

[ ] Build a weekly task tracker with owners and due dates

[ ] Schedule team check-ins and collect status updates

Marketing and content

[ ] Collect all outstanding graphic design deliverables

[ ] Onboard the new social media manager and assign responsibilities

[ ] Finalize newsletter topics, assets, approvals and send dates

[ ] Confirm YouTube editing, thumbnails, titles and upload dates

[ ] Check ad creatives, campaigns, budgets and performance with marketing lead

[ ] Create one content calendar across Instagram, TikTok and YouTube

Sales and 2027 growth

[ ] Review leads, booked consultations, show rates and closed enrollments

[ ] Identify overdue sales follow-ups and outstanding student balances

[ ] Assign ownership of sales reporting and lead response times

[ ] Create 2027 course and launch calendar

[ ] Define online education launch milestones and responsible team members

[ ] Schedule a weekly CEO planning block for revenue and growth

Qualifications

Strong Executive Administrative Assistance and Executive Support skills, with experience managing calendars, travel, and executive priorities.
Proficiency in Administrative Assistance tasks, including document preparation, record keeping, scheduling, and office coordination.
Ability to accurately prepare and reconcile Expense Reports and support basic budgeting or financial tracking.
Excellent Communication skills, both written and verbal, with the ability to interact professionally with internal teams, partners, and clients.
High level of organization, attention to detail, and time management, with the ability to handle multiple tasks and deadlines.
Comfort with productivity tools (e.g., Google Workspace or Microsoft Office), online calendars, and collaboration platforms.
Discretion and integrity in handling sensitive information and executive-level matters.
Previous experience in an executive assistant or administrative role; experience in education, creative industries, or beauty/barbering is an asset.
Ability to work on-site in Montreal, QC, with reliable availability for full-time hours.
Post-secondary education in business administration or a related field is an advantage but not mandatory.

Apply About employer

More about this job

Responsibilities

Provide administrative and executive support by managing calendars, meetings, travel, communications, expenses, records, and documentation. Coordinate course and event logistics, support office operations, and help track priorities across operations, marketing, sales, and growth initiatives.

Requirements

Candidates should have prior executive assistant or administrative experience, strong organizational and communication skills, discretion, and proficiency with productivity and collaboration tools. The role requires on-site availability in Montreal; post-secondary education in business administration or a related field is an advantage but not mandatory.

Skills

Executive Support
Calendar Management
Travel Coordination
Expense Reporting
Document Preparation
Record Keeping
Scheduling
Office Coordination
Written Communication
Verbal Communication
Organization
Attention To Detail
Time Management
Confidentiality
Google Workspace
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Calendar Management
Meeting Scheduling
Travel Coordination
Expense Reports
Budget Tracking
Document Preparation
Record Keeping
Email Correspondence
Phone Correspondence
Presentation Preparation
Event Logistics
Course Logistics
Office Operations
Google Workspace
Microsoft Office
Collaboration Platforms
Student Payments
Invoice Review
Contractor Payments
Google Drive
Social Media
Newsletter
YouTube
Advertising Campaigns
Lead Management
Sales Reporting
Education
Barbering
Hair Education

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