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Added 12 mins ago
Optician / Retail Partner Ownership - Regina South, SK
Specsavers
Regina, SK
Continue to develop your career as a business owner - Lead your own store and get access to our Partner Growth Program to hone your business acumen and uncover new skills while building a…
Added 12 mins ago
PC
Lead Sales Associate - Full-Time
PVH Corp.
Niagara-on-the-Lake, ON
- Full-time
…geographies, activities and occasions. Tommy Hilfiger’s global marketing approach and communications strategy taps into culture through the world of F.A.M.E.S.: the people, organizations…
Added 12 mins ago
F
Coordonateur·trice au succès client / Customer Success Coordinator
Fundica
Montreal, QC
- Full-time
Vous travaillerez aux côtés du président et des équipes du développement des affaires, du marketing, du produit, du développement logiciel et de l'analyse du financement. Vous soutiendrez…
Added 12 mins ago
R
Senior Sales Manager
RocketRez
Canada
- Full-time
Work closely with Marketing to execute go-to-market campaigns, improve lead quality, and coordinate sales participation in trade shows and industry events to drive new business…
Added 12 mins ago
CI
Director of Marketing, Defence
Calian in Space & Technology
Ottawa, ON
- Full-time
We are looking for a Director, Defence Marketing to help lead the marketing and communications strategy for Calian’s Defence business across Canada, NATO and allied markets.
Added 12 mins ago
B
Senior Strategist, Enterprise
BrainStation
Toronto, ON
- Full-time
Build and deepen relationships with C-suite executives, business leaders, and the leaders of AI, Product, Marketing, Design, and Data teams, and lead strategic conversations about how their…
Added 12 mins ago
CF
Business Development Manager
CI Financial
Calgary, AB
- Full-time
May require attending marketing functions and activities which extend beyond normal office hours.
Added 12 mins ago
P
Business Intelligence Lead
Pursuit
Montreal, QC
- Full-time
Our client, a leading organization in the healthcare and pharmaceutical space! They are seeking a Business Intelligence Lead to play a pivotal role in shaping the organization’s commercial…
Added 12 mins ago
B
Manager, Enterprise
BrainStation
Toronto, ON
- Full-time
As a Manager, Enterprise, you will lead engagements with global organizations as they transform for the AI era. Our clients are leaders in their industries, operating across markets…
Added 12 mins ago
O
National Accounts Director
OPENLANE
Brampton, ON
- $100,000 to $125,000 CAD / year
- Full-time
Lead strategic planning for existing Commercial accounts, ensuring alignment and partnership between the client and OPENLANE’s goals and objectives.
Added 27 mins ago
Inside Sales Representative - Power
Vertiv
Mississauga, ON
…opportunities through the Vertiv solutions lines, organizing sales and marketing collateral, building quotes to bid on new business opportunities in generating incremental revenue, and…
Added 27 mins ago
P
Business Development Specialist (BDR)
Pakfactory
ON · Markham, Ontario
- Full-time
Keep every lead, contact, note and next step current in Zoho CRM; complete daily tasks on time.
Added 27 mins ago
P
Sales Specialist
Pakfactory
ON · Markham, Ontario
- Full-time
Maintain accurate lead, activity and pipeline information in Zoho CRM.
Added 27 mins ago
