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Added 1 min ago
MF
Commercial Sales Training Manager
McCain Foods
Toronto, ON
- Full-time
Partner with Sales, Marketing, Category, HR, Commercial Analytics, and Digital teams to align capability development with business priorities.
Added 1 min ago
TN
Policy Advisor, Agriculture
The Nature Conservancy
Canada
- Full-time
…and works closely with the Agriculture and Communications & Marketing teams. They identify policy barriers and influencing opportunities, lead the development and implementation of…
Added 1 min ago
D
Manager, DT&PMI , Operational Due Diligence
Deloitte
Toronto, ON
- Full-time
Delivering recommendations for rapid EBITDA improvement. For example, completing work on pricing studies, sales and marketing effectiveness, product and customer profitability, value…
Added 1 min ago
P
Retail Customer Service Lead
PetSmart
Winnipeg, MB
- Full-time
PetSmart’s Experience Lead (Retail Customer Service Lead) provides exceptional pet parent service to Pet Parents while upholding the company’s vision, mission, values, and strategy. This…
Added 1 min ago
YA
Bilingual French Inbound Customer Engagement Specialist- Hybrid
Yoh, A Day & Zimmermann Company
Vancouver, BC
- Contract
…(prospective customer, service or general inquiry); obtaining lead qualification information from prospective customers (for campaign response inbound), researching (SAP systems and online)…
Added 1 min ago
S
Senior System Engineer
SCIEX
Vaughan, ON
- Full-time
Translate customer, business, marketing, and regulatory needs into defined system requirements and allocate requirements across subsystems.
Added 1 min ago
TH
Lead Sales Associate - Full-Time
Tommy Hilfiger
Niagara-on-the-Lake, ON
- Full-time
…geographies, activities and occasions. Tommy Hilfiger’s global marketing approach and communications strategy taps into culture through the world of F.A.M.E.S.: the people, organizations…
Added 1 min ago
EH
Hotel General Manager
Evolution HR Services (Vancouver Island)
Nanaimo, BC
- Full-time
…ready for your next opportunity? Join the Inn on Long Lake and lead a hotel with an outstanding workplace culture, competitive compensation and a beautiful lakeside setting on Vancouver…
Added 1 min ago
GG
Development Manager, Land Development
Great Gulf
Toronto, ON
- Full-time
This is an opportunity for a results-driven development professional to lead the delivery of assigned residential communities, owning the schedule and land development budget from…
Added 1 min ago
K
PRODUCT MANAGER
Kablamo
Toronto, ON
- Full-time
Accountable for delivering the engagement on time and on budget, working closely with the Delivery Principal and Technical Lead to ensure project success.
Added 1 min ago
PS
Sales Director (Toronto)
Productive Shop
Toronto, ON
- $100,000 to $150,000 CAD / year
- Full-time
Team: One Account Executive today; you'll hire and lead the team as it grows
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E
Tradeshow Coordinator
Evertz
Burlington, ON
- Full-time
Ordering additional services such as internet, electricity, lead retrieval
Added 1 min ago
VG
Patient Growth Specialist
Vision Group
Canada
- Full-time
The Patient Growth Specialist is a sales-focused outbound contact center professional responsible for converting marketing-generated leads into consultations, retaining patients at risk of…
Added 1 min ago
LA
Media Analytics & AdOps Manager
Level Agency
Remote, Canada
- Remote
Level Agency is an AI-powered performance marketing agency built for brands ready to shatter yesterday’s wins.
Added 1 min ago
Manager, Product Management
The Canada Life Assurance Company
London, ON · Toronto, ON
…role is responsible for the delivery of product positioning, marketing content, business development and advisor support initiatives, and product support for Canada Life's segregated fund…
Added 1 min ago
Lone Tree Inc. | Senior Corporate Administrator
UpSourced HR
Lethbridge, AB
…handles a wide range of work under one roof: accounting, HR, IT, marketing and real estate administration. We're looking for an experienced Senior Corporate Administrator to work directly…
Added 16 mins ago
F
Events Manager
Fasken
AB · Vancouver, BC · Ottawa, ON · Toronto, ON · Calgary, AB
- Full-time
Fasken is looking for an experienced Events Manager to join our Firmwide Marketing Communications Team.
Added 16 mins ago
PC
Lead Guest Services Team Member
Pilot Company
Sault Ste. Marie, ON
- Full-time
…construction, maintenance, human resources, finance, sales and…
Added 16 mins ago
RB
Trade Sales Planning Manager
Red Bull
Toronto, ON
- Full-time
Lead Trade Sales volume planning for new product launches and PRDB submissions, aligning assumptions across Sales, Marketing, Distribution, Finance and Operations
Added 16 mins ago
RA
Product Management Specialist – Medium Voltage
Rockwell Automation
Cambridge, ON · Canada Cambridge (Dundas)
- $63,600 to $79,500 CAD / year
- Full-time
…you will support the development and execution of product and marketing strategies for our Medium Voltage Drive products with focus on Medium Voltage Drives. You will work with…
Added 31 mins ago
P
Part-Time Sales Lead
Pandora
North Bay, ON
- Part-time
Company Description Pandora is the world’s largest jewellery brand, known for designing, manufacturing, and marketing hand-finished pieces made from high-quality materials at accessible…
Added 31 mins ago
MD, Medical Strategy & Scientific Affairs
BGBx
ON
The Medical Director is the Medical strategy/content lead on his/her brand(s). They must have a proven record of independently executing the responsibilities and successfully demonstrating…
Added 31 mins ago
TS
Community Engagement Coordinator
The Salvation Army Canada and Bermuda Territory
Salmon Arm, BC · New Hope Community Church - Salmon Arm
- Full-time
Takes the lead and is the main contact on marketing, communications, and fundraising for Gift In Kind (GIK) drives, such as coat drives, backpack and school supply drives and toy drives for…
Added 31 mins ago
D
Supervisor, Planning
dentsu
Toronto, ON
- Full-time
Post-secondary Degree or Diploma in Media, Advertising, Business Administration, Marketing, or related field.
Added 31 mins ago
B
Digital Analytics Implementation Tech Lead
BMO
Toronto, ON · BMOPLACE
- Full-time
The Digital Analytics Implementation Tech Lead provides technical leadership for Adobe Analytics implementation and digital data collection across BMO's digital experiences. The role is…

