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Added 12 mins ago
TV Traffic Coordinator
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Copy/Scheduling includes but is not limited to, quality assurance, commercial scheduling (execute agency, marketing and client campaigns.), last minute changes, commercial dubbing requests,…
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R|
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Other Education Considered An Asset For This Position
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Executive Assistant
GRADIENT
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- Full-time
…administrative and executive support to senior leadership. This position manages calendars, schedules meetings, coordinates travel, and prepares expense reports and other documentation. The…
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Beauty Specialist, Hourly Part Time Flexible Shifts
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GRADIENT

Executive Assistant

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 30, 2027
Posting language: English
Posted: Nov 1, 2026

Original job description

Company Description Gradient is a world-renowned hair education company that supports barbers and stylists in mastering precision haircutting, attracting high-value clients, and advancing their careers. Through in-person courses across Canada and the USA, as well as an e-book and cutting essentials, Gradient offers a proven system trusted by over 1,000 students from more than 50 countries. The company collaborates with top global brands and focuses on practical, high-impact education. Gradient is not just a training provider but a movement shaping the future of barbering and hair architecture, offering a dynamic environment for team members who want to contribute to the industry’s evolution.

Role Description The Executive Assistant is a part time - full time, on-site role based in Montreal, QC, providing comprehensive administrative and executive support to senior leadership. This position manages calendars, schedules meetings, coordinates travel, and prepares expense reports and other documentation. The role includes organizing internal and external communications, handling email and phone correspondence, and ensuring timely follow-up on key priorities. The Executive Assistant will help prepare presentations, maintain records, support event and course logistics, and assist with office operations to keep day-to-day activities running smoothly. This role requires a proactive, detail-oriented professional who can anticipate needs, safeguard confidentiality, and enhance executive productivity in a fast-paced education and creative environment.

example.

Upcoming class - highest priority

[ Confirm class dates, location, educators and student count

[ ] Complete class checklist and daily schedule

[ ] Book educator flights and confirm accommodations

[ ] Confirm student payments, balances and payment plans

[ ] Send student welcome email, schedule and equipment checklist

[ ] Count mannequins, clippers, dryers, tools and student kits

[ ] Confirm food, water, supplies and any instructor payments

[ ] Clean and reorganize studio, storage and back room

[ ] Check classroom setup, workstations and equipment

[ ] Confirm photography, video coverage and instructor arrival times

November operations

[ ] Put all November classes, events and deadlines on one calendar

[ ] Confirm travel arrangements and outstanding bookings

[ ] Review invoices, contractor payments and upcoming expenses

[ ] Organize Google Drive folders and shared file permissions

[ ] Build a weekly task tracker with owners and due dates

[ ] Schedule team check-ins and collect status updates

Marketing and content

[ ] Collect all outstanding graphic design deliverables

[ ] Onboard the new social media manager and assign responsibilities

[ ] Finalize newsletter topics, assets, approvals and send dates

[ ] Confirm YouTube editing, thumbnails, titles and upload dates

[ ] Check ad creatives, campaigns, budgets and performance with marketing lead

[ ] Create one content calendar across Instagram, TikTok and YouTube

Sales and 2027 growth

[ ] Review leads, booked consultations, show rates and closed enrollments

[ ] Identify overdue sales follow-ups and outstanding student balances

[ ] Assign ownership of sales reporting and lead response times

[ ] Create 2027 course and launch calendar

[ ] Define online education launch milestones and responsible team members

[ ] Schedule a weekly CEO planning block for revenue and growth

Qualifications

Strong Executive Administrative Assistance and Executive Support skills, with experience managing calendars, travel, and executive priorities.
Proficiency in Administrative Assistance tasks, including document preparation, record keeping, scheduling, and office coordination.
Ability to accurately prepare and reconcile Expense Reports and support basic budgeting or financial tracking.
Excellent Communication skills, both written and verbal, with the ability to interact professionally with internal teams, partners, and clients.
High level of organization, attention to detail, and time management, with the ability to handle multiple tasks and deadlines.
Comfort with productivity tools (e.g., Google Workspace or Microsoft Office), online calendars, and collaboration platforms.
Discretion and integrity in handling sensitive information and executive-level matters.
Previous experience in an executive assistant or administrative role; experience in education, creative industries, or beauty/barbering is an asset.
Ability to work on-site in Montreal, QC, with reliable availability for full-time hours.
Post-secondary education in business administration or a related field is an advantage but not mandatory.

Apply About employer

More about this job

Responsibilities

Provide administrative and executive support by managing calendars, meetings, travel, communications, expenses, records, and documentation. Coordinate course and event logistics, support office operations, and help track priorities across operations, marketing, sales, and growth initiatives.

Requirements

Candidates should have prior executive assistant or administrative experience, strong organizational and communication skills, discretion, and proficiency with productivity and collaboration tools. The role requires on-site availability in Montreal; post-secondary education in business administration or a related field is an advantage but not mandatory.

Skills

Executive Support
Calendar Management
Travel Coordination
Expense Reporting
Document Preparation
Record Keeping
Scheduling
Office Coordination
Written Communication
Verbal Communication
Organization
Attention To Detail
Time Management
Confidentiality
Google Workspace
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Calendar Management
Meeting Scheduling
Travel Coordination
Expense Reports
Budget Tracking
Document Preparation
Record Keeping
Email Correspondence
Phone Correspondence
Presentation Preparation
Event Logistics
Course Logistics
Office Operations
Google Workspace
Microsoft Office
Collaboration Platforms
Student Payments
Invoice Review
Contractor Payments
Google Drive
Social Media
Newsletter
YouTube
Advertising Campaigns
Lead Management
Sales Reporting
Education
Barbering
Hair Education

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