A
Growth Marketing Specialist
Apertera
Toronto, ON
- Full-time
You’ll help launch campaigns, test new growth channels, support account-based marketing, improve how buyers move through our website, and find new ways to generate qualified demand.
Added 27 mins ago
HP
Economic Development Analyst
Halifax Partnership
Halifax, NS
- Contract
…Partnership drives and accelerates economic growth by selling and marketing Halifax to the world to attract business, talent, and investment, helping businesses reach their full potential,…
Added 27 mins ago
B
Account Executive, Enterprise
BrainStation
Toronto, ON
- Full-time
Build and grow relationships with C-suite executives, business leaders, and the leaders of AI, Product, Marketing, Design, and Data teams, and lead strategic conversations about how their…
Added 27 mins ago
II
Business Development Manager
i3 International
Richmond Hill, ON
- Full-time
…presence in key markets. The Business Development Manager will lead prospecting activities, prepare and deliver customer presentations, support RFP and proposal development, and negotiate…
Added 27 mins ago
OC
Associate Director, Social
OMD Canada
Toronto, ON
- Full-time
As an Associate Director, Paid Social Activation, you will lead paid social strategy and performance across key platforms including Meta, TikTok, Snapchat, LinkedIn, Reddit, and Pinterest,…
Added 27 mins ago
RA
Senior Product Manager - Rewards Strategy, Loyalty & SSO Integrations
Recruit Action inc.
Toronto, ON
- $50 to $70 CAD / hour
- Contract
…measurement, and optimization. The successful candidate will lead the delivery of member rewards initiatives while partnering closely with third-party vendors and internal teams to ensure…
Added 27 mins ago
JS
Creative Resource Manager
john st.
Toronto, ON
- Full-time
Lead and attend regular status check-ins with account groups to track project progress, monitor timelines, and stay ahead of shifting resource needs.
Added 27 mins ago
VA
Senior Marketing Manager – Go to Market | Chef principal du Marketing – Mise en marché
Vortex Aquatic Structures International
Pointe-Claire, QC
- Full-time
Reporting to the Vice President, Marketing, you’ll lead go-to-market strategies across regions, customer segments and our solution portfolio. Working closely with Sales, Product Management,…
Added 27 mins ago
SP
Sales Director
Sirius Personnel
Montreal, QC · Greater Montreal Metropolitan Area
- $175,000 to $185,000 CAD / year
- Full-time
Sirius Personnel is a Placement and Headhunting Agency that Specializes in Sales and Marketing Professionals in Canada. (www.siriuspersonnel.com)
Added 42 mins ago
PC
Operations Manager
Patterson Companies, Inc.
Vancouver, BC · BC - Vancouver - Dental Canada
- Full-time
Lead the operations team with a positive, professional attitude, setting an example that supports a strong branch culture.
Added 42 mins ago
W
Growth and Demand Marketing Manager
Waabi
Toronto, ON
- $138,000 to $198,000 USD / year
- Full-time
We're looking for a Growth and Demand Marketing Manager to build and run our demand generation engine from the ground up. This is a hands-on, generalist role on a small team - you'll set…
Added 42 mins ago
W
Creative Director
Waabi
Toronto, ON
- $138,000 to $198,000 USD / year
- Full-time
Build the case for, and eventually lead, an in-house creative team as scope grows.