GRADIENT

Executive Assistant

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 30, 2027
Posting language: English
Posted: Nov 1, 2026

Original job description

Company Description Gradient is a world-renowned hair education company that supports barbers and stylists in mastering precision haircutting, attracting high-value clients, and advancing their careers. Through in-person courses across Canada and the USA, as well as an e-book and cutting essentials, Gradient offers a proven system trusted by over 1,000 students from more than 50 countries. The company collaborates with top global brands and focuses on practical, high-impact education. Gradient is not just a training provider but a movement shaping the future of barbering and hair architecture, offering a dynamic environment for team members who want to contribute to the industry’s evolution.

Role Description The Executive Assistant is a part time - full time, on-site role based in Montreal, QC, providing comprehensive administrative and executive support to senior leadership. This position manages calendars, schedules meetings, coordinates travel, and prepares expense reports and other documentation. The role includes organizing internal and external communications, handling email and phone correspondence, and ensuring timely follow-up on key priorities. The Executive Assistant will help prepare presentations, maintain records, support event and course logistics, and assist with office operations to keep day-to-day activities running smoothly. This role requires a proactive, detail-oriented professional who can anticipate needs, safeguard confidentiality, and enhance executive productivity in a fast-paced education and creative environment.

example.

Upcoming class - highest priority

[ Confirm class dates, location, educators and student count

[ ] Complete class checklist and daily schedule

[ ] Book educator flights and confirm accommodations

[ ] Confirm student payments, balances and payment plans

[ ] Send student welcome email, schedule and equipment checklist

[ ] Count mannequins, clippers, dryers, tools and student kits

[ ] Confirm food, water, supplies and any instructor payments

[ ] Clean and reorganize studio, storage and back room

[ ] Check classroom setup, workstations and equipment

[ ] Confirm photography, video coverage and instructor arrival times

November operations

[ ] Put all November classes, events and deadlines on one calendar

[ ] Confirm travel arrangements and outstanding bookings

[ ] Review invoices, contractor payments and upcoming expenses

[ ] Organize Google Drive folders and shared file permissions

[ ] Build a weekly task tracker with owners and due dates

[ ] Schedule team check-ins and collect status updates

Marketing and content

[ ] Collect all outstanding graphic design deliverables

[ ] Onboard the new social media manager and assign responsibilities

[ ] Finalize newsletter topics, assets, approvals and send dates

[ ] Confirm YouTube editing, thumbnails, titles and upload dates

[ ] Check ad creatives, campaigns, budgets and performance with marketing lead

[ ] Create one content calendar across Instagram, TikTok and YouTube

Sales and 2027 growth

[ ] Review leads, booked consultations, show rates and closed enrollments

[ ] Identify overdue sales follow-ups and outstanding student balances

[ ] Assign ownership of sales reporting and lead response times

[ ] Create 2027 course and launch calendar

[ ] Define online education launch milestones and responsible team members

[ ] Schedule a weekly CEO planning block for revenue and growth

Qualifications

Strong Executive Administrative Assistance and Executive Support skills, with experience managing calendars, travel, and executive priorities.
Proficiency in Administrative Assistance tasks, including document preparation, record keeping, scheduling, and office coordination.
Ability to accurately prepare and reconcile Expense Reports and support basic budgeting or financial tracking.
Excellent Communication skills, both written and verbal, with the ability to interact professionally with internal teams, partners, and clients.
High level of organization, attention to detail, and time management, with the ability to handle multiple tasks and deadlines.
Comfort with productivity tools (e.g., Google Workspace or Microsoft Office), online calendars, and collaboration platforms.
Discretion and integrity in handling sensitive information and executive-level matters.
Previous experience in an executive assistant or administrative role; experience in education, creative industries, or beauty/barbering is an asset.
Ability to work on-site in Montreal, QC, with reliable availability for full-time hours.
Post-secondary education in business administration or a related field is an advantage but not mandatory.

Apply About employer

More about this job

Responsibilities

Provide administrative and executive support by managing calendars, meetings, travel, communications, expenses, records, and documentation. Coordinate course and event logistics, support office operations, and help track priorities across operations, marketing, sales, and growth initiatives.

Requirements

Candidates should have prior executive assistant or administrative experience, strong organizational and communication skills, discretion, and proficiency with productivity and collaboration tools. The role requires on-site availability in Montreal; post-secondary education in business administration or a related field is an advantage but not mandatory.

Skills

Executive Support
Calendar Management
Travel Coordination
Expense Reporting
Document Preparation
Record Keeping
Scheduling
Office Coordination
Written Communication
Verbal Communication
Organization
Attention To Detail
Time Management
Confidentiality
Google Workspace
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Calendar Management
Meeting Scheduling
Travel Coordination
Expense Reports
Budget Tracking
Document Preparation
Record Keeping
Email Correspondence
Phone Correspondence
Presentation Preparation
Event Logistics
Course Logistics
Office Operations
Google Workspace
Microsoft Office
Collaboration Platforms
Student Payments
Invoice Review
Contractor Payments
Google Drive
Social Media
Newsletter
YouTube
Advertising Campaigns
Lead Management
Sales Reporting
Education
Barbering
Hair Education

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