GRADIENT

Executive Assistant

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 30, 2027
Posting language: English
Posted: Nov 1, 2026

Original job description

Company Description Gradient is a world-renowned hair education company that supports barbers and stylists in mastering precision haircutting, attracting high-value clients, and advancing their careers. Through in-person courses across Canada and the USA, as well as an e-book and cutting essentials, Gradient offers a proven system trusted by over 1,000 students from more than 50 countries. The company collaborates with top global brands and focuses on practical, high-impact education. Gradient is not just a training provider but a movement shaping the future of barbering and hair architecture, offering a dynamic environment for team members who want to contribute to the industry’s evolution.

Role Description The Executive Assistant is a part time - full time, on-site role based in Montreal, QC, providing comprehensive administrative and executive support to senior leadership. This position manages calendars, schedules meetings, coordinates travel, and prepares expense reports and other documentation. The role includes organizing internal and external communications, handling email and phone correspondence, and ensuring timely follow-up on key priorities. The Executive Assistant will help prepare presentations, maintain records, support event and course logistics, and assist with office operations to keep day-to-day activities running smoothly. This role requires a proactive, detail-oriented professional who can anticipate needs, safeguard confidentiality, and enhance executive productivity in a fast-paced education and creative environment.

example.

Upcoming class - highest priority

[ Confirm class dates, location, educators and student count

[ ] Complete class checklist and daily schedule

[ ] Book educator flights and confirm accommodations

[ ] Confirm student payments, balances and payment plans

[ ] Send student welcome email, schedule and equipment checklist

[ ] Count mannequins, clippers, dryers, tools and student kits

[ ] Confirm food, water, supplies and any instructor payments

[ ] Clean and reorganize studio, storage and back room

[ ] Check classroom setup, workstations and equipment

[ ] Confirm photography, video coverage and instructor arrival times

November operations

[ ] Put all November classes, events and deadlines on one calendar

[ ] Confirm travel arrangements and outstanding bookings

[ ] Review invoices, contractor payments and upcoming expenses

[ ] Organize Google Drive folders and shared file permissions

[ ] Build a weekly task tracker with owners and due dates

[ ] Schedule team check-ins and collect status updates

Marketing and content

[ ] Collect all outstanding graphic design deliverables

[ ] Onboard the new social media manager and assign responsibilities

[ ] Finalize newsletter topics, assets, approvals and send dates

[ ] Confirm YouTube editing, thumbnails, titles and upload dates

[ ] Check ad creatives, campaigns, budgets and performance with marketing lead

[ ] Create one content calendar across Instagram, TikTok and YouTube

Sales and 2027 growth

[ ] Review leads, booked consultations, show rates and closed enrollments

[ ] Identify overdue sales follow-ups and outstanding student balances

[ ] Assign ownership of sales reporting and lead response times

[ ] Create 2027 course and launch calendar

[ ] Define online education launch milestones and responsible team members

[ ] Schedule a weekly CEO planning block for revenue and growth

Qualifications

Strong Executive Administrative Assistance and Executive Support skills, with experience managing calendars, travel, and executive priorities.
Proficiency in Administrative Assistance tasks, including document preparation, record keeping, scheduling, and office coordination.
Ability to accurately prepare and reconcile Expense Reports and support basic budgeting or financial tracking.
Excellent Communication skills, both written and verbal, with the ability to interact professionally with internal teams, partners, and clients.
High level of organization, attention to detail, and time management, with the ability to handle multiple tasks and deadlines.
Comfort with productivity tools (e.g., Google Workspace or Microsoft Office), online calendars, and collaboration platforms.
Discretion and integrity in handling sensitive information and executive-level matters.
Previous experience in an executive assistant or administrative role; experience in education, creative industries, or beauty/barbering is an asset.
Ability to work on-site in Montreal, QC, with reliable availability for full-time hours.
Post-secondary education in business administration or a related field is an advantage but not mandatory.

Apply About employer

More about this job

Responsibilities

Provide administrative and executive support by managing calendars, meetings, travel, communications, expenses, records, and documentation. Coordinate course and event logistics, support office operations, and help track priorities across operations, marketing, sales, and growth initiatives.

Requirements

Candidates should have prior executive assistant or administrative experience, strong organizational and communication skills, discretion, and proficiency with productivity and collaboration tools. The role requires on-site availability in Montreal; post-secondary education in business administration or a related field is an advantage but not mandatory.

Skills

Executive Support
Calendar Management
Travel Coordination
Expense Reporting
Document Preparation
Record Keeping
Scheduling
Office Coordination
Written Communication
Verbal Communication
Organization
Attention To Detail
Time Management
Confidentiality
Google Workspace
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Calendar Management
Meeting Scheduling
Travel Coordination
Expense Reports
Budget Tracking
Document Preparation
Record Keeping
Email Correspondence
Phone Correspondence
Presentation Preparation
Event Logistics
Course Logistics
Office Operations
Google Workspace
Microsoft Office
Collaboration Platforms
Student Payments
Invoice Review
Contractor Payments
Google Drive
Social Media
Newsletter
YouTube
Advertising Campaigns
Lead Management
Sales Reporting
Education
Barbering
Hair Education

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